MANITOBA REFERENCE NUMBER: MB-MBPB-AAS-00544
ISSUING DEPARTMENT: Procurement and Supply Chain
DATE ISSUED: 29/04/2024
ISSUED BY: GoM PSC
TELEPHONE: 204 945-6361
The Province of Manitoba is requesting submissions for the Supply and
Delivery of Snow Plow and Sander Parts on an "as and when" requested
basis, for the period JUNE 1, 2024 to MAY 31, 2026, with two (2)
optional of one (1) year extensions, of unspecified original equipment
Bosch Rexroth repair parts for Vehicle And Equipment Management Agency
(VEMA). VEMA is a special operating agency of Consumer Protection and
Government Services.
Procurement Officer: Raymond Olatokun
Email: bids@gov.mb.ca (Enquiry only)
Please contact the individual noted above if additional information or
clarification is required on the following items.
The delivery date (if shown) is actually the end of the contract.
TO BE DELIVERED FOB DESTINATION
Products will be shipped to Winnipeg and/or rural Manitoba.
(Unit prices include all necessary charges e.g. freight, insurance,
handling etc.).
The delivery locations and invoice addresses will be indicated on the
release purchase orders. The following is a general list of invoice
addresses for:
MANITOBA FINANCE
VEHICLE AND EQUIPMENT MANAGEMENT AGENCY
1550 DUBLIN AVE
WINNIPEG MB R3E 0L4
1525 1ST STREET NORTH
BRANDON MB R7C 3B3
BOX 624
DAUPHIN MB R7N 3B3
BOX 1170
THE PAS MB R9A 1L2
BOX 1029
THOMPSON MB R8N 1N7G
BOX 1090
BEAUSEJOUR MB R0E 0C0
To assist in prompt payment of invoices please quote the release
purchase order number on the invoice and any correspondence.
ALL DELIVERIES SHALL BE COMPLETED WITHIN 5 (5) WORKING DAYS FROM THE
DATE OF REQUEST OFF THE CONTRACT.
INDICATE AN APPROXIMATE DELIVERY LEAD TIME<(>,<)>
____________ DAYS, OR ____________ WEEKS FROM RECEIPT OF ORDER.
This RFQ is subject to the Manitoba General Terms and Conditions:
https://www.gov.mb.ca/central/psc/pubs/form/MB_terms_conditions.pdf
The purchase order to be issued to the top ranked Vendor(s) is subject
to the Manitoba Purchase Order Terms and Conditions:
https://www.gov.mb.ca/central/psc/pubs/form/Manitoba_PO_Terms_Conditions
.pdf
SUBMISSION TERMS AND CONDITIONS:
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Bids MUST be received at the Submission Address no later than the
closing date and time.
Vendor's e-mail address: (if available) ____________________
Quantity clarification: quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 31/05/2026
20,000.00 Dollar GSIN: N3830MATERIAL: 48523
OEM PARTS, FOR THE PURCHASE OF UNSPECIFIED ORIGINAL EQUIPMENT BOSCH
REXROTH REPAIR PARTS FOR PLOW/SANDERS
MUST BE AN AUTHORIZED BOSCH/REXROTH DEALER SERVICE PARTNER
Are you an authorized Bosch/Rexroth Dealer Service Partner?
Yes _____ No_____
PROVIDE DISCOUNT OFF OF LIST PRICING ____%
Bidder to include a copy of up-to-date product catalogue.
========================================================
ITEM 20 31/05/2025
10.00 Each GSIN: N3830MATERIAL: 61096
COIL, 12 VOLT DC, PORPORTIONAL, FOR MP18 VALVE, PLOW TRUCK HYDRAULICS,
REXROTH #R900756361, FGI #202706
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable)
Include product specification sheet (if applicable).
========================================================
ITEM 30 31/05/2026
20.00 Each GSIN: N3830MATERIAL: 61462
COIL, 12 VOLT DC, ON/OFF, FOR M4-12 VALVE, PLOW TRUCK HYDRAULICS, BLUE
END,
REXROTH #R900578533
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable)
Include product specification sheet (if applicable).
========================================================
ITEM 40 31/05/2026
10.00 Each GSIN: N3910MATERIAL: 62595
SENSOR, SPEED, 50 PULSES PER REVOLUTION, ACCEPTS M12 SYTLE CONNECTOR,
FOR WHITE HYDRAULIC MOTORS,
BOSCH #R987371733
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable)
Include product specification sheet (if applicable).
========================================================
ITEM 50 31/05/2026
50.00 Each GSIN: N4810MATERIAL: 59500
VALVE, SOLENOID,
BOSCH REXROTH #R900726604
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable)
Include product specification sheet (if applicable).
========================================================
ITEM 60 31/05/2026
10.00 Each GSIN: N3830MATERIAL: 61098
CABLE, WHITE MOTOR SENSOR, 110-CA04-05, PLOW TRUCK HYDRAULICS,
REXROTH #R987376317, FGI #124213
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable)
Include product specification sheet (if applicable).
========================================================
ITEM 70 31/05/2026
50.00 Each GSIN: N2510MATERIAL: 66139
MOUNT, DAMPENER, RUBBER, USED ON REXROTH HYDRAULIC TANK,
REXROTH #R987354740
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable)
Include product specification sheet (if applicable).
========================================================
ITEM 80 31/05/2026
10.00 Each GSIN: N2910MATERIAL: 69327
FILTER, HYDRAULIC OIL, 9.160 LA, H20XL-FOO-O-M, SO 3000,
BOSCH REXROTH #R928017217
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable)
Include product specification sheet (if applicable).
========================================================
ITEM 90 31/05/2026
10.00 Each GSIN: N2810MATERIAL: 60521
CYLINDER, END DUMP, 20 INCH LENGTH, 3 INCH DIAMETER, WITH SENSOR, FITS
VIKING CIVES BOXES WITH END DUMP,
VIKING CIVES #VIK 266565
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable)
Include product specification sheet (if applicable).
========================================================
ITEM 100 31/05/2026
10.00 Each GSIN: N5975MATERIAL: 60751
COVER, SURFACE, 4 INCH SQUARE, 3/8 INCH RAISED, ELECTRICAL WALL PLATE,
ONE DUPLIX RECEPTACLE, 4.6 CUBIC INCH CAPACITY,
ACKLANDS #IBFBC8365
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable)
Include product specification sheet (if applicable).
========================================================
ITEM 120 31/05/2026
10.00 Each GSIN: N3830MATERIAL: 70332
CABLE, M12-4, 90 DEGREE SENSOR EXTENDER, 10 METERS, WITH STAINLESS STEEL
CONNECTORS,
REXROTH #987457496
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable)
Include product specification sheet (if applicable).
========================================================
ITEM 130 31/05/2026
10.00 Each GSIN: N3830MATERIAL: 70333
CABLE, M12-4, 90 DEGREE SENSOR EXTENDER, 5 METERS, WITH STAINLESS STEEL
CONNECTORS,
REXROTH #987457495
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable)
Include product specification sheet (if applicable).
========================================================
ITEM 140 31/05/2026
10.00 Each GSIN: N3830MATERIAL: 70334
CABLE, M12-4, 90 DEGREE SENSOR EXTENDER, 3 METERS, WITH STAINLESS STEEL
CONNECTORS,
REXROTH #987457494
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable)
Include product specification sheet (if applicable).
========================================================
ITEM 150 31/05/2026
10.00 Each GSIN: N2590MATERIAL: 70348
JOYSTICK, 4 POSITION, WING CONTROL, FOR CS-550 SYSTEM,
REXROTH #R987379099
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable)
Include product specification sheet (if applicable).
========================================================
ITEM 160 31/05/2026
5.00 Each GSIN: N3830MATERIAL: 76181
RESERVOIR, MAIN HYDRAULIC, CARBON STEEL, COMPLETE WITH FILLER BREATHER,
LEVEL SENSOR AND RETURN FILTER, CS-VTMA-212RFTVM, 20 PER CASE,
REXROTH #R987377078
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable)
Include product specification sheet (if applicable).
========================================================
QUOTATION EVALUATION:
Generally, the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the RFQ will be awarded the
order.
Quotations will be evaluated based on suitability of unit offered
compared to the end user's needs, product description/specifications,
delivery, price, quality of the bidder's performance in past awards and
any other terms & conditions indicated on this RFQ.
Each product offered will be considered individually, however, the
intent is to award this RFQ to one supplier in total (if possible and
economic to Manitoba) therefore bidders should quote on all items if
possible. (Economic evaluation to be at Manitoba's sole discretion)
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote by the Manitoba Government
(Manitoba)
QUANTITIES:
The quantities shown are approximate and may vary more or less.
Please quote on all items as the intent will be to order all items from
one vendor if possible and economical.
Any unused portion as of the end of the contract shall be considered
cancelled.
PRICING:
Pricing is to remain firm for duration of the order unless otherwise
indicated by bidder below. Preference may be given to suppliers
offering firm pricing. Show duration of firm pricing.
PRICES FIRM UNTIL: ________________________________________.
PRODUCTS/BRANDS:
All the products shown are specified on a no substitute basis.
Approved products are shown for each item and only those products/brands
will be considered on this tender.
Vendors wishing to offer alternative products for future tenders are
invited to submit samples for long term testing and evaluation by
contacting the end user.
BIDDERS MUST INDICATE THE FOLLOWING ON EACH ITEM OFFERED:
A) Manufacturer's Name
B) Brand Name
C) Product Code
ORDERS/RELEASES:
The vendor is not to ship any item until a separate release purchase
order has been issued by Vehicle and Equipment Management Agency. This
order may be placed verbally, by fax or mail, by authorized personnel.
Each release purchase order will have a specific reference number.
QUALITY / ACCEPTABILITY:
Any product supplied must be new, unused, first quality.
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied, which upon
inspection or use, is deemed by the using department to be unacceptable
for their intended use.
Products to be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shipper's risk pending return
instructions.
Products rejected by the using department will be returned to the Vendor
for full credit or replacement product at no cost to Manitoba or the
contract may be cancelled.
MANUFACTURER'S WARRANTY:
State warranty of units offered (as applicable to Manitoba's use)
(Manitoba's use would usually be considered commercial application not
consumer)
_________ months OR _______ years
Please note: During the period of the warranty offered, all labour,
transportation, parts, surcharges including shipping and brokerage will
be included. The Province of Manitoba WILL NOT pay additional charges
while the item(s) offered are under the above stated warranty.
Potential costs associated with the location of warranty service might
be used in the evaluation of this quote.
If the warranty offered is the Vendor's warranty in combination with or
in place of the Manufacturer's warranty<(>,<)> then a complete
explanation must be provided.
Vendor to address warranty issues within 48 hours of receiving emailed
documentation from Manitoba.
Vendor must provide copy(s) of warranty documentation to Manitoba on
request, after the contract is awarded.
CONTRACT EXTENSION OR ADDITIONAL PRODUCTS:
By written agreement between Manitoba and the Vendor, the Contract may
be amended to include additional products or locations and/or the
duration of the Contract may be extended to continue past the expiry
date specified above.
TIME IS OF THE ESSENCE:
DELIVERY:
The normal delivery lead time is within 7 calendar day from receipt of
order, unless otherwise indicated by bidders below:
Delivery within ________ business days
The length of delivery time and overall service to the end user is
important and may be monitored.
Failure to provide acceptable delivery and/or service may result in the
cancellation of the balance of the contract.
MINIMUM ORDER REQUIREMENT:
Is there a minimum order/shipment value for FOB Destination Freight
Prepaid pricing?
Yes _____ No _____
If Yes, indicate the minimum order/shipment value $_____________
Should an order be placed under the minimum order/shipment value, is a
delivery charge applicable?
Yes _____ No _____
If Yes, identify the delivery charge: $_________________________
AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
<(>,<)> or an authorized distributor, dealer or retailer of the goods off
Canada and upon request will provide Manitoba with written evidence
thereof.
Manitoba reserves the right to secure evidence to the Manitoba's
satisfaction that any bidder is able to provide the goods or services
and to require the successful bidder to furnish security, free of any
expense to Manitoba, to guarantee faithful performance of the contract.
CANADIAN FUNDS:
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian, then
the currency is to be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city
province, postal code, etc. _________________
MANITOBA'S RETAIL SALES TAX LICENSE:
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX:
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.
PAYMENT TERMS:
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If Yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________
YOUR QUOTATION REFERENCE # (if applicable)___________
Proposed Delivery Address:
TENDERS TO BE RETURNED TO:
MERX Electronic Bid Submission www.MERX.com
