MANITOBA REFERENCE NUMBER: MB-MBPB-12Z-00002
ISSUING DEPARTMENT: *Environment and Climate Change
DATE ISSUED: 03/12/2025
ISSUED BY: *Envirmnt&ClimChng
TELEPHONE:
The Government of Manitoba (Manitoba) is requesting bid submissions for
the Supply and Delivery of Firewood.
For Department of Environment and Climate Change
In consideration of Manitoba's procurement policies and applicable trade
agreements, for this Solicitation, Preference will be given to Canadian
suppliers who have submitted compliant submissions meeting all essential
requirements of the solicitation. Manitoba may re-issue this tender at
its sole discretion.
Manitoba and the Contractor acknowledge and agree that, upon contract
award, the Contractor shall collaborate with Manitoba to identify and
procure an alternative product in cases where a non-Canadian
manufactured product has been proposed. Alternative products made in
Canada will be preferred and must be equivalent in quality and
performance to the originally specified product, where possible. Any
cost variances shall be substantiated with supporting documentation,
including invoices and receipts.
Solicitation Contact
For the purposes of this procurement process, the Solicitation Contact
will be:
Contact Name: Synclaire Ocici
Contact Email: bids@gov.mb.ca
For inquiries, email subject line shall be the SOLICITATION NUMBER as
provided in the first page of this document. Vendors and their
representatives are not permitted to contact any employees, officers,
agents, elected or appointed officials, or other representatives of
Manitoba, other than the Solicitation Contact, concerning matters
regarding this Solicitation. Failure to adhere to this rule may result
in the disqualification of the Vendor and the rejection of the Vendors
Submission.
Inquiry submission deadline: December 23, 2025
F.O.B. DESTINATION, FREIGHT PREPAID TO:
For line Item 10:
Environment and Climate Change - Parks and Trails Western Region
Swan River Park Operations Yard (100 cords)
HWY 10 North
NW of the Swan River Museum Grounds
Attn: Matt Harris 431-363-1397
For Line Item 20:
Environment and Climate Change - Parks and Trails Western Region
Rainbow Beach Provincial Park Maintenance Yard (50 cords)
17 kms E of Dauphin on Hwy #20
Attn: Jason Murdock 431-363-0153
Delivery DETAILS
Bidder must indicate if you are able to meet the requested
delivery date of March 6, 2026 yes ____ OR no ____
If NO, then indicated a realistic delivery as follows:
Delivery in ___ working days or ___weeks from receipt of the order.
This procurement is subject to Canadian Free Trade Agreement.
SUBMISSION TERMS AND CONDITIONS:
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Vendor's e-mail address: (if available) ____________________
Quantity clarification: quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 06/03/2026
100.00 Each GSIN: N7810MATERIAL: 45884
FIREWOOD, CORD
Supply and deliver 100 cords of cut and split firewood to Swan River
Park Operations Yard for the Porcupine Provincial Forest. All wood is to
be delivered no later than Friday March 6, 2026.
NOTE: A cord of wood = 2.5 cubic meters and is a uniformly stacked
measure of wood equaling 4 feet high x 4 feet wide x 8 feet long. (128
cubic feet) or loose piled measure of wood equaling 5 feet high x 4 feet
wide x 8 feet long. (160 cubic feet).
Will accept any combination of species of cut and split wood except Ash,
Elm and Black Poplar.
Firewood may be green or seasoned dry and must be sound # no more than
5%rot will be accepted.
Firewood to be cut in lengths between 25.4 cm and 35.6 cm (10 and 14
inches).
Firewood must be split, resulting in no pieces larger than 20.3 cm (8
in.) in diameter and a minimum size no less than 7.6 cm (3 in.) in
diameter.
Firewood shall be subject to inspection and scaled on delivery.
Payment of stumpage fees for firewood from crown lands will be the
bidder's responsibility.
Service Provider will be required to provide proof of WCB coverage.
Price per cord must include the cost of the firewood, delivery and any
applicable taxes.
Bidders are asked to quote on a per-cord basis delivered to any or all
locations.
Delivery charge in $______________ (if applicable)
========================================================
ITEM 20 06/03/2026
50.00 Each GSIN: N7810MATERIAL: 45884
FIREWOOD, CORD
Supply and delivery of 50 cords cut and split firewood to Rainbow Beach
Park Maintenance Yard. All wood is to be delivered no later than Friday
March 6, 2026.
NOTE: A cord of wood = 2.5 cubic meters and is a uniformly stacked
measure of wood equaling 4 feet high x 4 feet wide x 8 feet long. (128
cubic feet) or loose piled measure of wood equaling 5 feet high x 4 feet
wide x 8 feet long.(160 cubic feet).
Will accept any combination of species of cut and split wood except Ash,
Elm and Black Poplar.
Firewood may be green or seasoned dry and must be sound # no more than
5%rot will be accepted.
Firewood to be cut in lengths between 25.4 cm and 35.6 cm (10 and 14
inches).
Firewood must be split, resulting in no pieces larger than 20.3 cm (8
in.) in diameter and a minimum size no less than 7.6 cm (3 in.) in
diameter.
Firewood shall be subject to inspection and scaled on delivery.
Payment of stumpage fees for firewood from crown lands will be the
bidder's responsibility.
Service Provider will be required to provide proof of WCB coverage.
Price per cord must include the cost of the firewood, delivery and any
applicable taxes.
Bidders are asked to quote on a per-cord basis delivered to any or all
locations.
Delivery charge in $___________ (if applicable)
========================================================
NOTE: If any of the above items/features are accessories they are to be
included and installed prior to delivery. It is the suppliers
responsibility to test all systems to ensure they are functioning
properly prior to delivery.
This RFQ is subject to the Manitoba General Terms and Conditions:
https://www.gov.mb.ca/central/psc/pubs/form/MB_terms_conditions.pdf.
The purchase order to be issued to the top ranked Vendor(s) is subject
to the Manitoba Purchase Order Terms and Conditions: https://www.gov.mb.
ca/central/psc/pubs/form/Manitoba_PO_Terms_Conditions.pdf
QUOTATION EVALUATION:
Generally the lowest overall price of an acceptable item or lump sum in
accordance with the terms & conditions of the RFQ will be awarded
the order.
Quotations will be evaluated SEPERATELY, based on suitability of product
offered compared to the end users needs, description/specifications of
the
product offered, delivery, price, quality of the bidder's performance in
past awards and any other terms & conditions indicated on this RFQ
Failure to provide adequate information to evaluate the item offered
may be cause for rejection of your quote by Manitoba.
PRODUCT OFFERED:
The product offered must meet the requirements and expectations for
it's intended use
If it is your intention to offer an item, which does not meet all the
specs/description as outlined, then you must indicate all intended
deviations or changes on the return quote.
QUALITY / ACCEPTABILITY:
Any product supplied must be new, unused, first quality.
Demo units will not be accepted.
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied
which, upon inspection or use, is deemed by the using department to be
unacceptable for their intended use.
Products to be supplied as specified on the contract/purchase order. Any
substitutes shipped without prior written approval will be rejected at
time of delivery or held at shipper's risk pending return instructions
Products rejected by the using department will be returned to the Vendor
for full credit or replacement product at no cost to Manitoba or the
contract may be cancelled.
(unit prices include all necessary charges e.g. freight, insurance,
handling etc.)
If any charges are not included please explain in detail any/all charges
that will be extra to the unit prices quoted and that will be charged on
the invoice.
INSPECTION:
Final inspection and acceptance or rejection of the goods will be made
promptly as practicable, but failure to inspect and accept or reject
goods promptly does not mean that the Manitoba Government has accepted
these goods. The Government of Manitoba reserves the right to inspect
the goods for up to 90 days after the date of delivery.
Partial acceptance of rejection of an order does not release the Bidder
from its responsibility to complete the order.
AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
WARRANTY:
MANUFACTURER'S WARRANTY:
State warranty of units offered (as applicable to Manitoba's use)
(Manitoba's use would usually be considered commercial application
not consumer)
Product _________ months OR _______ years
Labour _________ months OR _______ years
Please note: During the period of the warranty offered, all labour,
transportation, parts, surcharges including shipping and brokerage will
be included. The Province of Manitoba will not pay additional charges
while the item(s) offered are under the above stated warranty.
If the warranty offered is the Vendor's warranty in combination with or
in place of the Manufacturer's warranty then a complete
explanation must be provided.
WARRANTY SERVICE/LOCATION:
Potential costs associated with the location of warranty service
might be used in the evaluation of this quote
Is warranty service provided on site at our premises?
Yes___ or No____
If No<(>,<)>
Indicate the location the unit must be sent to for manufacturer's
certified and/or approved warranty service, closest to the point of
delivery, for this tender<(>,<)>
Company name_______________________
Location (city & province)______________
Do you have a toll free phone number for warranty service?
Yes______ or No______
IF YES, PLEASE PROVIDE:________________________
NON-WARRANTY FOR PARTS AND SERVICE:
Please provide details as follows for the unit(s) offered
(For occasional non-warranty service and parts purchases)
Current labour rate for in-shop service $_________ per hour
Parts and accessories charged at:
________ % discount from ____________________ prices
(indicate retail, wholesale etc.)
AFTER WARRANTY SERVICE:
Is after warranty service provider the same as above?
Yes ___ or No_____
If No please advise
Company name_______________________
Location (city & province)______________
PAYMENT TERMS:
Manitoba's standard payment term is net thirty (30) days.
If Vendor has a different standard invoice term, specify below.
_____________________________
CANADIAN FUNDS:
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian then
the currency is to be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city<(>,<)>
province, postal code, etc. _________________
MANITOBA'S RETAIL SALES TAX LICENSE:
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX:
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.
YOUR QUOTATION REFERENCE # (if applicable) ________
Proposed Delivery Address:
For Line Item 10:
Environment and Climate Change - Parks and Trails Western Region
Swan River Park Operations Yard (100 cords)
HWY 10 North
NW of the Swan River Museum Grounds
Attn: Matt Harris 431-363-1397
For Line Item 20:
Environment and Climate Change - Parks and Trails Western Region
Rainbow Beach Provincial Park Maintenance Yard (50 cords)
17 kms E of Dauphin on Hwy #20
Attn: Jason Murdock 431-363-0153
Delivery Instructions:
Delivery to the Swan River Park Operations Yard for the Porcupine
Provincial Forest Campgrounds deliveries must be completed between 8:30
am and 4:30 pm Monday thru Friday, excluding holidays. Please contact
Park District Manager - Matt Harris @ 431-363-1397 to discuss delivery
dates and times for Swan River.
Delivery to Rainbow Beach Park Maintenance Yard must be completed
between 8:30 am and 4:30 pm Monday thru Friday, excluding holidays.
Please contact Park District Manager - Jason Murdock @ 431-363-0153 to
discuss delivery dates and times for Rainbow Beach.
TENDERS TO BE RETURNED TO:
MERX Electronic Bid Submission www.MERX.com
