MANITOBA REFERENCE NUMBER: MB-MBPB-AAS-00555
ISSUING DEPARTMENT: Procurement and Supply Chain
DATE ISSUED: 04/06/2025
ISSUED BY: GoM PSC
TELEPHONE: 204 945-6361
This Request for Quotation ("Solicitation") is an invitation by the
Government of Manitoba ("Manitoba"), as represented by the Minister of
Public Service Delivery, to prospective Vendors to submit bid
submissions for the Supply and Delivery of Patient Sling for Materials
Distribution Agency (MDA) on an "as and when" requested basis.
This will be for a 2-year term contract from August 1, 2025 to July 31,
2027, with an option to extend for 2 additional periods of 1 year each.
For the purposes of this procurement process, the "Solicitation Contact"
will be:
Subject Title: RFQ# 30245 - Supply & Delivery of Patient Sling
Contact Email: bids@gov.mb.ca
Contact Name: Marc Go
Vendors and their representatives are not permitted to contact any
employees, officers, agents, elected or appointed officials, or other
representatives of Manitoba, other than the Solicitation Contact,
concerning matters regarding this Solicitation. Failure to adhere to
this rule may result in the disqualification of the Vendor and the
rejection of the Vendor's Submission.
Inquiry submission deadline: June 17, 2021
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 31/07/2027
4.00 Each GSIN: N6515MATERIAL: 48709
SLING, PATIENT, SIZE MEDIUM, POLYESTER, REINFORCED CORDUROY LINED LEG
SUPPORTS, FOR CLIENTS WEIGHTING 88 - 198 LBS, MAXIMUM WEIGHT CAPACITY
440 LBS, FOR USE WITH LIKO LIFTING SYSTEMS ONLY,
LIKO (HYGIENE) #3540135
#3541135
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 1
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY (NUMBER OF BUSINESS
DAYS):_________________________________________________________
Indicate:
Manufacturer Name _____________________________________________
Brand Name ____________________________________________________
Manufacturer Stock Number _____________________________________
Vendor Stock Number ___________________________________________
Medical Device License # (if applicable) ______________________
Identify:
Product package quantity ______________________________________
Case quantity _________________________________________________
Firm price based on the unit of measure requested. However, must
indicate clearly if pricing is based on a different unit of measure.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $_________ per __________ August 1, 2025 to July 31, 2026
Year 2 $_________ per __________ August 1, 2026 to July 31, 2027
========================================================
ITEM 20 31/07/2027
40.00 Each GSIN: N6515MATERIAL: 48710
SLING, LIFT, PATIENT, HIGHBACK, SIZE MEDIUM-SLIM, POLYESTER NET, WITHOUT
REINFORCMENT OR PADDING, FOR CLIENTS WEIGHING 66 - 110 LBS., MAXIMUM
WEIGHT CAPACITY 440 LBS, FOR USE WITH LIKO LIFTING SYSTEMS ONLY,
LIKO (ORIGINAL) #3521305
#35210305
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 10
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY (NUMBER OF BUSINESS
DAYS):_________________________________________________________
Indicate:
Manufacturer Name _____________________________________________
Brand Name ____________________________________________________
Manufacturer Stock Number _____________________________________
Vendor Stock Number ___________________________________________
Medical Device License # (if applicable) ______________________
Identify:
Product package quantity ______________________________________
Case quantity _________________________________________________
Firm price based on the unit of measure requested. However, must
indicate clearly if pricing is based on a different unit of measure.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $_________ per __________ August 1, 2025 to July 31, 2026
Year 2 $_________ per __________ August 1, 2026 to July 31, 2027
========================================================
ITEM 30 31/07/2027
4.00 Each GSIN: N8465MATERIAL: 62403
SLING, PATIENT, SIZE SMALL, POLYESTER NET, WITHOUT REINFORCMENT OR
PADDING IN LEG SUPPORTS, FOR CLIENTS WEIGHING 77 - 121 LBS, MAXIMUM
WEIGHT CAPACITY 440 LBS, FOR USE WITH LIKO LIFTING SYSTEMS ONLY,
LIKO (UNIVERSAL) #3500304
#35000304
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 1
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY (NUMBER OF BUSINESS
DAYS):_________________________________________________________
Indicate:
Manufacturer Name _____________________________________________
Brand Name ____________________________________________________
Manufacturer Stock Number _____________________________________
Vendor Stock Number ___________________________________________
Medical Device License # (if applicable) ______________________
Identify:
Product package quantity ______________________________________
Case quantity _________________________________________________
Firm price based on the unit of measure requested. However, must
indicate clearly if pricing is based on a different unit of measure.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $_________ per __________ August 1, 2025 to July 31, 2026
Year 2 $_________ per __________ August 1, 2026 to July 31, 2027
========================================================
ITEM 40 31/07/2027
4.00 Each GSIN: N8465MATERIAL: 62404
SLING, PATIENT, SIZE MEDIUM, POLYESTER NET, WITHOUT REINFORCMENT OR
PADDING IN LEG SUPPORTS, FOR CLIENTS WEIGHING 132 - 198 LBS, MAXIMUM
WEIGHT CAPACITY 440 LBS, FOR USE WITH LIKO LIFTING SYSTEMS ONLY,
LIKO (UNIVERSAL) #3500305
#35000305
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 1
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY (NUMBER OF BUSINESS
DAYS):_________________________________________________________
Indicate:
Manufacturer Name _____________________________________________
Brand Name ____________________________________________________
Manufacturer Stock Number _____________________________________
Vendor Stock Number ___________________________________________
Medical Device License # (if applicable) ______________________
Identify:
Product package quantity ______________________________________
Case quantity _________________________________________________
Firm price based on the unit of measure requested. However, must
indicate clearly if pricing is based on a different unit of measure.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $_________ per __________ August 1, 2025 to July 31, 2026
Year 2 $_________ per __________ August 1, 2026 to July 31, 2027
========================================================
ITEM 50 31/07/2027
4.00 Each GSIN: N8465MATERIAL: 62405
SLING, PATIENT, HIGHBACK, SIZE LARGE, POLYESTER NET, WITHOUT
REINFORCMENT OR PADDING FOR CLIENTS WEIGHING 154 - 264 LBS, MAXIMUM
WEIGHT CAPACITY 440 LBS, FOR USE WITH LIKO LIFTING SYSTEMS ONLY,
LIKO (ORIGINAL) #3520306
#35200306
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 1
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY (NUMBER OF BUSINESS
DAYS):_________________________________________________________
Indicate:
Manufacturer Name _____________________________________________
Brand Name ____________________________________________________
Manufacturer Stock Number _____________________________________
Vendor Stock Number ___________________________________________
Medical Device License # (if applicable) ______________________
Identify:
Product package quantity ______________________________________
Case quantity _________________________________________________
Firm price based on the unit of measure requested. However, must
indicate clearly if pricing is based on a different unit of measure.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $_________ per __________ August 1, 2025 to July 31, 2026
Year 2 $_________ per __________ August 1, 2026 to July 31, 2027
========================================================
ITEM 60 31/07/2027
8.00 Each GSIN: N8465MATERIAL: 62406
SLING, PATIENT, HIGHBACK, SIZE MEDIUM, POLYESTER NET, WITHOUT
REINFORCMENT OR PADDING FOR CLIENTS WEIGHING 66 - 110 LBS, MAXIMUM
WEIGHT CAPACITY 440 LBS, FOR USE WITH LIKO LIFTING SYSTEMS ONLY,
LIKO (ORIGINAL) #3521105
#35200305
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 2
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY (NUMBER OF BUSINESS
DAYS):_________________________________________________________
Indicate:
Manufacturer Name _____________________________________________
Brand Name ____________________________________________________
Manufacturer Stock Number _____________________________________
Vendor Stock Number ___________________________________________
Medical Device License # (if applicable) ______________________
Identify:
Product package quantity ______________________________________
Case quantity _________________________________________________
Firm price based on the unit of measure requested. However, must
indicate clearly if pricing is based on a different unit of measure.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $_________ per __________ August 1, 2025 to July 31, 2026
Year 2 $_________ per __________ August 1, 2026 to July 31, 2027
========================================================
ITEM 70 31/07/2027
4.00 Each GSIN: N8465MATERIAL: 65652
SLING, PATIENT, HIGHBACK, SIZE SMALL, FOR CHILDREN, POLYESTER NET,
WITHOUT REINFORCEMENT OR PADDING, FOR CLIENTS WEIGHING 75-121 LBS, MAX
WEIGHT CAPACITY 440 LBS, FOR USE WITH LIKO LIFTING SYTEMS ONLY,
LIKO (ORIGINAL) #3520304
#35200304
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 1
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY (NUMBER OF BUSINESS
DAYS):_________________________________________________________
Indicate:
Manufacturer Name _____________________________________________
Brand Name ____________________________________________________
Manufacturer Stock Number _____________________________________
Vendor Stock Number ___________________________________________
Medical Device License # (if applicable) ______________________
Identify:
Product package quantity ______________________________________
Case quantity _________________________________________________
Firm price based on the unit of measure requested. However, must
indicate clearly if pricing is based on a different unit of measure.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $_________ per __________ August 1, 2025 to July 31, 2026
Year 2 $_________ per __________ August 1, 2026 to July 31, 2027
========================================================
I. MANDATORY SUBMISSION REQUIREMENT:
The Bid MUST be signed by a representative of the Vendor with the
authority to bind the Vendor. The name and title of the representative
signing the Bid should also be printed below their signature.
Vendor's e-mail address: _______________________________________
YOUR QUOTATION REFERENCE # (if applicable) _____________________
II. TERMS AND CONDITIONS:
The following terms and conditions are incorporated by reference into
this Solicitation and shall apply accordingly.
a. SOLICITATION Process:
The Manitoba General Terms and Conditions are available and can be
accessed at the following link:
https://www.gov.mb.ca/central/psc/pubs/form/mb_terms_conditions.pdf
b. CONTRACT Award Process - STANDARD:
The Purchase Order (PO) to be issued to the top-ranked Vendor(s) is
subject to the Manitoba Purchase Order Terms and Conditions and can be
accessed at the following link:
https://www.gov.mb.ca/central/psc/pubs/form/manitoba_po_terms_condi
tions.pdf
c. CONTRACT Award Process - SUPPLEMENTARY:
In addition to the Standard Ts and Cs in section b above, the Purchase
Order (PO) to be issued to the top-ranked Vendor(s) is subject to the
Supplementary Terms and Conditions and can be found in the attached
Schedule "A".
III. EVALUATION AND AWARD :
a. EVALUATION
Generally, the lowest overall bid price of an acceptable item(s), in
accordance with the terms & conditions of the RFQ, will be awarded the
contract. However, other factors as stipulated below will be considered
when awarding a contract (in no particular order).
Quotations will be evaluated based on:
i) Products approved by MDA for their use<(>,<)>
ii) Product offered compared to product description / specification
requested;
iii) Delivery lead-times;
iv) Price;
v) Quality of the Vendor's performance in past awards;
vi) Quality of the proposed products in past awards;
vii) Return and refund policies; and
viii) Any other terms & conditions indicated on this RFQ.
Each product offered will be considered individually which may result in
more than one award created from this RFQ. However, the intent is to
award this RFQ to one vendor in total, if possible with economic benefit
to Manitoba, therefore Vendors should quote on all items if possible.
Economic evaluation will be at Manitoba's sole discretion. Failure to
provide adequate information to evaluate the item offered may be cause
for rejection of your quote by the Manitoba.
b. SELECTION
Compliant Vendors will be ranked based on the price evaluation. Subject
to the process rules contained in the Terms and Conditions of the
Solicitation Process, the top-ranked Vendor will be invited to enter
into the Contract in accordance with the terms and condition of this
solicitation.
In the event of a tie, the selected Vendor will be determined by way of
coin toss. The selected Vendor will be notified in writing and will be
expected to satisfy any applicable conditions of this Solicitation,
including the pre-conditions of award listed below, and enter into the
Contract within the timeframe specified in the selection notice. Failure
to do so may result in the disqualification of the Vendor and the
selection of another Vendor or the cancellation of the Solicitation.
c. PRE-CONDITION OF AWARD
The following documents will be required from the Top-ranked Vendor(s)
as a condition of award: Signed Bid Submission.
IV. DELIVERABLES:
a.,,VENDOR INFORMATION
1.,,Health Canada Medical Devices Regulation Schedule No.1101 (May 7/98)
established new regulatory requirements for the sale of medical devices
in Canada. Indicate your Health Canada Establishment License Number if
applicable _____________________
2.,,The Vendor shall assign a "Dedicated Service Representative(s)" to
supply information and act as contact person through the term of the
agreement. It should be clearly understood that the Vendor's service
representative(s) would deal with the assigned Manitoba contact
person(s). Complete the following details for the Dedicated Service
Representative's contact information.
Contact Person: ________________________________________________
Telephone Number: _________________Fax Number: _________________
E-Mail Address: ________________________________________________
b.,,PRODUCT INFORMATION
1.,,For each product offered, indicate the Health Canada Medical Device
License Number and/or ID number.
2.,,Vendors must indicate the Manufacturer's Name, Brand Name,
Manufacturer Number, and Vendor Stock Number for each item offered.
Items not indicating a brand name may not be considered.
3.,,Identify the package quantity, case quantity, and volume and/or
weight (if applicable) for each item offered.
4.,,Vendors offering items that deviate from the requested pack size,
case quantity, etc., vendors must detail the deviations on the return
tender.
5.,,Vendor to note any old or discontinued manufacturer's product
numbers to allow MDA to keep their descriptions current.
6.,,Brand names, where shown, are for reference purposes only and are
not intended as endorsement of a particular product. Some approved
products listed may not be acceptable for use by one or more facilities.
7.,,If an alternative product is offered, product description (including
illustrated literature if available) and manufacturer#s name and product
number as well as your product reference number (if applicable) are to
be shown for each item offered. The product offered should be the most
current product, however, non-current might be considered if the product
is new and unused. Any alternative product offered which has not been
recently evaluated and approved might not be accepted for this tender.
8.,,Vendor to provide MDA complete details of their
Return/Replacement/Refund Policy. The Vendor shall identify the exact
detail as to what is covered in terms of responsibility for
repair/replacement/refund of a product.
9.,,The quantities shown are the estimated annual quantities only and to
be used for evaluation purposes only and are not a guarantee of
business.
c.,,LEAD TIME
1.,,Vendors to identify delivery lead time in number of business days
(not in range) for each item offered.
2.,,When calculating lead time, Vendors should take into consideration
all delivery components such as; your order desk requirements, delivery
practices, if the item is from your stock etc. If the item must come
from your manufacturer/distributor then include the
manufacturer/carrier's shipping times in your calculation.
3.,,Lead times indicated are to be calculated from the date/time that a
Purchase Order is issued to the time the goods will be received at MDA
or MDA's client destination.
4.,,Vendors not detailing lead times may result in the items(s) being
rejected from their quotation.
5.,,All defective products are requested to be replaced within five (5)
business days of notification/request.
Yes _____ No _____ Initial __________
If five (5) business days is not sufficient time for replacement, the
Vendor shall state the number of business days required: ___________
6.,,Deliveries will be monitored therefore lead times must be accurately
reflected for each item.
d.,,PRICING
1.,,Vendors to quote a single price for each item offered. Vendors
offering prices "subject to change without notice" or "in effect at time
of shipment" will be rejected outright. Preference will be given to
vendor(s) offering firm pricing.
2.,,Vendor shall quote firm pricing per year throughout the initial term
requested for each line item.
3.,,The unit prices quoted shall include all necessary charges to
represent the total cost to Manitoba including all duties, shipping,
crating, packing, storage, insurance, and delivery and handling charges.
4.,,Is there a minimum order/shipment value required to receive FOB
Destination Freight Prepaid pricing?
Yes _____ No _____ Initial __________
If Yes, indicate the minimum order/shipment value $_________________
5.,,Should an order be placed under the minimum order/shipment value, is
a delivery charge applicable?
Yes _____ No _____ Initial __________
If Yes, identify the delivery charge: $_________________________
6.,,Freight charges will not be allowed on back-order quantities.
7.,,Vendor to indicate the amount of notice (number of calendar days)
that MDA must provide in order to cancel a Purchase Order without being
subject to any restocking charges. Restocking charges do not apply if
Purchase Order cancelled with _________ calendar days# notice.
Restocking charges to MDA must be shown (if applicable); restocking
charge will be ________%.
8.,,Goods ordered in error will be returned to the Vendor, Freight
Prepaid by Manitoba.
e.,,SAMPLE PRODUCTS
1.,,Vendors may be required to provide samples as part of the evaluation
process. Manitoba will notify the Vendor(s) when samples may be
required. Samples shall be supplied at no charge and delivered FOB
Destination Freight Prepaid to Winnipeg, Manitoba.
2.,,Alternate brands may be considered but may require testing and
evaluation by MDA prior to purchase, hence, vendors will be required to
submit samples. Acceptance of new product brand(s) will be at MDA's
discretion.
3.,,Vendors wishing to offer alternative products for future tenders are
invited to submit samples for long-term testing and evaluation by
contacting MDA.
4.,,All samples become the property of MDA and will not be returned.
f.,,ORDERING/CALL UP PROCESS
1.,,MDA will email or fax the "Acknowledgement of Purchase Order" and
the "Purchase Order" to the Vendor #as and when# requested basis.
2.,,The Vendor must respond by signing and returning MDA's
acknowledgment of the purchase order within "48 hours" to confirm that
the Purchase Order was received.
g.,,PACKAGING
1.,,All goods must be packed or crated suitable for protection in
storage or shipment. If pallets required, pallet size to be 42 inches
width by 48 inches depth, loaded to a maximum height of 53 inches.
2.,,All goods delivered must be suitably marked with proper
documentation such as packing slip, contract number, etc.
h.,,DELIVERY
1.,,Deliveries to MDA will be accepted Monday to Friday between the
hours of: 8:00 AM to 3:00 PM.
2. F.O.B. DESTINATION, FREIGHT PREPAID TO:
Materials Distribution Agency - Receiving Door # 10
Unit 7 - 1715 St. James Street,Winnipeg, MB R3H 1H3
i.,,MANITOBA RETAIL SALES TAX
1.,,Are you licensed by Manitoba Finance to collect and remit Manitoba
Retail Sales Tax?
Yes _____ No _____ Initial __________
If Yes, is the product(s) offered subject to Manitoba Retail Sales Tax?
Yes _____ No _____ Initial __________
2.,,If the tender consists of both taxable (T) and non-taxable (NT)
items, indicate T or NT opposite each item offered.
3.,,The goods are for "RESALE" and therefore "GST & PST EXEMPT". MDA's
PST number is 085981-9 and GST number is 107863847.
j.,,PAYMENT TERMS
1.,,Manitoba's standard payment terms are net thirty (30) days.
2.,,The Vendor shall specify invoice terms if different from # 1 of this
section _______________________________________________
3.,,Any applicable discounts for early payment: Yes _____ No _____
Initial __________
If Yes, please specify: ________________________________________
Proposed Delivery Address:
Materials Distribution Agency
Receiving Door # 10
Unit 7 - 1715 St. James Street<(>,<)>
Winnipeg, MB R3H 1H3
TENDERS TO BE RETURNED TO:
www.MERX.com
Submissions must be submitted electronically through MERX. It is the
electronic tendering system used by Manitoba (the "E-procurement
System").
