MANITOBA REFERENCE NUMBER: MB-MBPB-25S-00082
ISSUING DEPARTMENT: Procurement and Supply Chain
DATE ISSUED: 03/12/2025
ISSUED BY: GoM PSC
TELEPHONE: 204 945-6361
The Government of Manitoba (Manitoba), as represented by the Minister of
Public Service Delivery, by this Request for Quotation (the
#Solicitation#), is requesting bid submissions for the Supply and
Delivery of Wildlife Decoys for the Department of Natural Resources and
Indigenous Futures (Conservation Officer Service) for a one-time
purchase.
CANADIAN PREFERENCE
In consideration of Manitoba#s procurement policies and applicable trade
agreements, for this Solicitation, preference will be given to Canadian
Vendors who have submitted compliant Submissions meeting all essential
requirements of the Solicitation. Manitoba may re-issue this
Solicitation at its sole discretion.
KEY DATES: (All times in Manitoba Time, CST)
Deadline For Questions: December 17, 2025, by 12:00PM
Deadline For Addenda: December 19, 2025, by 12:00PM
Submission Deadline: December 24, 2025, by 4:00PM Manitoba Time
SUBMISSIONS TO BE SUBMITTED ON TIME
Submissions must be finalized and fully uploaded in the E-Procurement
System on or before the Submission Deadline. The time of receipt of
Submissions shall be determined by the E-Procurement System web clock.
Late submissions will not be accepted and will be disqualified.
Vendors are cautioned that the timing of submission is based on when the
Submission is received by the E-Procurement System, not when a
Submission is submitted by a Vendor. As transmission can be delayed due
to file transfer size, transmission speed, or other technical factors,
Vendors should plan to submit Submissions well in advance of the
Submission Deadline to avoid submitting late due to technical issues.
Vendors submitting near the Submission Deadline do so at their own risk.
The E-Procurement System will send a confirmation email to the Vendor
advising when the Submission was submitted successfully. If you do not
receive a confirmation email, contact the E-Procurement System#s
technical support immediately.
VENDOR MUST BE SINGLE ENTITY
The Vendor must be a single legal entity that, if selected, intends to
enter into the Contract with Manitoba. If the Submission is being
submitted jointly by two (2) or more separate entities, the Submission
must identify only one (1) of those entities as the #Vendor#. If the
Vendor intends to subcontract components of the Deliverables to other
entities, the Submission should indicate this intention and should
identify and provide relevant information in respect of the proposed
subcontractors for the purposes of evaluation. The Vendor will be
responsible for the performance of the Deliverables.
TYPE AND TERM OF CONTRACT
The selected Vendor will be requested to enter into a contract for the
provision of the Deliverables on the terms and conditions set out in the
Purchase Order.
The term of the Contract will be in effect until the completion of the
Deliverables.
NOTE:
For INFORMATION or item clarification, if required<(>,<)>
CONTACT: Raymond Olatokun
Email: bids@gov.mb.ca (Enquiry only)
Please contact the individual noted above if additional information or
clarification is required on the following items.
GENERAL TERMS & CONDITIONS:
This RFQ is subject to the Manitoba General Terms and Conditions:
https://www.gov.mb.ca/central/psc/pubs/form/MB_terms_conditions.pdf
The purchase order to be issued to the top ranked Vendor(s) is subject
to the Manitoba Purchase Order Terms and Conditions: https://www.gov.mb.
ca/central/psc/pubs/form/Manitoba_PO_Terms_Conditions.pdf
SUBMISSION TERMS AND CONDITIONS:
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Vendor's e-mail address: (if available) ____________________
Quantity clarification: quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 31/01/2026
3.00 Each GSIN: N9999MATERIAL: 48365
DECOY, DEER, WHITETAIL, STANDING, WITH ROBOTIC HEAD AND TAIL, MOUNTED ON
A FORM, APPROXIMATE WEIGHT 20 LBS.
========================================================
ITEM 20 31/01/2026
1.00 Each GSIN: N3770MATERIAL: 79384
DECOY, ELK, LIFESIZE, HEAD TURNING, BROWN COLOR
========================================================
QUOTATION EVALUATION:
Generally, the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the RFQ will be awarded the
order.
Government of Manitoba at its discretion may award the order to more
than one vendor if the lowest overall price bid does not cover all line
items, or there are lower bids on specific items. If you win the award
and this is the case, please confirm if you will accept a partial award
YES _____ NO _____
Quotations will also be evaluated based on suitability of unit offered
compared to the end user's needs, product specifications, delivery,
warranty, price, quality of the bidder's performance in past awards and
any other terms & conditions indicated on this RFQ.
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote by the Manitoba Government
(Manitoba). Suitability selection to be at Manitoba's sole discretion.
QUALITY / ACCEPTABILITY
All products supplied are subject to inspection prior to acceptance.
Manitoba reserves the right to reject any products, after final
inspection that does not meet the specification requested.
PRODUCT OFFERED:
The product offered must meet the requirements and expectations for its
intended use.
If it is your intention to offer an item, which does not meet all the
specs/description as outlined, then you must indicate all intended
deviations or changes on the return quote.
Please indicate:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidders catalogue/reference number (if applicable) ___________
NOTE: If any of the above items/features are accessories that are to be
included and installed prior to delivery. It is the supplier's
responsibility to test all systems to ensure they are functioning
properly prior to delivery.
DELIVERY:
D.D.P. (DELIVERY DUTY PAID TO DESTINATION) To:
1 KEYSTONE DRIVE
SELKIRK MB
R1A 2H5
(Unit prices include all necessary charges e.g. freight, insurance,
handling etc.)
If any charges are not included, please explain in detail any/all
charges that will be extra to the unit prices quoted and that will be
charged on the invoice.
PRODUCTS/BRANDS:
Brand names, where indicated, are shown for reference purposes only and
are not intended as endorsement of a particular product.
AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer,
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
WARRANTY:
MANUFACTURER'S WARRANTY:
State warranty of units offered (as applicable to Manitoba's use).
(Manitoba's use would usually be considered commercial application not
consumer)
Product _________ months OR _______ years
Labor _________ months OR _______ years
Parts _________ months OR _______ years
Please note: During the period of the warranty offered, all labour,
transportation, parts, surcharges including shipping and brokerage will
be included. The Province of Manitoba "will not" pay additional charges
while the item(s) offered are under the above stated warranty.
Potential costs associated with the location of warranty service might
be used in the evaluation of this quote.
If the warranty offered is the Vendor's warranty in combination with or
in place of the Manufacturer's warranty, then a complete explanation
must be provided.
WARRANTY SERVICE/LOCATION:
Is warranty service provided on site at our premises?
YES___ or NO____
If NO, indicate the location the unit must be sent to for manufacturer's
certified and/or approved warranty service.
Company name_______________________
Location (city & province) ______________
Do you have a toll-free phone number for warranty service?
YES______ or NO______
IF YES PLEASE PROVIDE: ________________________
AFTER WARRANTY SERVICE:
Is after warranty service provider the same as above?
YES ___ or NO_____
If NO, please advice
Company name_______________________
Location (city & province) ______________
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system please advise if your
invoice address (accounts receivable) is the same as the address for
orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city,
province, postal code, etc. _________________
MANITOBA'S RETAIL SALES TAX LICENSE:
Are you licensed by Manitoba Finance to collect and remit?
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX
Is the product(s) offered subject to Manitoba's Retail Sales Tax?
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable (NT) items
please indicate T or NT opposite each item offered.
PAYMENT TERMS:
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
YES _____ NO _____ INITIAL __________
If yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
YES _____ NO _____ Initial __________
YOUR QUOTATION REFERENCE # (if applicable) _________.
Proposed Delivery Address:
TENDERS TO BE RETURNED TO:
MERX Electronic Bid Submission www.MERX.
