MANITOBA REFERENCE NUMBER: MB-MBPB-25Z-00006
ISSUING DEPARTMENT: *Inactive Natural Resources and Northern Developme
DATE ISSUED: 04/02/2026
ISSUED BY: NatRes&IndigenousF
TELEPHONE:
This Request for Quotation ("Solicitation") is issued by the Government
of Manitoba ("Manitoba"), as represented by the Minister of Public
Service Delivery, inviting prospective Vendors to submit bid submissions
for the supply and delivery of a commercial appliance to the NRIF
Department for use by the Wildfire Program Branch within the Natural
Resources Division.
In consideration of Manitoba's procurement policies and applicable trade
agreements, for this Solicitation, Preference will be given to Canadian
suppliers who have submitted compliant submissions meeting all essential
requirements of the solicitation. Manitoba may re-issue this tender at
its sole discretion.
For the purpose of this procurement process, the "Solicitation Contact"
will be:
Subject Title: RFQ# 30506 - Supply and Deliver Commercial Appliance
Contact Email: bids@gov.mb.ca
Contact Name: Marc Go
Vendors and their representatives are not permitted to contact any
employees, officers, agents, elected or appointed officials, or other
representatives of Manitoba, other than the Solicitation Contact,
concerning matters regarding this Solicitation. Failure to adhere to
this rule may result in the disqualification of the Vendor and the
rejection of the Vendor's Submission.
Inquiry submission deadline: February 17, 2026
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 31/03/2026
1.00 Each GSIN: N7200MATERIAL: 99041020
APPLIANCE, MAJOR, OTHER, AS DESCRIBED BELOW:
COMMERCIAL FREEZER
SPECIFICATION:
Capacity: 46 cu ft
Electrical: Factory power cord installed for connection to
115V/60HZ/1-Phase 20-amp circuit
Doors:
-,,Three-door, Stainless steel front with clear aluminum interior liner
and large grip, recessed handles 12"
-,,Self-closing swing doors featuring a hold-open position and door
locks
-,,Gaskets are single piece magnetic removable
Cabinet:
-,,Exterior: stainless steel front anodized aluminum ends
-,,Interior: NSF approved clear-coated aluminum liner with stainless
steel coved-corner floor and ergonomic raised interior floor
-,,Insulation: cabinet and solid doors are foamed in-place with
eco-conscious polyurethane insulation with zero ozone depletion
-,,Heavy duty tread in leveler legs
-,,Castors: 2 standard, 2 with brakes - 4" diameter
Lighting: Energy efficient LED lighting system activated by rock switch
mounted above doors
Refrigeration:
-,,Refrigerant within a sealed capillary tube system R290 Hydrocarbon
refrigeration
-,,Bottom mounted condensing unit accessed from the front for ease of
cleaning
-,,Finless free and clean condenser coil for non-clogging and reduced
energy consumption
-,,Evaporator epoxy coated
-,,Energy efficient Digital Controller with visual and audio product
protection alarm
-,,High capacity, factory balanced refrigeration system that maintains
-10'F temp
-,,Electronically commutated evaporator and condenser fan motors
-,,Energy-Saving, Time Initiated, Temperature Defrost System with
Evaporator Fan Motor Delay
-,,Self-lubricating and sealed motors with streamlined airflow for quiet
operation
-,,Unit to be equipped with digital thermometer
-,,Unit to be equipped with exterior product temperature display
Shelving:
-,,Minimum of nine PVC coated wire NSF approved shelves c/w shelf
support pilasters with shelves adjustable to 1/2"
-,,Four chrome plated shelf clips included per shelf
Dimensions:
-,,Exterior: 78-1/8" wide, 29-1/2" wide, 78-3/8" high
-,,Cold space: 46"
Indicate:
Manufacturers Name: ________________
Brand Name: __________________________________________
Product / Style Number: ______________________________
Vendor's catalogue/reference number (if applicable): _________
Warranty period: Parts: ____________ Labour: ______________
Quantity clarification: quantity listed contains 2 or 3 decimals.
========================================================
I. MANDATORY SUBMISSION REQUIREMENT:
The Bid MUST be signed by a representative of the Vendor with the
authority to bind the Vendor. The name and title of the representative
signing the Bid should also be printed below their signature.
Vendor's e-mail address: _____________________________________
YOUR QUOTATION REFERENCE (if applicable) _____________________
II. TERMS AND CONDITIONS:
The following terms and conditions are incorporated by reference into
this Solicitation and shall apply accordingly.
a. SOLICITATION Process:
The Manitoba General Terms and Conditions are available and can be
accessed at the following link:
https://www.gov.mb.ca/central/psc/pubs/form/mb_terms_conditions.pdf
b. CONTRACT Award Process - STANDARD:
The Purchase Order (PO) to be issued to the top-ranked Vendor(s) is
subject to the Manitoba Purchase Order Terms and Conditions and can be
accessed at the following link:
https://www.gov.mb.ca/central/psc/pubs/form/manitoba_po_terms_condi
tions.pdf
III. EVALUATION AND AWARD :
a. EVALUATION
The submitted pricing of each qualified Bid Submission will be evaluated
in accordance with the price evaluation method which is generally the
lowest overall price or stipulated lump sum.
Economic evaluation will be at Manitoba's sole discretion. Failure to
provide adequate information to evaluate the item offered may be cause
for the rejection of your quote by Manitoba.
In the event that a vendor's pricing appears to be abnormally low in
relation to the Deliverables, Manitoba may require the Vendor to provide
a detailed explanation of the pricing information to account for the low
level of price and confirm that all requirements in respect of the
Deliverables have been taken into account. If the Vendor is unable to
satisfactorily account for the abnormally low pricing, Manitoba may
reject the Submission. Manitoba may also reject any Submission that
contains unbalanced pricing. Pricing may be considered unbalanced where
nominal or significantly understated prices are proposed for some
elements of the Deliverables and inflated prices are proposed for other
elements of the Deliverables. Unbalanced pricing includes, but is not
limited to, "front-loaded" pricing which contains inflated pricing for
Deliverables to be provided or completed at the beginning of the
contract, offset by understated pricing for Deliverables to be provided
or completed later in the contract.
b. SELECTION
Compliant Vendors will be ranked based on the price evaluation. Subject
to the process rules contained in the Terms and Conditions of the
Solicitation Process, the top-ranked Vendor will be invited to enter
into the Contract in accordance with the terms and conditions of this
solicitation.
In the event of a tie, the selected Vendor will be determined by way of
a coin toss. The selected Vendor will be notified in writing and will be
expected to satisfy any applicable conditions of this Solicitation,
including the pre-conditions of award listed below, and enter into the
Contract within the timeframe specified in the selection notice. Failure
to do so may result in the disqualification of the Vendor and the
selection of another Vendor or the cancellation of the Solicitation.
c. PRE-CONDITIONS OF AWARD
The following documents will be required from the Top-ranked Vendor(s)
as a condition of award: Signed Bid Submission.
IV. DELIVERABLES:
a. PRODUCT OFFERED:
The product offered must meet the specified requirements and
expectations for its intended use.
If it is the vendor's intention to offer an item which does not meet all
the specifications or description as outlined, then the vendor must
indicate all intended deviations or changes on the return quote.
b. DELIVERY LEADTIME
Is Vendor able to meet the requested delivery date of March 31, 2026 or
earlier? YES ____ or NO ____
If NO, indicate a realistic delivery as follows:
Delivery in ___ working days or ___weeks from receipt of the purchase
order.
c. QUALITY:
Any product supplied must be new, unused, first quality, and as
specified on the contract/purchase order. Demo units will not be
accepted. Any substitutes shipped without prior written approval will be
rejected at time of delivery or held at shipper's risk pending return
instructions.
d. WARRANTY:
1. Manufacturer's Warranty: State warranty of units offered (as
applicable to Manitoba's use - would usually be considered commercial
application not consumer).
Product _________ months OR _______ years
Labour _________ months OR _______ years
Note: During the period of the warranty offered, all labour,
transportation, parts, surcharges including shipping and brokerage will
be included. Manitoba will not pay additional charges while the item(s)
offered are under the above-stated warranty.
If the warranty offered is the Vendor's warranty in combination with or
in place of the Manufacturer's warranty, then, an explanation must be
provided.
2. Warranty Service/Location: Potential costs associated with the
location of warranty service might be used in the evaluation of this
quote.
Is warranty service provided on-site at our premises? YES ____ or NO
____
If NO, indicate the location the unit must be sent to for manufacturer's
certified and/or approved warranty service, closest to the point of
delivery, for this tender<(>,<)>
Company name _________________________________________
Location (city & province) _________________________________
Do you have a toll-free phone number for the warranty service? YES ____
or NO ____
If YES, specify:___________________________________
3. After Warranty Service:
Is after warranty service provider the same as above? YES ____ or NO
____
If NO, indicate the warranty service provider below.
Company name _________________________________________
Location (city & province) _________________________________
4. Non-Warranty for Parts and Service:
Provide details as follows for the item(s) offered (for occasional
non-warranty service and parts purchases).
Current labour rate for in-shop service: $_________ per hour
Parts and accessories charged at:
________ % discount from ___________ prices (indicate MSRP, wholesale,
etc.)
e. CONTRACT TERM:
The term of the Contract will be in effect upon receipt of the Purchase
Order until the completion of the Deliverables.
g. PAYMENT TERMS:
Manitoba's standard payment term is net thirty (30) days. If Vendor has
a different standard invoice payment term, specify: _____________
h. MANITOBA'S RETAIL SALES TAX LICENSE:
Are you licensed by Manitoba Finance to collect and remit Manitoba's
Retail Sales Tax? YES ____ or NO ____
If NO, disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX:
Is the product(s) offered subject to Manitoba's Retail Sales Tax? YES
____ or NO ____
If the quote consists of both taxable (T) and non-taxable (NT) items,
indicate T or NT opposite each item offered.
i. ACCOUNTS RECEIVABLE ADDRESS:
For Manitoba's accounts payable system requirement, is the vendor's
invoice address the same as the address for both orders/quotes and
account receivable? YES ____ or NO ____
If NO, provide complete account receivable details, i.e. box #, building
#, street, city, province, postal code, etc.
Proposed Delivery Address:
F.O.B. DESTINATION, FREIGHT PREPAID TO:
Natural Resources and Indigenous Futures
Manitoba Wildfire Service
1383 Whyte Avenue, Winnipeg, Manitoba
TENDERS TO BE RETURNED TO:
www.MERX.com
Submissions must be submitted electronically through MERX. It is the
electronic tendering system used by Manitoba (the "E-procurement
System").
