Basic Information

Reference Number

0000251291

Issuing Organization

McMaster University

Owner Organization

McMaster University

Solicitation Type

RFSQ - Request for Supplier Qualifications - Prequalifications (Formal)

Solicitation Number

JC 04-23-930

Title

Audio & Visual (AV) System Solutions

Source ID

PU.AC.ON.224221.C98699

Agreement Types

Broader Public Sector (BPS)

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, Ontario, Hamilton-Niagara Peninsula

Delivery Point

McMaster University

Purchase Type

Duration: 3 years

Description

Background and Purpose

McMaster University invites prospective suppliers to submit Proposals to this Request for Supplier Qualification (RFSQ) for the supply of Audio & Visual (AV) System Solutions on an as-and-when-required basis in accordance with the terms and conditions of this RFSQ document. The purpose of this RFSQ is to establish a list of qualified suppliers, commonly known as a Vendor of Record list.

Scope/Objective

The primary goal of the Vendor of Record list is to enhance and increase availability and efficiency of the University’s AV technology by:

Offering state-of-the-art technology (hardware and software) that improves the teaching and learning experience;
Establishing strong partnerships with suppliers that have high-quality products and high standards of customer service and support.

The University intends to award and enter into a Contract with multiple Preferred Proponents. Notwithstanding the intent of the University to procure most of the Goods or Services from the Successful Proponent(s), if any, based on this RFSQ, the Contract is not an exclusive one. At its sole and absolute discretion, the University reserves the right to procure the Goods or Services by other means, and may contract with or purchase from suppliers other than a Successful Proponent for the same or similar services to those described in this RFSQ.
The University makes no guarantee of the value or volume of work that a Successful Proponent may receive under the Contract. The value and volume of the Goods or Services, if any, will depend on a variety of factors including annual budgetary approvals.
Only Successful Proponents on the Vendor of Record list will receive notices from the University with respect to second-stage assignments for the required Goods or Services, in accordance with the University’s Procurement Policy, which may limit the number of Successful Proponents invited to a second-stage competitive procurement process.
The maximum value or “ceiling price” for any individual second-stage procurement arising out of the Vendor of Record list is $300,000 excluding taxes. Proponents acknowledge that if the University requires the Goods or Services for a procurement that is in excess of such value, the University will be required to procure the Goods or Services through an open competitive process.
The University may, in its sole discretion, update the Vendor of Record list by deleting suppliers who cease to meet the requirements of the University in accordance with the terms and conditions of the Contract.

Term

The term of the Vendor of Record list will be for a period of three (3) years, with no options to extend.

Dates

Publication

2023/07/05 11:43:55 AM EDT

Question Acceptance Deadline

2023/07/21 02:00:00 PM EDT

Closing Date

2023/08/09 02:00:00 PM EDT

Contact Information

James Carnemolla

905-525-9140 ext. 24587

carnemoj@mcmaster.ca

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

All Proponents must have obtained the RFSQ from www.Merx.com (MERX®). Failure to have obtained the RFSQ from MERX®. will result in disqualification.

Proposals must be submitted through McMaster University’s online Bonfire portal at:
https://mcmaster.bonfirehub.ca/opportunities

Submissions by other methods will not be accepted.
Minimum system requirements are Internet Explorer 8/9/10+, Google Chrome, or Mozilla Firefox. Javascript must be enabled.
Proponents should contact Bonfire at Support@GoBonfire.com for technical questions related to submissions, or visit Bonfire’s help forum at https://bonfirehub.zendesk.com/hc.
Proposals must be uploaded and finalized on or before the Submission Deadline set out in the RFSQ Timetable.
Uploading large documents may take significant time, depending on file size and internet connection speed. It is strongly recommended that proponents allow sufficient time of at least one (1) hour before the Submission Deadline to upload documents and finalize their submissions.

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