Université d’Ottawa Services des Approvisionnements University of Ottawa Procurement Services April 11, 2024 UNIVERSITY OF OTTAWA –
Advance Contract Award Notice # 2023081-ACAN – Implementation of new curriculum for Postgraduate Medical Education Office and Undergraduate Medical Education Office PURPOSE T
he purpose of this Advance Contract Award Notice (ACAN) is to post the University of Ottawa's intention to enter into contractual arrangements with Learning 4 Excellence, to provide the services identified in the requirements noted below. This ACAN provides prospective service providers the opportunity to demonstrate that they are capable of satisfying all requirements set out in this Advance Contract Award Notice, by way of submitting a Statement of Capabilities, on or before the posting closing date. SCOPE OF WORK FOR PROPOSED SERVICE PROVIDER The Postgraduate Medical Education (PGME) office at the Faculty of Medicine, University of Ottawa, requires Competency by Design-guided Curriculum Assessment and Implementation Services. In particular the service provider will: Lead in the development and implementation of curriculum assessment tools; Evaluate and assist in the design of various curriculum assessment tools for PGME curriculum/clinical competency modules; Test and trial various assessments tools before their implementation; Ensure successful transition to competency by design education programming; Provide support and educational research expertise, to Faculty and faculty members; Review and provide professional education guidance, to ensure the 85 PGME programs, meet their Royal College accreditation requirements; Work with developers and faculty members to ensure collaboration and mutual understanding of the projects; Participate in committees and related meetings and projects, as required/determined by PGME . Support the instructional design of eleaming tools being developed by faculty members; Evaluate eLearning projects; Provide any other related services required, which are pertinent to the mandate. Advance Contract Award Notice 2022071-ACAN (Continued) Page 2 of 5 __________________________________________________________________________________________ This supplier will also have a second mandate of: Work to be performed: 1. The Undergraduate Medical Education (UGME} office at the Faculty of Medicine, University of Ottawa, requires Curriculum Assessment and Implementation Services pertaining to curriculum revision with the following 4-pronged priority areas. a) Social Medicine Horizontal and Vertical Curricular Integration: b) Educational Technology Update to Assist with Pillar Integration: c) Design and Implementation of a Formal Beginner Research Curriculum d) Enhancement of a Curriculum on Health System In particular the service provider will: 1.1. Lead in the development and implementation of the curriculum in the four priority areas (see deliverables below); 1.2. Evaluate and assist in the design of various student assessment tools in the four priority areas, while ensuring integration with the current summative assessments. 1.3. Test and trial various technology-enhanced curricular and assessment tools before their implementation; 1.4. Provide support and educational research expertise, to Faculty and faculty members; 1.5. Review and provide professional education guidance, to ensure the UGME program meets their CACMS accreditation requirements; 1.6. Work with developers, operational/administration team members and faculty members to ensure collaboration and mutual understanding of the projects; 1.7. Participate in committees and related meetings and projects; 1.8. Support the instructional design of eLearning tools being developed by faculty members; 1.9. Evaluate eLearning projects; 1.10. Provide any other related services required, which are pertinent to the curricular revision mandate; 1.11. Ensure deliverables by fall 2025. 2. The deliverables per priorities area 2.1. Social Medicine Horizontal and Vertical Curricular Integration: 2.1.1.Reviewing current materials and resources relevant to social determinants of health, including CBLS, large group sessions and small group sessions. 2.1.2.Revise timetable to ensure horizontal integration, with relevant adjustment in speaker/panel recruitment 2.1.3.Develop and implement sessions in Years 3 and 4 to ensure vertical integration 2.1.4.Developing interactive technology-enhanced materials leveraging current LMS software (Brighspace and Elentra) 2.1.5.Appraise current assessment tools and revise them to align with overarching assessment, while leveraging LMS software’s full capacity Advance Contract Award Notice 2022071-ACAN (Continued) Page 3 of 5 __________________________________________________________________________________________ 2.2. Educational Technology Update to Assist with Pillar Integration 2.2.1.Design and development of interactive and dynamic assessment tools on LMS, ensuring their alignment with MCCQE and MD Program assessment strategies 2.2.2.Design and development of “block” or organ-system related clinical science material to assist with pillar integration 2.3. Formal Beginner Research Methodology Curriculum 2.3.1.Hiring experienced researchers (quantitative and qualitative) to design curriculum modules 2.3.2.Design and implement interactive sessions (flipped classroom) on research methodologies 2.3.3.Establish a formal research mentorship program for beginners 2.4. Enhancement of Health System Curriculum 2.4.1.Collaboration and consultation with legal and health policy experts to develop curriculum content, including the creation of case studies and simulation for policy analyses 2.4.2.Develop interactive modules for the provision of Flipped Classroom-style preparatory material REQUIREMENTS Education: PhD level educator Work Locally: Majority of work must be done on site (at the Faculty of Medicine) Specialized Work Experience: Minimum of three (5) years experience in the review of curriculum assessment tools at the University of Ottawa, Faculty of Medicine; Expert knowledge in the Royal College entrustable professional activities, specifically for the specialty of anaesthesiology at the University of Ottawa, Faculty of Medicine; In depth knowledge and expertise in the design, trial, assessment and implementation of O-score and CCAT tools at the University of Ottawa, Faculty of Medicine; Extensive knowledge of the University of Ottawa, Faculty of Medicine learning environment for Royal College programs; Knowledge of Competency by Design principles. General Work Experience: Minimum ten (10) years in the field of education, with a proven track record of scholarly production. Skills and Expertise: Proven research skills; eLeaming medical curriculum design and assessment techniques; clinical competency assessment tools and techniques; Project management; Advance Contract Award Notice 2022071-ACAN (Continued) Page 4 of 5 __________________________________________________________________________________________ PRE-SELECTED SERVICE PROVIDER Leaming 4 Excellence: Emma J. Stodel, Ph.D. Principal Leaming 4 Excellence 749 Long Point Circle Ottawa, Ontario K1T 4H5 To our knowledge Leaming 4 Excellence has been identified as the only service provider which meets the requirements, can deliver and provide continuity of services in order to meet specific project deadlines and is available in the timeframe required to complete the mandate. CONTRACT TERM The contract term is for two (2) years with the possibility of three (3) optional extension period of one year. The mandate is expected to start on May 1, 2024. CLOSING DATE OF THIS ADVANCE CONTRACT AWARD NOTICE: May 7, 2024 (3:00 p.m. EDT) If no other supplier submits, on or before the closing date, a statement of capabilities meeting all requirements set out in the Advance Contract Award Notice, a contract will be awarded to the current proposed supplier. All inquiries for this Advance Contract Award Notice must be in writing only by: April 22 , 2024 (3:00 p.m. EDT). Please reference 2023081-ACAN in your correspondence. Please submit your questions or statement of capabilities, by e-mail only, to Celina Demers at cdemer5@uottawa.ca Electronic Submission Instructions below. ________________________________ Celina Demers Procurement Intermediate Advisor Operations, Procurement Services SUBMISSION INSTRUCTIONS Please submit your Statement of Capabilities electronically through MERX, the electronic tendering system used by the University of Ottawa. Proposals submitted in any other manner may be disqualified. Each proponent shall submit an electronic copy of its proposal using MERX Electronic Bid Submission (EBS). Note that “copy” refers to all elements of the ACAN and may consist of multiple electronic files. Each file that makes up the proposal cannot exceed 100MB and there is no limit on the total size of the Advance Contract Award Notice 2022071-ACAN (Continued) Page 5 of 5 __________________________________________________________________________________________ proposal (i.e. each individual file has a size limit of 100MB, but the sum of the size of each individual file has no limit). Each proponent is solely responsible for the delivery of submissions in the manner and time described. The University is not responsible for computer malfunctions, uploading delays or technical difficulties using Merx EBS. Proponents should note that responses are not available to the University for viewing by the Merx EBS until after the Submission Deadline. For assistance in using MERX, please watch the online Electronic Bid Submission tutorial: http://www.youtube.com/watch?v=To0fqSccw3M. Alternatively, you can contact MERX directly at 1-800-964-MERX (6379) or visit the MERX website at www.merx.com. It is important that the proponents obtain and retain the PIN number assigned to them by MERX in order to upload electronic proposal documents.
