Notice of Intended Procurement
Name of Procuring Entity
Toronto Metropolitan University (the “University”)
Contact Person and Contract Person Coordinates
Susie Temou, 1 Dundas St West, 16th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 553427
Procurement Documents
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
Description of Procurement
The University is conducting a RFP to select a Commercial Printing Services Vendor to provide the print production and distribution services for Recruitment & Faculty Books.
The procurement is not anticipated to involve negotiation. An electronic auction is not anticipated.
Address and Final Date for Submissions
Submissions must be submitted electronically at https://tmu.bonfirehub.ca/opportunities/78031 on or before April 15, 2024, at 11:00:00 am EDT.
The submissions will not be opened publicly.
Conditions for Participation
The Procurement is subject to the following conditions for participation:
1. Insurance
(a) Commercial general liability insurance on an occurrence basis for third party bodily injury, personal injury and
property damage, to an inclusive limit of not less than $5,000,000 per occurrence and including products and
operations liability. The policy shall include the following:
- Toronto Metropolitan University as an additional insured with respect to liability arising in the course of performance of the Supplier’s obligations under, or otherwise in connection with, the Agreement
- Contractual liability coverage
- cross-liability and severability of interests clause
- employers liability coverage (or compliance with the paragraph below entitled “Proof of W.S.I.A. Coverage” is required)
- an obligation on the Supplier’s insurer to provide 30 day written notice of cancellation, termination or material change to the University
- tenants legal liability coverage (if applicable)
- non-owned automobile coverage with blanket contractual coverage for hired automobiles
(b) Standard automobile insurance for all vehicles owned, licensed or leased by the Supplier and non-owned
automobile insurance, where required, for an amount of not less than two million dollars ($2,000,000.00), per
occurrence for each type of coverage. Where the non-owned automobile insurance coverage is provided
within a general liability policy, a separate policy is not required;
(c) Professional liability insurance containing at least $2,000,000 limit of coverage for all persons and services
connected with this Agreement, if applicable.
2. WSIB Coverage
(a) A clearance certificate from the Ontario Workplace Safety Insurance Board, or if the Successful Proponent is
not subject to the Workplace Safety and Insurance Act (Ontario), evidence of employers’ liability coverage.
Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):
Broader Public Sector (BPS)
Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
Canadian Free Trade Agreement (CFTA)
Quebec/Ontario
Contract Details
The term of the Final Agreement is 1 year.
The University will base its selection of qualified suppliers on the following criteria:
Mandatory Evaluation Criteria
Criteria Weighting (Points)
Proposal Acknowledgement Form Pass/Fail
Technical Evaluation Criteria
Criteria Weighting (Points)
Company Information 15
Relevant Experience 20
Client Services and Quality Management Policies 20
Social and Sustainable Practices 5
Subtotal 60
Financial Evaluation Criteria
Criteria Weighting (Points)
Pricing Part I Table 1– Total Fixed Fee Table 40
Subtotal 40
Total Evaluated Score 100
Minimum Passing Score
The Minimum Passing Score for Stage 2 - Technical Evaluated Criteria is 70% or 42 out of 60 points.
Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
