Basic Information

Reference Number

0000237501

Issuing Organization

York University

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

P23-092

Title

Advancement CRM and VPRI RMS Solutions Acquisition and Implementation

Source ID

PU.AC.ON.322261.C96965

Agreement Types

Broader Public Sector (BPS)

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, Ontario, Toronto

Purchase Type

Duration: 5 years
Option: Optional extensions

Description

Address:
York University
Procurement Services
4700 Keele Street
Toronto, Ontario
Canada, M3J 1P3

Description:
York invites qualified Proponents to submit Proposals for P23-092 Advancement CRM and VPRI RMS Solution Acquisition and Implementation, Negotiated Request for Proposal (“NRFP”). This Bid Document provides detailed information for Proponents who have the necessary offerings, services, qualifications, and experience. The Solution Integrator shall be the prime Proponent for this Bid. Please read the Bid Document carefully.
This Bid Document contains two projects:

Advancement Constituent Relationship Management (“CRM”) Solution Project
Vice-President, Research and Innovation, Research Management Solution (“RMS”) Project

York is seeking Solutions and value-add options to satisfy Advancement CRM or Research Management Solution requirements, or both. The objective of this NRFP to select the best value Solution(s), including value-add options, for each project.

To support York’s intention to create an open and competitive bid opportunity, for the purposes of this NRFP, Proponents may submit a Proposal package for either the Advancement CRM Solution or the Research Management Solution, or both.

Proponents may also submit a Proposal package for Solution Value-Add or Implementation Value-Add for either the Advancement CRM Solution, or the Research Management Solution, or both.

York will only consider Proposal submissions received from Proponents who have registered with MERX and have obtained the Bid Document directly from MERX (www.MERX.com) for this competitive bid. Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.

Tendering Website:
Proponents will find the complete Negotiated RFP Documents at: https://www.merx.com/
Pricing and Payment Terms are available on the MERX website, respectively.

Procurement Method:
Open tender whereby all interested Proponents may submit a Proposal.

Estimated Quantities:
Available within the NRFP Documents.

Submission Details:
Proponents shall submit their Proposal response at: https://yorku.bonfirehub.ca
Submission Deadline:
February 9, 2023 at 3:00:00pm EST
Public Opening:
Not Applicable.

Conditions for Participation:
Not Applicable.
Mandatory Submission Requirements:
Available within the NRFP Documents.

Complete submission requirements are provided within the NRFP documents.

Scored Submission Requirements:

Proposal Evaluation;
Short-list Proponents Demonstration; and
Financial Evaluation

Complete submission requirements are provided within the RFP documents.

This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement.

Delivery Date:
Expected Go-Live date is Q3 2024 (estimated)
Negotiation:
Following evaluation of all Proposals and Demonstrations, it is York’s intention to enter into negotiations with the Proponent who offers the best overall value to York.

Supplier Prequalification:
Not Applicable.
Responses must be submitted in English.

Proponents should note that information contained within this notice is subject to change. Proponents are encouraged to download the tender document which contains the most current information.
If there is a conflict between the NRFP documents and this NRFP Notice, the NRFP documents will take precedence.

Dates

Publication

2022/12/08 05:44:24 PM EST

Question Acceptance Deadline

2023/01/31 03:00:00 PM EST

Questions are submitted online

Yes

Closing Date

2023/02/09 03:00:00 PM EST

Contact Information

John Chen

416-736-2100 ext. 77561

johnch@yorku.ca

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

All Proposals and accompanying documents must be uploaded electronically at
the appropriate project on https://yorku.bonfirehub.ca.

York will NOT accept hard copy Proposals, Proposals sent via email, or any other
method of submission.

If submitting for both projects, Proposals must be submitted separately.

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