Basic Information

Reference Number

0000298345

Issuing Organization

McMaster University

Owner Organization

McMaster University

Solicitation Type

RFSQ - Request for Supplier Qualifications - Prequalifications (Formal)

Solicitation Number

CR 04-25-1058

Title

Audio & Visual (AV) System Solutions

Source ID

PU.AC.ON.224221.C111135

Agreement Types

Broader Public Sector (BPS)

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, Ontario, Hamilton-Niagara Peninsula

Delivery Point

McMaster University

Purchase Type

Duration: 3 years
Option: With an option to extend additional 2 years on an annual basis.

Description

The primary goal of the Vendor of Record list is to enhance and increase availability and efficiency of the University’s AV technology by:

Offering state-of-the-art technology (hardware and software) that improves the teaching and learning experience;
Establishing strong partnerships with suppliers that have high-quality products and high standards of customer service and support.

The University intends to award and enter into a Contract with multiple Preferred Proponents. Notwithstanding the intent of the University to procure most of the Goods or Services from the Successful Proponent(s), if any, based on this RFSQ, the Contract is not an exclusive one. At its sole and absolute discretion, the University reserves the right to procure the Goods or Services by other means, and may contract with or purchase from suppliers other than a Successful Proponent for the same or similar services to those described in this RFSQ.
The University makes no guarantee of the value or volume of work that a Successful Proponent may receive under the Contract. The value and volume of the Goods or Services, if any, will depend on a variety of factors including annual budgetary approvals.
Only Successful Proponents on the Vendor of Record list will receive notices from the University with respect to second-stage assignments for the required Goods or Services, in accordance with the University’s Procurement Policy, which may limit the number of Successful Proponents invited to a second-stage competitive procurement process.
The maximum value or “ceiling price” for any individual second-stage procurement arising out of the Vendor of Record list is $300,000 excluding taxes. Proponents acknowledge that if the University requires the Goods or Services for a procurement that is in excess of such value, the University will be required to procure the Goods or Services through an open competitive process.
The University may, in its sole discretion, update the Vendor of Record list by deleting suppliers who cease to meet the requirements of the University in accordance with the terms and conditions of the Contract.

Dates

Publication

2025/07/16 03:32:00 PM EDT

Question Acceptance Deadline

2025/07/31 04:00:00 PM EDT

Closing Date

2025/08/19 02:00:00 PM EDT

Contact Information

Carol Rizzo

905-525-9140

rizzoc2@mcmaster.ca

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

All Proponents must obtained the RFP from www.Merx.com (MERX®). Failure to obtain the RFP from MERX®. will result in disqualification.

© MERX - All rights reserved. No part of the information on this Web Site may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise without the prior permission of MERX and the Minister of the participating government department (if applicable). MERX, the Minister nor the Contracting Authority will assume responsibility or liability for the accuracy of the information contained in the publication.