Basic Information

Reference Number

0000308514

Issuing Organization

Toronto Metropolitan University

Owner Organization

Toronto Metropolitan University

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

2025-105-AM

Title

Elevator Modernization and Elevating Device Repair and Maintenance Services

Source ID

PU.AC.ON.219949.C18443

Agreement Types

Broader Public Sector (BPS)

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

Quebec/Ontario

Details

Location

Canada, Ontario, Toronto

Delivery Point

Toronto, Ontario

Purchase Type

Term: 2026/02/02 12:00:00 AM EST - 2028/09/30 12:00:00 AM EDT

Description

Notice of Intended Procurement
Name of Procuring Entity
Toronto Metropolitan University (the “University”)

Contact Person and Contract Person Coordinates
Aris Medeiros, 1 Dundas St West, 16th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 554349

Procurement Documents
The procurement documents are available at www.merx.com.

Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.

Description of Procurement
This Request for Proposal (“RFP”) is an invitation to prospective Proponents to submit a Proposal indicating their organization’s capability and resources for the Elevator Modernization and Elevating Device Repair and Maintenance Services. Phase 3 (2 elevators) at Toronto Metropolitan University, as further described in Appendix B - Deliverables.
The University intends to execute a Master Services Agreement, as provided in Appendix E – File 1. All construction work will be entered into through separate CCDC - 2 Stipulated Sum provided as Appendix E - File 2 and with CCDC 2 2020 - Supplementary Conditions, as provided in Appendix E - File 3.
The University intends to execute a Master Services Agreement, as provided in Appendix E of the RFP.

Address and Final Date for Submissions
Submissions must be submitted electronically at https://tmu.bonfirehub.ca/opportunities/100205 on or before December 17, 2025, 2:00:00 PM EST

The submissions will not be opened publicly.

Conditions for Participation
The procurement is subject to the following conditions for participation:

Mandatory Submission Requirements

File #1 - Proposal Acknowledgement Form - Pass/Fail
File #2 – Agreement to Bond                      - Pass/Fail
File #3 – Health and Safety                         - Pass/Fail

The Minimum Passing Score is 45.5 Points out of 65 for Stage 2.

Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):

BPS Procurement Directive
The Canadian Free Trade Agreement, Chapter Five
Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

Contract Details
The term of the Final Agreement is three (3) years, plus two optional renewal periods of one (1) year each, in the discretion of the University
The University will base its selection of qualified suppliers on the following criteria:

Stage 1 -Mandatory Evaluation Criteria

CRITERIA                                                                                 WEIGHTING (POINTS)
File #1 - Proposal Acknowledgement Form                                 - Pass/Fail
File #2 – Agreement to Bond                                                       - Pass/Fail
File #3 – Health and Safety                                                          - Pass/Fail

Stage 2 - Technical Evaluation Criteria

CRITERIA                                                                                 WEIGHTING (POINTS)
File #4 – Company Information                                                             5
File #5 – Relevant Experience                                                                20
File #6 – Project Team                                                                           15
File #7 – Proposed Schedule                                                                 20
File #8 – Social and Sustainable Practices                                              5

                                                                                              Subtotal 65

Stage 3 - Financial Evaluation Criteria

CRITERIA                                                                                 WEIGHTING (POINTS)
Pricing Part I – Total Cost of Modernization and Maintenance
                         Fee                                                                               25
Pricing Part II – Average Hourly Rates                                                   15

                                                                                             Subtotal   35

Total Evaluated Score for Stages 2, and Stage 3                                100

Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

Dates

Publication

2025/11/28 09:43:42 AM EST

Question Acceptance Deadline

2025/12/08 11:00:00 AM EST

Questions are submitted online

Closing Date

2025/12/17 02:00:00 PM EST

Onsite Visit

2025/12/04 10:00:00 AM EST

Contact Information

Aris Medieros

416-979-5000 ext. 554349

bids@torontomu.ca

Bid Security

- Performance Bond

50 %

- Labor and Materials Bond

50 %

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Recommended

Event date

2025/12/04 10:00:00 AM EST

Location

285 Victoria Street, Toronto

Event Note

To gain a better understanding of the existing site conditions and constraints, all Proponents are requested to attend an optional site visit, scheduled for the following date:
Optional Site Visit Date: December 4, 2025, at 10:00 AM (EST)
Optional Site Visit Registration date: On or before December 3, 2025, at 4:00 PM (EST)
To register for Site Visit, please email bids@torontomu.ca by referencing the RFP and including the name and email address of the individual(s) attending.
For clarity, registration is not required to attend the Site Visit; however, it does assist us in our planning.
Please note that the Site Visit is expected to be approximately 1 hour in length.
Site Visit shall be on the University Campus, in downtown Toronto. Please meet us at the lobby of 285 Victoria Building Street, Toronto (VIC Bldg.) in order to sign in with the University's Procurement Representative.
For directions, please see the University’s website

The University reserves the right to make additional Site Visits available to potential Proponents, at the University’s sole discretion. These Site Visits, if offered, shall be communicated via future addendum.

See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Proponents shall submit all required documents on the Euna Solutions (Bonfire) website available at:
https://tmu.bonfirehub.ca/opportunities/100205

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