2026-007-AM - Engineering Design and Prime Consulting Services (POD) Building AHU Replacement

Notice of Intended Procurement
Name of Procuring Entity
Toronto Metropolitan University (the “University”)

Contact Person and Contract Person Coordinates
Aris Medeiros, 1 Dundas St West, 16th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 554349


Procurement Documents
The procurement documents are available at www.merx.com.
  
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.


Description of Procurement
This Request for Proposal (“RFP”) is an invitation to prospective Proponents to submit a Proposal indicating their organization’s capability and resources for engineering design and prime consulting services to replace or refurbish the main HVAC equipment located at the University’s Podium (POD) using the University sustainability initiative targets for renovation projects.
Due to current available funds for this Project of two million, five hundred thousand dollars ($2,500,000) including design, construction, contingency, and escalations, the University has decided to complete the construction of the Project in three (3) phases with the entirety of the $2,500,000 dedicated to Phase 1. Although the University will only be proceeding with construction of Phase 1 of the project at this time, the Successful Proponent shall complete all pre-construction deliverables in accordance with Appendix I as part of Phase 1.  The subsequent phases of the Project are contingent on (1) receipt of sufficient funding; (2) performance of the Successful Proponent as described in Appendix B; and (3) the future business needs of the University. The Deliverables are more fully described in Appendix B – Deliverables.
The University intends to execute the Professional Services Agreement for Prime Consultant Services, attached as Appendix E.

Address and Final Date for Submissions
Submissions must be submitted electronically at  https://tmu.bonfirehub.ca/opportunities/100875  on or before January 30, 2026, 11:00:00 AM

The submissions will not be opened publicly.

Conditions for Participation
The procurement is subject to the following conditions for participation:

Mandatory Submission Requirements

File #1 Proposal Acknowledgement Form   - Pass/Fail

Minimum Passing Score
The Minimum Passing Score for Stage 2: Technical is 42 Points out of 60 Points.
Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):

BPS Procurement Directive
The Canadian Free Trade Agreement, Chapter Five
Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

Contract Details

The term of the Final Agreement is four (4) years, or successful completion of the Project.

At this time, the successful completion of the Project is anticipated to be on or before September 15, 2029.

The University will base its selection of qualified suppliers on the following criteria:

Mandatory Evaluation Criteria

CRITERIA                                                                                  WEIGHTING (POINTS)
File #1 - Proposal Acknowledgement Form                                            Pass/Fail
                                                                                               
Technical Evaluation Criteria

CRITERIA                                                                                  WEIGHTING (POINTS)
File #2 - Company Information                                                               5
File #3 – Relevant Experience                                                                15
File #4 - Project Management Team                                                       15
File #5 - Sub-Consultants                                                                       10
File #6 - Proposed Schedule                                                                  5
File #7 - Social and Sustainable Practices                                               5
                                                                                              Subtotal  60

Financial Evaluation Criteria

CRITERIA                                                                                  WEIGHTING (POINTS)
                                                                                               
Total Evaluate Price                                                                               40
          Subtotal  40

Total Evaluated Score for Stages 1, and 2                                             100



Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.