Notice of Intended Procurement
Name of Procuring Entity
Toronto Metropolitan University (the “University”)
Contact Person and Contract Person Coordinates
Vincenzo Carinci, 1 Dundas St West, 16th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 553772
Procurement Documents
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
Description of Procurement
The University is conducting a Request for Proposal for This Request for Proposal for an enterprise wide performance management Software as a Service (SaaS) platform (“Platform”), which will help plan, consolidate, report, and analyze financial, budgetary, payroll information and preferably enrolment data and into one operational performance platform or system. The aim is to streamline critical processes such as budgeting, forecasting, financial consolidation, and management reporting, while providing timely insights to support better decision-making.
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.
Address and Final Date for Submissions
Submissions must be submitted electronically at https://tmu.bonfirehub.ca/opportunities/99174 on or before November 24, 2025, at 11:00:00 am.
The submissions will not be opened publicly.
Conditions for Participation
The procurement is subject to the following conditions for participation:
Mandatory Submission Requirements
File #1 – Proposal Acknowledgement Form Pass/Fail
File #2 – Information Security Requirements Pass/Fail
File #3 – Compliance and Privacy Requirements Pass/Fail
Minimum Passing Score
Minimum Passing Score for Stage 3 – Qualitative Evaluation Criteria is 42 points out of 60 points.
Minimum Passing Score for Stage 5 – Optional Demonstration Evaluation Criteria is 7 points out of 10 points.
Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):
Broader Public Sector (BPS)
Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
Canadian Free Trade Agreement (CFTA)
Quebec/Ontario
Contract Details
The term of the Final Agreement is five (5) years, plus two optional renewal periods of 1 year each, at the discretion of the University.
The University will base its selection of qualified suppliers on the following criteria:
Criteria Weighting (Points)
Stage 1 - Mandatory Evaluation Criteria:
File #1 – Proposal Acknowledgement Form Pass/Fail
Stage 2 - Mandatory IT Security, Privacy Submission Requirements:
File #2 – Information Security Requirements Pass/Fail
File #3 – Compliance and Privacy Requirements Pass/Fail
Stage 3 – Qualitative Evaluation Criteria
File # 4 - Company Information 2.5
File # 5 – Relevant Experience 10
File # 6 – Project Team 5
File # 7 – Functional Questionnaire 40
File # 8 – Social and Sustainable Practices 2.5
Subtotal 60
Stage 4 – Financial Evaluation Criteria:
File # 9 - Price Form - Table 1 – Platform Pricing 30
Subtotal 30
Stage 5 – Optional Demonstration Evaluation Criteria:
Demonstration 10
Subtotal 10
TOTAL 100 (90 if Stage 5 excluded)
Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
