Basic Information

Reference Number

0000310796

Issuing Organization

Toronto Metropolitan University

Owner Organization

Toronto Metropolitan University

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

2026-016-AM

Title

Event Production Services

Source ID

PU.AC.ON.219949.C18443

Agreement Types

Broader Public Sector (BPS)

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

Quebec/Ontario

Details

Location

Canada, Ontario, Toronto

Delivery Point

Toronto, Ontario

Purchase Type

Duration: 3 years
Option: 2 optional renewals of 1 year each

Description

Notice of Intended Procurement
Name of Procuring Entity
Toronto Metropolitan University (the “University”)

Contact Person and Contract Person Coordinates
Aris Medeiros, 1 Dundas St West, 16th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 554349

Procurement Documents
The procurement documents are available at www.merx.com.

Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.

Description of Procurement
This Request for Proposal (“RFP”) is an invitation to prospective Proponents to submit Proposals indicating their organization’s capability and resources in providing Event Production Services at Toronto Metropolitan University, as further described in Appendix B – DELIVERABLES
The University intends to execute a Professional Services Agreement provided in Appendix E.
Address and Final Date for Submissions
Submissions must be submitted electronically at https://tmu.bonfirehub.ca/opportunities/100957 on or before February 2, 2026, 11:00:00 AM EST

The submissions will not be opened publicly.

Conditions for Participation
The procurement is subject to the following conditions for participation:

Mandatory Submission Requirements

File #1 Proposal Acknowledgement Form   - Pass/Fail

Minimum Passing Score
The Minimum Passing Score for Stage 2: Technical is 49 Points out of 70 Points.
Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):

BPS Procurement Directive
The Canadian Free Trade Agreement, Chapter Five
Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

Contract Details

The term of the Final Agreement is three (3) years, plus two (2) optional renewal periods of one (1) year each, in the discretion of the University.

The University will base its selection of qualified suppliers on the following criteria:

Mandatory Evaluation Criteria

CRITERIA                                                                                  WEIGHTING (POINTS)
File #1 - Proposal Acknowledgement Form                                           Pass/Fail

Technical Evaluation Criteria

CRITERIA                                                                                  WEIGHTING (POINTS)
File #2 - Company Information                                                                    5
File #3 – Relevant Experience 30
File #4 - Project Management Team                                                       30
File #5 - Social and Sustainable Practices                                                   5
                                                                                                Subtotal 70

Financial Evaluation Criteria

CRITERIA                                                                                  WEIGHTING (POINTS)

Total Evaluate Price                                                                                  30
              Subtotal 30

Total Evaluated Score for Stages 1, and 2                                           100

Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

Dates

Publication

2026/01/07 08:00:00 AM EST

Question Acceptance Deadline

2026/01/20 11:00:00 AM EST

Questions are submitted online

Closing Date

2026/02/02 11:00:00 AM EST

Onsite Visit

2026/01/14 10:30:00 AM EST

Contact Information

Aris Medieros

416-979-5000

bids@torontomu.ca

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Recommended

Event date

2026/01/14 10:30:00 AM EST

Location

50 Carlton Street, Toronto, M5B 1J2 (MAC Building)

Event Note

To gain a better understanding of the existing site conditions and constraints, all Proponents are requested to attend an optional site visit, scheduled for the following date:

Optional Site Visit Date: January 14, 2026 at 10:30 AM EST
Site Visit Registration date: On or before January 13, 2026 at 4:00 PM EST

To register for Site Visit, please email bids@torontomu.ca by referencing the RFP and including the name and email address of the individual(s) attending.
For clarity, registration is not required to attend the Site Visit; however, it does assist us in our planning.

Please note that the Site Visit is expected to be approximately 1.5 hours in length.

Site Visit shall be on the University Campus, in downtown Toronto.
Please meet us at the lobby of 50 Carlton Street, Toronto, M5B 1J2 (MAC Building) in order to sign in with the University’s Procurement Representative.

For directions, please see the University’s website.

The University reserves the right to make additional Site Visits available to potential Proponents, at the University’s sole discretion. These Site Visits, if offered, shall be communicated via future addendum.

See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Proponents shall submit all required documents on the Euna Solutions (Bonfire) website available at:

https://tmu.bonfirehub.ca/opportunities/100957

© MERX - All rights reserved. No part of the information on this Web Site may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise without the prior permission of MERX and the Minister of the participating government department (if applicable). MERX, the Minister nor the Contracting Authority will assume responsibility or liability for the accuracy of the information contained in the publication.