Basic Information

Reference Number

0000315415

Issuing Organization

York University

Solicitation Type

RFT - Request for Tender (Formal)

Solicitation Number

T26-134

Title

HCL Domino 36-Month Software Licensing

Source ID

PU.AC.ON.322261.C96965

Agreement Types

Broader Public Sector (BPS)

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, Ontario, Toronto

Description

Address:
York University
Procurement Services
4700 Keele Street
Toronto, Ontario
Canada, M3J 1P3

Description:
York is seeking to engage a qualified Bidder for the HCL Domino software licenses for the term set out in Section 5.5 of this Bid Document.

Bidders shall be in good standing with HCL Domino (“Domino”) and be an authorized Domino business partner/reseller. York reserves the right to verify Bidder’s status with Domino.

This project is to renew the licenses from August 2026-August 2029. The complete 36-Month license renewal cost needs to be paid in the current 2025-26 fiscal year.

York will only consider Proposal submissions received from Proponents who have registered with MERX (www.MERX.com) for this competitive bid. Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.

Tendering Website:
Proponents will find the complete RFP Documents at: https://www.merx.com/

Pricing and Payment Terms are available on the MERX website, respectively.

Procurement Method:
Open tender whereby all interested Proponents may submit a Proposal.

Estimated Quantities:
Available within the RFP Documents.

Submission Details:
Proponents shall submit their Proposal response at: https://yorku.bonfirehub.ca

Submission Deadline:
March 23, 2026 at 3:00:00pm EST.

Public Opening:
Not Applicable.

Conditions for Participation:
Available within the RFP document.
Mandatory Submission Requirements:

References (Section 3.3)
Bid Form (Section 8.0)

Complete submission requirements are provided within the RFP documents.

Scored Submission Requirements:

Authorized HCL Domino Reseller/Business Partner; and
Bid Form.

Complete submission requirements are provided within the RFP documents.

This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement.

Delivery Date:
Immediate Purchase Order and Invoice issuance for the complete 36-month Software Renewal Licensing Term, commencing August 2026.

Duration of Agreement:
This section intentionally removed.

Negotiation:
York reserves the right in its sole discretion to negotiate modifications to any Proposal received without becoming obligated to offer to negotiate with any other Proponent(s).

Supplier Prequalification (if applicable):

Not Applicable.

Responses must be submitted in English.

Proponents should note that information contained within this notice is subject to change. Proponents are encouraged to download the tender document which contain the most current information.

If there is a conflict between the RFP documents and this RFP Notice, the RFP documents will take precedence.
Address:
York University
Procurement Services
4700 Keele Street
Toronto, Ontario
Canada, M3J 1P3

Description:
York is seeking to engage a qualified Bidder for the HCL Domino software licenses for the term set out in Section 5.5 of this Bid Document.

Bidders shall be in good standing with HCL Domino (“Domino”) and be an authorized Domino business partner/reseller. York reserves the right to verify Bidder’s status with Domino.

This project is to renew the licenses from August 2026-August 2029. The complete 36-Month license renewal cost needs to be paid in the current 2025-26 fiscal year.

York will only consider Proposal submissions received from Proponents who have registered with MERX (www.MERX.com) for this competitive bid. Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.

Tendering Website:
Proponents will find the complete RFP Documents at: https://www.merx.com/

Pricing and Payment Terms are available on the MERX website, respectively.

Procurement Method:
Open tender whereby all interested Proponents may submit a Proposal.

Estimated Quantities:
Available within the RFP Documents.

Submission Details:
Proponents shall submit their Proposal response at: https://yorku.bonfirehub.ca

Submission Deadline:
March 23, 2026 at 3:00:00pm EST.

Public Opening:
Not Applicable.

Conditions for Participation:
Available within the RFP document.
Mandatory Submission Requirements:

References (Section 3.3)
Bid Form (Section 8.0)

Authorized HCL Domino Reseller/Business Partner; and
Bid Form.

Dates

Publication

2026/02/24 02:07:46 PM EST

Question Acceptance Deadline

2026/03/16 03:00:00 PM EDT

Questions are submitted online

Yes

Closing Date

2026/03/23 03:00:00 PM EDT

Contact Information

Jason Chernecky

416-736-2100 ext. 22516

jchernec@yorku.ca

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

All Bids and accompanying documents must be uploaded electronically at the appropriate project on:
https://yorku.bonfirehub.ca.
York will NOT accept hardcopy Bids.

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