Basic Information

Reference Number

0000300282

Issuing Organization

York University

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

P26-013

Title

Snow Removal Services

Source ID

PU.AC.ON.322261.C96965

Agreement Types

Broader Public Sector (BPS)

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, Ontario, Toronto

Purchase Type

Term: 2025/11/15 12:00:00 AM EST - 2028/11/14 12:00:00 AM EST
Option: two (2) optional two (2) year extensions

Description

Address:
York University
Procurement Services
4700 Keele Street
Toronto, Ontario
Canada, M3J 1P3

Description:
York’s Grounds, Fleet & Waste Management, Facilities Services, is inviting established Proponents to provide personnel and equipment for snow removal services for large parking lots, and optional component for small lots, laybys, medical spaces, roads, and hand labourers, on Keele Campus located at 4700 Keele Street, Toronto, as well as Glendon Campus located at 2275 Bayview Avenue, Toronto.

York will only consider Bid submissions received from Bidders who have registered with MERX (www.MERX.com) for this competitive bid. Tender submissions from Bidders who have not registered and obtained this Bid Document directly from MERX will be disqualified.

Tendering Website:
Proponents will find the complete RFP Documents at: https://www.merx.com/

Pricing and Payment Terms are available on the MERX website, respectively.

Procurement Method:
Open tender whereby all interested Bidders may submit a Proposal.

Estimated Quantities:
Available within the RFP Documents.

Submission Details:
Proponents shall submit their Tenders response at: https://yorku.bonfirehub.ca

Submission Deadline:
September 8, 2025 at 3:00:00pm EST.

Public Opening:
Not Applicable.
Conditions for Participation:
Available within the RFP document.

Mandatory Submission Requirements:

Executive Summary
Qualifications and Experience
Methodology
Timetable/Work Plan
References
Acknowledgement
Pricing Schedule

Complete submission requirements are provided within the RFP documents.

Scored Submission Requirements:

Mandatory Requirements
Technical Requirements
Financial Evaluation

Complete submission requirements are provided within the RFP documents.

This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement.

Delivery Date
November 15 – April 15

Duration of Agreement:
The initial term of the Agreement shall be for thirty-six (36) months, with two (2) optional twenty-four (24) month extensions.

Additional Options:
Available within the tender document.

Negotiation:
York reserves the right in its sole discretion to negotiate modifications to any Tender received without becoming obligated to offer to negotiate with any other Tender(s).

Supplier Prequalification:

Not Applicable.

Responses must be submitted in English.

Bidders should note that information contained within this notice is subject to change. Bidders are encouraged to download the tender document which contain the most current information.

If there is a conflict between the RFT documents and this RFT Notice, the RFT documents will take precedence.

Dates

Publication

2025/08/12 02:40:48 PM EDT

Question Acceptance Deadline

2025/08/29 03:00:00 PM EDT

Questions are submitted online

Yes

Closing Date

2025/09/08 03:00:00 PM EDT

Job-Walk Visit

2025/08/19 02:00:00 PM EDT

Contact Information

John Chen

416-736-2100 ext. 77561

johnch@yorku.ca

Pre-Bidding Events

Event Type

Job-Walk Visit

Attendance

Recommended

Event date

2025/08/19 02:00:00 PM EDT

Location

Physical Resource Building, Cafeteria, York Keele Campus

Event Note

Physical Resource Building, Cafeteria
10 Rideau Road, York University, Keele Campus
Toronto, ON M3J 1P3
See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

All Proposals and accompanying documents must be uploaded electronically at the appropriate project on https://yorku.bonfirehub.ca.

York will NOT accept hard copy Proposals.

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