Basic Information

Reference Number

0000307606

Issuing Organization

York University

Owner Organization

York University

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

P26-081

Title

Supply of CCTV Camera Equipment

Source ID

PU.AC.ON.322261.C108709

Agreement Types

Broader Public Sector (BPS)

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, Ontario, Toronto

Purchase Type

Duration: 2 years
Option: five (5) optional twelve (12) month extensions

Description

Address:
York University
Strategic Procurement Services
4700 Keele Street
Toronto, Ontario
Canada, M3J 1P3

Description:
York’s Community Safety Department is inviting established Proponents for the supply and delivery of CCTV cameras and related equipment on as-needed basis. Equipment may be ordered in relation to upgrades, new installs or projects, or replacements. Deliveries will be to York’s Keele Campus at 4700 Keele Street, Toronto.

York is actively transitioning away from Hikvision and is in the process of selecting new brand for its CCTV cameras and recording equipment. This RFP will be the vehicle used to select York’s new brand for CCTV equipment to be used moving forward. Transition to the newly selected brand will happen gradually overtime as funding becomes available and/or replacement or new projects are undertaken.

York will only consider Proposal submissions received from Proponents who have registered with MERX (www.MERX.com) for this competitive bid. Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.

Tendering Website:
Proponents will find the complete RFP Documents at: https://www.merx.com/.

Pricing and Payment Terms are available on the MERX website, respectively.

Procurement Method:
Open tender whereby all interested Proponents may submit a Proposal.

Estimated Quantities:
Available within the RFP Documents.

Submission Details:
Proponents shall submit their Proposal response at: https://yorku.bonfirehub.ca.

Submission Deadline:
December 15, 2025 at 3:00:00pm EST.

Public Opening:
Not Applicable.

Conditions for Participation:
Available within the RFP documents.

Mandatory Submission Requirements:

Qualifications and Experience
Methodology
Specifications
Financial Considerations
Acknowledgement

Complete submission requirements are provided within the RFP documents.

Scored Submission Requirements:

Mandatory Requirements
Qualifications and Experience
Methodology
Specifications
Financial Evaluation
Optional Short-Listed Samples and Demonstrations

Complete submission requirements are provided within the RFP documents.

This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement.

Delivery Date:
Deliveries on as-needed basis during the Agreement.

Duration of Agreement:
The initial term of the Agreement shall be for twenty-four (24) months, with five (5) optional twelve (12) month extensions; for a potential Term of eighty-four (84) months.

Additional Options:
Available within the RFP documents.

Negotiation:
York reserves the right in its sole discretion to negotiate modifications to any Proposal received without becoming obligated to offer to negotiate with any other Proponent(s).

Supplier Prequalification (if applicable):
Not Applicable.

Responses must be submitted in English.

Proponents should note that information contained within this notice is subject to change. Proponents are encouraged to download the tender document which contain the most current information.

If there is a conflict between the RFP documents and this RFP Notice, the RFP documents will take precedence.

Dates

Publication

2025/11/18 02:36:09 PM EST

Question Acceptance Deadline

2025/12/04 11:59:00 PM EST

Questions are submitted online

Yes

Closing Date

2025/12/15 03:00:00 PM EST

Contact Information

Daniela Velizarova

vdaniela@yorku.ca

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

All Proposals and accompanying documents must be uploaded electronically at the appropriate project on https://yorku.bonfirehub.ca. York will NOT accept hard copy Proposals.

Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX prior to the Proposal due date and time will be disqualified.

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