Notice of Intended Procurement
Name of Procuring Entity
Toronto Metropolitan University (the “University”)
Contact Person and Contract Person Coordinates
Titus Meisenheimer, 1 Dundas St West, 16th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 554276
Procurement Documents
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
Description of Procurement
The University is conducting a Request for Proposals for three (3) Virtual Dissection Tables, to be delivered and installed at 15 Central Park Drive, Level 03 Rooms SoM-213, Brampton, Ontario, L6T 1B4.
The deliverables include but are not limited to, delivery and installation, warranty and maintenance support services, training and licenses.
The Deliverables are further described in Appendix B.
The University intends to execute a Master Services Agreement for this purchase and the Maintenance Services & Licenses, provided in Appendix E.
Please note:
The School of Medicine site is currently under construction, MARANT Construction Limited (“MARANT”) is the Construction Manager and Constructor for the site. Therefore, the Successful Proponent shall abide by any health and safety requirements that MARANT has in place whenever they are at the site.
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.
Address and Final Date for Submissions
Submissions must be submitted electronically at https://tmu.bonfirehub.ca/opportunities/93358 on or before June 9, 2025, 11:00:00 AM EDT.
The submissions will not be opened publicly.
Conditions for Participation
The procurement is subject to the following conditions for participation:
Mandatory Submission Requirements
File #1 Proposal Acknowledgement Form - Pass/Fail
File #2 Networking & Security Requirements - Pass/Fail
File #3 Privacy Requirements - Pass/Fail
Minimum Passing Score
The Minimum Passing Score for Stage 2 - Technical Evaluation is 49 out of 70 Points.
Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):
BPS Procurement Directive
The Canadian Free Trade Agreement, Chapter Five
The Comprehensive Economic and Trade Agreement, Chapter 19
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9
Contract Details
The term of the Final Agreement is five (5) years, plus five (5) optional renewal periods of one (1) year each, at the University’s discretion.
The University will base its selection of qualified suppliers on the following criteria:
Stage 1 - Mandatory Evaluation Criteria
CRITERIA WEIGHTING (POINTS)
File #1 - Proposal Acknowledgement Form Pass/Fail
File #2 – Networking & Security Requirements Pass/Fail
File #3 – Privacy Requirements Pass/Fail
Stage 2 - Technical Evaluation Criteria
CRITERIA WEIGHTING (POINTS)
File #5 – Company Information & Experience 5
File #6 – Virtual Dissection Table Requirements 40
File #7 – Warranty / Support and Maintenance 10
File #8 – Delivery and Installation Schedule 5
File #9 – Ethical Purchasing 5
File #10 – Social and Sustainable Practices 5
Subtotal 70
Stage 3 - Financial Evaluation Criteria
CRITERIA WEIGHTING (POINTS)
Pricing Part I – Total Evaluated Management Fee 25
Pricing Part II – Total Evaluated Agreement Price for Services 5
Subtotal 30
Total Evaluated Score for Stages 1, 2, and 3 100
Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
