Notice of Intended Procurement
Name of Procuring Entity
Toronto Metropolitan University (the “University”)
Contact Person and Contract Person Coordinates
Susie Temou, 1 Dundas St West, 16th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 553427
Procurement Documents
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
Description of Procurement
The University is conducting a Request for Proposal is for prospective Proponents to submit Proposals indicating their organization’s capability to provide strategic counsel and guidance on media relations, outreach, and to support knowledge mobilization for key projects, reports and events for Toronto Metropolitan University’s Diversity Institute, as further described in Appendix B - Deliverables. The University intends to execute a Professional Services Agreement provided in Appendix E
The procurement is not anticipated to involve negotiation. An electronic auction is not anticipated.
Address and Final Date for Submissions
Submissions must be submitted electronically at: https://tmu.bonfirehub.ca/opportunities/98044 on or before October 31, 2025, at 11:00:00 am.
The submissions will not be opened publicly.
Conditions for Participation
The procurement is subject to the following conditions for participation:
Mandatory Submission Requirements
File #1 – Proposal Acknowledgement Form Pass/Fail
Minimum Passing Score for stage 2 is 56 out of 70 points.
The University will base its selection of qualified suppliers on the following criteria:
Criteria Weighting (Points)
Stage 1 - Mandatory Evaluation Criteria:
File #1 – Proposal Acknowledgement Form Pass/Fail
Stage 2 – Technical Evaluation Criteria
File #2 - Company Information 10
File #3 - Relevant Experience 20
File #4 - Project Management Team 10
File #5 – Understanding the Services 15
File #6 – Project Plan 10
File #7 - Social and Sustainable Practices 5
Subtotal 70
Stage 3 – Price Evaluation Criteria:
Pricing Part I – Hourly Rate (Client Relationship Manager/ Executive Lead) 7.5
Pricing Part I - Hourly Rate (Project Manager) 7.5
Pricing Part I - Hourly Rate (Media Relations Lead or Communications Strategist) 7.5
Pricing Part I - Hourly Rate (Senior Account Manager or Account Coordinator) 7.5
Subtotal 30
TOTAL 100
Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):
Broader Public Sector (BPS)
Canadian Free Trade Agreement (CFTA)
Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
Quebec/Ontario
Contract Details
The term of the Final Agreement is 3 years, plus two optional renewal periods of 1 year each, in the discretion of the University.
Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
