Notice of Intended Procurement
Name of Procuring Entity
Ryerson University (the “University”)
Contact Person and Contract Person Coordinates
Tim Sage, 1 Dundas St West, 09th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 7243
Procurement Documents
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
Description of Procurement
The University is conducting a Request for Proposal (RFP) for Prime Consultant (Architect) Service- Student Wellbeing Centre- 137 Bond Street.
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.
Address and Final Date for Submissions
Submissions must be submitted electronically at https://ryerson.bonfirehub.ca/opportunities/33983 on or before August 31, 2020, at 11:00:00 AM EDT.
The submissions will not be opened publicly.
Conditions for Participation
The procurement is subject to the following conditions for participation:
Insurance Requirements
(a) General liability insurance in the amount of not less than five million dollars ($5,000,000.00) for any one occurrence for bodily injury, property damage including loss of use, or death. Such insurance shall, at a minimum, include coverage of broad form property damage, contractual liability, completed operations and product liability and such other types of insurance as would be carried by a prudent person performing such services and as Ryerson, may from time to time, require. Such policy shall include Ryerson as an additional insured, include a cross liability/severability of interests clause, and include a waiver of subrogation rights which the Prime Consultant’s insurer may have against Ryerson;
(b) Standard automobile liability insurance covering vehicles owned by the Prime Consultant and non-owned vehicles with limits of not less than two million dollars ($2,000,000.00);
(c) Valuable papers and media coverage insurance to cover the loss or damage to the full replacement value of drawings, reports, data, plans and specifications and other materials collected, prepared or developed under this Agreement in an amount of no less than two hundred fifty thousand dollars ($250,000.00);
(d) Professional liability insurance to cover against any and all Claims made for wilful misconduct (or intentional acts), or errors or omissions of, or negligent acts, attributable to, or relating to the performance of the Prime Consultant's Services under this Agreement, with limits of not less than five million dollars ($5,000,000.00) per claim and a deductible not to exceed $25,000.00. Such policy shall not exclude prior acts relating to the Prime Consultant's Services under this Agreement. Such insurance shall be maintained from the inception of this Agreement until two (2) years following the earlier of the termination of this Agreement or completion of the Prime Consultant’s Services. The Prime Consultant agrees to advise Ryerson by written declaration of any and all Claims pending against such insurance prior to commencement of the Services and on a monthly basis thereafter as a condition of payment; and
(e) Workplace Safety and Insurance Board of Ontario (“WSIB”) coverage or employers liability insurance in the amount of not less than two million dollars ($2,000,000.00) and if requested, the Prime Consultant shall submit its WSIB account number together with a letter from the appropriate WSIB department (indicating that there are no outstanding fees, fines, Claims or debts to the Prime Consultant’s WSIB account) to Ryerson prior to commencement of the services.
Stage 1- Mandatory Submission Requirements
CRITERIA WEIGHTING (POINTS)
File #1 – Proposal Acknowledgement Form Pass/Fail
Stage 2- Evaluated Submission Requirements
CRITERIA WEIGHTING (POINTS)
Company Information 5
Relevant Experience 10
Project Management Team 10
Sub-Consultants 15
Understanding the Assignment, Approach and Methodology 15
Schedule Control 10
Scope Control 10
Budget Control 10
Quality Assurance Plan 10
Social Policy Programs 5
Subtotal 100
Stage 3- Proponent Presentations
CRITERIA WEIGHTING (POINTS)
Refer to the RFP document for details of the presentation 50
Subtotal 50
Stage 4- Financial/Pricing Submission Requirements
CRITERIA WEIGHTING (POINTS)
Pricing Part I- Fixed Fee- Phase 1 25
Pricing Part II – Fixed Fee- Phase 2 25
Subtotal 50
Total Evaluated Score 200
Minimum Passing Scores
The Minimum Passing Score is 75% or 78.5 out of 105 points for Stage 2- Technical Evaluate Criteria.
The Minimum Passing Score if 75% or 37.5 out of 50 points for Stage 3- Proponent Presentations.
Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):
The Canadian Free Trade Agreement, Chapter Five
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9
Contract Details
The term of the agreement is two (2) years or upon successful completion.
Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
