2018-022-RD - RFP for Doors, Locks, Hardware and Mechanisms for the Campus

Address:
Ryerson University
Purchasing Services
350 Victoria Street
Toronto, Ontario
Canada, M5B 2K3
 
Description:
This Request for Proposal (“RFP”) is an invitation to prospective Proponents for submissions indicating their organizations capability and costs under the below categories.
 
For clarity, the RFP will be comprised of two (2) Categories;

• Category 1: Services (Provide a full service to install and repair doors, locks, hardware and mechanisms required for the Ryerson Campus.)
• Category 2: Goods (Supply and deliver doors, locks, hardware and Mechanisms required for the Ryerson campus.)

• Ryerson as  an additional named insured with respect to liability arising in the course of performance of the Supplier’s obligations under, or otherwise in connection with, the Agreement
• Contractual liability coverage
• cross-liability and severability of interests clause
• employers liability coverage (or compliance with the paragraph below entitled “Proof of W.S.I.A. Coverage” is required)
• an obligation on the Supplier’s insurer to provide 30 day written notice of cancellation, termination or material change to Ryerson
• tenants legal liability coverage (if applicable and with suitable sub-limits)
• non-owned automobile coverage with blanket contractual coverage for hired automobiles

1. Each Proponent shall complete, sign and submit a Proposal Acknowledgement Form (Appendix C).  The Proposal Acknowledgement Form forms part of the Proposal.

1. Provide a company/entity profile including but not limited to: company/entity history, description of services provided (including project work), number of years in business, number of employees, company organizational chart, number of location, list of current customer base, a list of certifications, licenses, affiliations, accreditations, associations that are relevant to the Deliverables.
    

1. Provide a description of the Proponent’s experience and qualifications that are relevant to the Deliverables. Include similar services performed with the last five (5) years.
    
2. Provide all applicable manufacture certificates.

1. Provide a description of how the Proponent will provide the Deliverables to Ryerson with reference to previous work. 

1. Proposed Management Team that will lead, direct, manage and supervise the services at Ryerson including:
   1. General Manager
   2. Site Supervisors
   3. Account Representative

1. Resumes of all proposed Project Management Team members.  Resumes are to outline the overall responsibility assigned to the individual for the services at Ryerson and provide information on the background and work experience of the proposed individual, including any applicable training, licensing or certification(s).

1. Provide a detailed description of the Proponent’s quality assurance program, which will be implemented at Ryerson.
    
   Proponents are asked to outline in detail how they will meet the requirements outlined in ‘’Appendix B: Deliverables – (B) Services, (D) Service Process Map and (G) Service Levels’’. Proponents are asked to pay particular attention to outlining how they will ensure they meet the requirement to provide 24 (hours)/ 7 (days/week)/ 365 (days/year) availability as required by Ryerson and how they will ensure they meet the service delivery requirements. 

1. Proponents are advised to consult the Draft Agreement for Warranty expectations. Provide a description of the warranties provided by the Proponent for the Deliverables and the ability of the Proponent to meet the warranty requirements set out in Appendix B: Deliverables – (E) Warranties’’ and the Draft Agreement.

1. Proponents should demonstrate their commitment to sustainable work practices, for example:

• Copies of any relevant certifications;
• Demonstrate their reduction in waste and reuse of construction materials; and
• Use of sustainable materials.
• Returning all hardware removed, repaired or replaced during installations and all new hardware remained to Ryerson University

1. Provide a detailed description of the Proponent’s support for social Policy Programs such as:

• Diverse suppliers are businesses that are more than 50% owned by members of equity-seeking communities, such as Aboriginal Peoples, racialized people, people with disabilities, newcomers, women and LGBTQ2S people. Diverse suppliers can also be social purpose enterprises that have a social mission and employ people experiencing economic disadvantage.
• Workforce development is the use of targeted training and employment strategies to provide people in poverty with pathways to sustainable employment. Strategies include, but are not limited to, customized recruitment, work-based learning, and apprenticeships.

1. Provide a completed Price Form and Price Table as set out in Appendix F – Category 1: Services Price Form and Price Table.

1. Provide a completed Price Form and Price Table as set out in Appendix F – Price Form and Price Table.

• Chapter 5 of the Canadian Free Trade Agreement
• Chapter 9 of the Ontario-Quebec Trade and Cooperation Agreement