2023-006-AW - Toronto Metropolitan University (TMU) School of Medicine Design Team Services

Notice of Intended Procurement
Name of Procuring Entity
Toronto Metropolitan University (the “University”)

Contact Person and Contract Person Coordinates
Amanda Wood, 1 Dundas St West, 09th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 556981


Procurement Documents
The procurement documents are available at www.merx.com.
  
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.


Description of Procurement
The University is conducting a Request for Proposals for prime consulting, design and planning services for the University’s new School of Medicine, to be located in the City of Brampton. The work will be performed in the following three (3) phases:
Phase One: Site Master Plan, Program Validation, Concept Design and Municipal Approvals;
Phase Two: Detailed Design reflecting sequencing strategy and modifications for Site Plan Application; and
Phase Three:  Construction, Commissioning and Warranty Period.
As the details for the strategy for design and construction are not yet determined at the time of the issuance of this RFP, the Successful Proponent’s role in the Project following Phase One may change depending on the method of contract or development decided upon by the University. The evolution of the Project may result in changes to the Successful Proponent’s Work, including but not limited to, the approach of the design assignment, the nature and/or quantity of the Deliverables, the form of the Final Agreement and/or the associated fees. 
The deliverables and phases of work are more fully described in Appendix B – Scope of Work.
The University intends to execute the Professional Services Agreement for Prime Consultants attached as Appendix E.

The procurement is anticipated to involve negotiation.  An electronic auction is not anticipated. 


Address and Final Date for Submissions
Submissions must be submitted electronically at https://ryerson.bonfirehub.ca/opportunities/62192   on or before March 9, 2023, 11:00:00 AM EST.

The submissions will not be opened publicly.

Conditions for Participation
The procurement is subject to the following conditions for participation:

Mandatory Submission Requirements

File #1 Proposal Acknowledgement Form   - Pass/Fail


Minimum Passing Score
The Minimum Passing Score for Stage 2: Technical is 70% or 52.5 out of 75 Points.
The Minimum Passing Score for Stage 4: Interview is 50%, or 50 out of 100 Points.


Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):

BPS Procurement Directive
The Canadian Free Trade Agreement, Chapter Five
The Comprehensive Economic and Trade Agreement, Chapter 19
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

Contract Details
The term of the Final Agreement is the completion of the project.
The occupancy of the site is expected to be on or before mid-June 2025, with additional work continuing until August 2026 (substantial performance at mid-June 2026)

The University will base its selection of qualified suppliers on the following criteria:

Mandatory Evaluation Criteria

CRITERIA                                                                                                  WEIGHTING (POINTS)
Proposal Acknowledgement Form                                                                           Pass/Fail


Technical Evaluation Criteria

CRITERIA                                                                                                  WEIGHTING (POINTS)
File #2 – Company Information                                                                                     5
File #3 – Relevant Experience                                                                                       15
File #4 – Project Team & Management                                                                         10
File #5 – Sub-Consultants for Phase One                                                                     10
File #6 – Understanding the Assignment, Approach and Methodology                         15
File #7 – Schedule Control                                                                                            15
File #8 –Social and Sustainable Practices                                                                     5

                                                                                                                   Subtotal                   75


Financial Evaluation Criteria

CRITERIA                                                                                                  WEIGHTING (POINTS)
Pricing Part I: Maximum Fixed Fee for Phase One work                                               N/A
Pricing Part II: Percentage of Construction Budget for Phase Two                               12.5
Pricing Part III: Percentage of Construction Budget for Phase Three                           12.5
Pricing Part IV: Separate Prices                                                                                     N/A
              Subtotal     25

Total Evaluated Score for Stages 1, 2, and 3                                                         100

The Total Evaluation Score for Stages 2 & 3 will not carry forward to Stage 4 - Interview.  For complete clarity, Stage 4 - Interview will be a standalone evaluated stage and each selected Proponent will be assigned an Interview Score by the Evaluation Committee.
It is the University’s intention to invite the top two (2) scoring Proponents following the evaluation of the Technical Evaluation Criteria in Stage 2 and Financial Evaluation Criteria in Stage 3 to Stage 4.  However, the University reserves the right, in its sole discretion, to invite additional Proponents to advance to the Interview in Stage 4 of the evaluation based on the next highest rated criteria scores following the original top two (2) scoring Proponents.  For clarity, the University may elect to invite the third (3rd), forth (4th) highest scoring Proponent to the Interview Stage and then the fifth (5th) highest scoring Proponent to the Interview Stage, and so on, provided all such additional Proponents invited to the Interview Stage have scored at or above the minimum threshold(s) of the Technical Evaluation Criteria Stage.

Interview Evaluation Criteria

CRITERIA                                                                                                  WEIGHTING (POINTS)
Interview Score                                                                                                            100
              Subtotal     100


Total Evaluated Score for Stage 4                                                                          100




Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.