Notice of Intended Procurement
Name of Procuring Entity
Toronto Metropolitan University (the “University”)
Contact Person and Contract Person Coordinates
Susie Temou, 1 Dundas St West, 09th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 553427
Procurement Documents
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
Description of Procurement
The University is conducting a Request for Standing Arrangement for Arbor Services
The procurement is not anticipated to involve negotiation. An electronic auction is not anticipated.
Address and Final Date for Submissions
Submissions must be submitted electronically at https://tmu.bonfirehub.ca on or before February 29, 2024, at 11:00:00 am.
The submissions will not be opened publicly.
Conditions for Participation
The procurement is subject to the following conditions for participation:
Insurance Requirements
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- Insurance
- commercial general liability insurance on an occurrence basis for third party bodily injury, personal injury and property damage, to an inclusive limit of not less than $5,000,000.00 per occurrence and including products and completed operations liability The policy shall include the following:
- The University as an additional insured with respect to liability arising in the course of performance of the Supplier’s obligations under, or otherwise in connection with, the Agreement;
- Contractual liability coverage;
- cross-liability and severability of interests clause;
- employers liability coverage (or compliance with the paragraph below entitled “Proof of W.S.I.A. Coverage” is required);
- 30 day written notice of cancellation, termination or material change;
- tenants legal liability coverage (if applicable);
- non-owned automobile coverage with blanket contractual coverage for hired automobiles.
- Professional liability insurance for an amount of not less than two million dollars ($2,000,000.00) per occurrence, at the University’s request, if the University advises that such coverage is required for a specific SOW awarded to the Supplier. This insurance policy is required to be maintained while the Supplier is providing the Deliverables under the SOW and for a period of twenty-four (24) months after the completion of the Deliverables under the SOW.
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- WSIB Coverage
- A clearance certificate from the Ontario Workplace Safety Insurance Board, or if the Successful Proponent is not subject to the Workplace Safety and Insurance Act (Ontario), evidence of employers’ liability coverage.
Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):
Broader Public Sector (BPS)
Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
Canadian Free Trade Agreement (CFTA)
Quebec/Ontario
Contract Details
The term for the Standing Arrangement is three (3) years.
Prequalification
The University intends to select up to five (5) qualified suppliers for the purposes of establishing a Vendor of Record (“VOR”) list. The period of validity of the VOR is three (3) years.
The University intends to prequalify suppliers for the purposes of establishing a Vendor of Record (“VOR”) list. The period of validity of the VOR is for three (3) years. Future requests for supplier qualification with respect to the VOR will be published on an annual basis.
The University will base its selection of qualified suppliers on the following criteria:
STAGE 1 - MANDATORY EVALUATION CRITERIA:
CRITERIA WEIGHTING (POINTS)
File #1 – Proposal Acknowledgement Form Pass/Fail
File #2 – Arbor Authorized Reseller Letter Pass/Fail
STAGE 2 - TECHNICAL EVALUATION CRITERIA:
CRITERIA WEIGHTING (POINTS)
File #3 – Company Information 40
File #4 – Relevant Experience 50
File #5 – Social Policy Programs 10
Subtotal 100
Total Evaluated Score 100
Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
Suppliers should also note that only suppliers prequalified will receive further notices of procurement related to the subsequent procurement process.
