Notice of Intended Procurement
Name of Procuring Entity
Ryerson University (the “University”)
Contact Person and Contract Person Coordinates
Amanda Wood
350 Victoria Street
Toronto, Ontario
M5B 2K3
bids@ryerson.ca
Procurement Documents
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
Description of Procurement
The University is conducting a Request for Supplier Qualifications (RFSQ) to prequalify four (4) suppliers to supply and install furniture/furnishing space requirements (“Products”) and related services (“Services”) to Ryerson.
Proposals will be accepted from Proponents who are Original Equipment Manufacturer (“OEM”) Authorized Dealers. This includes, but is not limited to, Authorized Dealers and Proponents who are OEMs that do not have/use Authorized Dealers.
The pre-qualified Successful Proponents shall be eligible to respond to subsequent Statements of Work (SOWs) for upcoming projects, as outlined in the VOR Agreement attached as Appendix B to the RFSQ.
Deliverables are more fully described in Section 2 – Deliverables of the RFSQ document.
The procurement may involve negotiation.
An electronic auction is not anticipated.
This VOR is a non-exclusive VOR and Ryerson reserves the right, at its sole discretion, to contract with other parties for the same or similar Deliverables as those provided by the Successful Proponents. This RFSQ does not commit to any volume or number of future projects.
Address and Final Date for Submissions
Submissions must be submitted electronically at https://ryerson.bonfirehub.ca/opportunities/46943
on or before November 30, 2021 at 11:00:00 AM (EST local time).
The submissions will not be opened publicly.
Conditions for Participation
The procurement is subject to the following conditions for participation:
Stage 1 – Mandatory Requirements
A review of all received Proposals will be completed by the Ryerson Contact to determine compliance with all of the mandatory requirements listed above. Proposals that do not comply with all the mandatory requirements may be subject to disqualification and not evaluated.
Evaluation Criteria Weighting/Points
File #1 - Proposal Acknowledgement Form Pass/Fail
File #2 - Authorized Dealer Status Pass/Fail
Minimum Passing score for Stage 2 – Qualitative Evaluation – 70% out of 70 Total Points or 49 Points.
Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):
BPS Procurement Directive (BPS)
The Canadian Free Trade Agreement, Chapter Five
The Comprehensive Economic and Trade Agreement, Chapter 19
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9
Contract Details
Ryerson intends to execute a VOR Agreement attached as Appendix B to the RFSQ that has a three (3) year term.
Prequalification
The University intends to select up to four (4) qualified suppliers for the purposes of establishing a Vendor of Record (“VOR”) list. The period of validity of the VOR is three (3) years.
The University will base its selection of qualified suppliers on the following criteria:
Stage 2 – Qualitative Evaluation:
Evaluation Criteria Weighting/Points
File #3 - Company Information 5
File #4 – Proponent Team Members and Service Offering 15
File #5 – Relevant Experience 10
File #6 - Sustainability Practices 5
File #7 – Social Responsibility 5
File #8 – Support and Maintenance 20
File #9 – Lifecycle/Disposal 10
Subtotal 70
Proponents must meet the minimum passing score for Stage 2 - Qualitative Evaluation identified in the table above to advance in the evaluation process. Failure to achieve a minimum passing score may prevent a Proponent from being eligible to be considered for the applicable next stage
Proposals that have passed Stage 1 and Stage 2 of the evaluation process may proceed to Stage 3. The number of top ranked Proponents invited to Stage 3 is described in Section 4.3 of the RFSQ. The evaluation committee shall score the interviews based on the criteria provided to Proponents invited to participate in this stage of the procurement. Ryerson shall provide the invited Proponent(s) at least five (5) calendar days notice prior to the interview date.
Stage 3 – Interview:
Evaluation Criteria Weighting/Points
Interview Criteria & Presentation 30
Subtotal 30
Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
Suppliers should also note that only suppliers prequalified will receive further notices of procurement related to the subsequent procurement process.
