Information de base

Numéro de référence

0000202015

Organisation émettrice

York University

Type d’appel d’offres

DDP - Demande de proposition (Formel)

Numéro d’appel d’offres

22-045

Titre

Athlete Registration and Management SaaS

Code d’identité d’origine

PU.AC.ON.322261.C75367

Type d’accord

Accord de libre-échange canadien (ALÉC)

Détails

Emplacement

Canada, Ontario, Toronto

Type d’achat

Durée: 1 an
Option: plus four (4) optional twelve (12) month renewals

Description

Address:
York University
Procurement Services
4700 Keele Street
Toronto, Ontario
Canada, M3J 1P3

Description:
Background & Context
York University is seeking proposals for a Student-Athlete Management System to improve the overall student-athlete registration process at the beginning of every varsity athletic season.
There are multiple third-party sources that are utilized in the registration of York University student-athletes. York University in interested in a platform that can collect first-person information, as well as aggregate reports from a variety of third-party sources.
Objectives
The objective for the Scope of Work is to implement a student-athlete management solution that streamlines the work process for administration and provides a user-friendly registration experience for student-athletes. The preference is for a commercial-off-the-shelf cloud-based solution.

York’s preference is to award one (1) qualified and experienced Proponent for the Work outlined in this RFP.

York will only consider Proposal submissions received from Proponents who have registered with MERX (www.MERX.com) for this competitive bid. Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.

Tendering Website:
Proponents will find the complete RFP Documents at: https://www.merx.com/

Pricing and Payment Terms are available on the MERX website, respectively.

Procurement Method:
Open tender whereby all interested Proponents may submit a Proposal.

Estimated Quantities:
Available within the RFP Documents.

Submission Details:
Proponents shall submit their Proposal response at: https://yorku.bonfirehub.ca

Submission Deadline:
June 25, 2021 at 3:00:00pm EST.

Public Opening:
Not Applicable.

Conditions for Participation:
Available within the RFP document.
Mandatory Submission Requirements:

Executive Summary and Qualifications (Sections 4.1 and 4.2)(File type: .pdf) – Required
Methodology & Timetable/Work Plan (Sections 4.3 and 4.4)(File type: .pdf) – Required
References (Section 4.6) (File type: .pdf) – Required
Acknowledgement (Section 4.9 and Section 9.0) (File type: .pdf) - Required
Financial Considerations (Section 4.5) (File type: .pdf) – Required
Pricing Schedule (Section 10.0) (File type: .pdf) – Required
Alternative Proposals and Joint Proposals (Section 4.10 and 4.11)(File type: .pdf) – Optional

Complete submission requirements are provided within the RFP documents.

Scored Submission Requirements:

Qualifications and Experience
Platform & Infrastructure of the Solution
Features & Requirements of the Solution
Product Support and Customer Service
Timetable / Workplan
Financial Evaluation; and
Short-Listed Demo Presentation.

Complete submission requirements are provided within the RFP documents.

This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement.

Delivery Date:
The Selected Proponent shall have QA approved ready for Production Pilot for September 1, 2021.
Duration of Agreement:
The initial term of the Agreement shall be for twelve (12) months from the date of an award, with four (4) optional twelve (12) month extensions, at York’s sole discretion. All prices shall be net, firm and not negotiable for the Term of the Agreement. Should York choose to exercise its option to extend subsequent to the initial term, any extension to the Agreement shall be upon the same terms and conditions and price.
Negotiation:
Following evaluation of all Proposals, it is York’s intention to enter into negotiations with the Proponent who offers the best overall value to York. During such negotiations, the scope of the Work may be refined, responsibilities will be delineated, implementation issues will be clarified and the final terms and conditions of any Agreement will be determined.
York reserves the right in its sole discretion to negotiate modifications to any Proposal received without becoming obligated to offer to negotiate with any other Proponent(s).
If negotiations with the Selected Proponent are unsuccessful, York reserves the further right in its sole discretion to enter into negotiations with any other Proponent(s).

Supplier Prequalification (if applicable):

Not Applicable.

Responses must be submitted in English.

Proponents should note that information contained within this notice is subject to change. Proponents are encouraged to download the tender document which contain the most current information.

If there is a conflict between the RFP documents and this RFP Notice, the RFP documents will take precedence.

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Dates

Publication

2021-06-10 16h28:17 HAE

Questions sont soumises en ligne

Non

Date de fermeture

2021-06-25 15h00:00 HAE

Information du contact

Jason Chernecky

416-736-2100 ext. 22516

jchernec@yorku.ca

Préférences, directives ou exigences de l’acheteur

Exigences générales

- Assurances requises

Processus de soumission

Type de soumission

Soumission physique

Directives additionelles d’appel d’offres

All Proposals and accompanying documents must be uploaded electronically at the appropriate project on https://yorku.bonfirehub.ca. York will NOT accept hard copy Proposals.

York will only consider Proposal submissions received from Proponents who have registered with MERX and have obtained the Bid Document directly from MERX (www.MERX.com) for this competitive bid. Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.

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