Address:
York University
Procurement Services
4700 Keele Street
Toronto, Ontario
Canada, M3J 1P3
Description:
Schulich Executive Education requires a consulting / solutions provider to perform iMIS customization, Salesforce and Wordpress related integration, development and maintenance. The consulting partner must be a current ASI Partner Program Certified ‘iMIS Consultant’ or ‘iMIS Solutions Provider’.
Schulich ExecEd has two (2) objectives:
Immediate Projects
The Work would include the following upcoming projects anticipated to be completed within the first year:
iMIS Upgrade to Cloud
The iMIS system has undergone many improvements since we upgraded years back. System modules are now more powerful and better integrated due to development on ASI’s part to better provide business solutions to other companies. Many of these benefits are also ones Schulich ExecEd is looking for. The Vendor will be conducting a fit/gap analysis, perform the upgrade and customizing the system to fit Schulich ExecEd’s needs
Web Development
Schulich ExecEd is developing an online learning guide that would be heavily reliant on client input into forms and logic surrounding the forms to output information. Vendor would be in charge of logic and the look/feel of the form so that is achieves its purpose.
System Integration / Salesforce
Support for the sales team to pull relevant iMIS information into the Salesforce Database to provide more in-depth customer profiling and sales targeting
‘As requested as needed’ Professional Services for the Term of the Agreement
The Selected Proponent will be required to maintain their good standing in the ASI Partner Program for the Term of the Agreement and will provide ‘as requested as needed’ professional services for:
On-going Maintenance
The Selected Proponent will be required to maintain their good standing in the ASI Partner Program and will for the Term of the Agreement provide ‘as requested as needed’ professional services for issues that arise from customizations and development work previously done; Schulich ExecEd requires the consulting partner to have the ability to support any development they have done for Schulich ExecEd including trouble shooting and fixing. This is often short notice work.
Other iMIS Projects
Other iMIS Projects that may be contemplated during the Term of the Agreement.
York’s preference is to award one (1) qualified and experienced Proponent for the Work outlined in this RFP.
York will only consider Proposal submissions received from Proponents who have registered with MERX (www.MERX.com) for this competitive bid. Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.
Tendering Website:
Proponents will find the complete RFP Documents at: https://www.merx.com/
Pricing and Payment Terms are available on the MERX website, respectively.
Procurement Method:
Open tender whereby all interested Proponents may submit a Proposal.
Estimated Quantities:
Available within the RFP Documents.
Submission Details:
Proponents shall submit their Proposal response at: https://yorku.bonfirehub.ca
Submission Deadline:
June 14, 2023 at 3:00:00pm EST.
Public Opening:
Not Applicable.
Conditions for Participation:
Available within the RFP document.
Mandatory Submission Requirements:
- Proponent Executive Summary (Section 4.1) (File type: .pdf) – Required
- Qualifications (Section 4.2) (File type: .pdf) – Required
- Methodology (Section 4.4)(File type: .pdf) – Required
- References (Section 4.7) (File type: .pdf) – Required
- Financial Considerations (Section 4.6) (File type:.pdf) - Required
- Schedule A – Price Schedule (Section 10.0) (File Type: .xlxs) - Required
- Acknowledgement (Section 9.0) (File type: .pdf) – Required
Complete submission requirements are provided within the RFP documents.
Scored Submission Requirements:
- Proponent Qualification and Experience;
- Candidate / Project Team Qualifications and Experience;
- Methodology;
- Financial Evaluation; and
- Short-listed interview.
Complete submission requirements are provided within the RFP documents.
This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement.
Delivery Date:
The Selected Proponent will have an anticipated start date for the immediate SOW of July 1, 2023.
Duration of Agreement:
The initial term of the Agreement shall begin from the date of award for twelve (12) months, with four (4) optional twelve (12) month extensions at York’s sole discretion. All prices shall be net, firm and not negotiable for the initial term and any optional extensions. Should York choose to exercise its option to extend subsequent to the initial term, any extension to the Agreement shall be upon the same terms and conditions
Negotiation:
Following evaluation of all Proposals, it is York’s intention to enter into negotiations with the leading Proponents who offers the best overall value to York. York’s intention is to establish a roster of Proponent’s based respectively on the highest to lowest best overall value scores. York reserves the full and sole right to determine how many Proponent’s are included in the roster list.
York reserves the right in its sole discretion to negotiate modifications to any Proposal received without becoming obligated to offer to negotiate with any other Proponent(s).
Supplier Prequalification (if applicable):
Not Applicable.
Responses must be submitted in English.
Proponents should note that information contained within this notice is subject to change. Proponents are encouraged to download the tender document which contain the most current information.
If there is a conflict between the RFP documents and this RFP Notice, the RFP documents will take precedence.
