MANITOBA REFERENCE NUMBER: MB-MBPB-AAS-00513
ISSUING DEPARTMENT: Procurement Services Branch
DATE ISSUED: 10/08/2020
ISSUED BY: Shane Anderson
TELEPHONE: 204 945-6347
THE FOLLOWING IS A REQUEST FOR A ONE (1) YEAR CONTRACT, WITH AN
ADDITIONAL TWO (2), ONE (1) YEAR OPTIONS TO RENEW AT MANITOBA'S
DISCRETION FOR THE SUPPLY OF OEM CUMMINS ENGINE PARTS FOR VEHICLE
EQUIPMENT AND MANAGEMENT AGENCY (VEMA)
****This Procurement is subject to the Canadian Free Trade Agreement
(CFTA).
NOTE:
Departmental Contact:
Shane Anderson, Procurement Officer
phone (204) 945-6361
email: bids@gov.mb.ca
Please contact the individual noted above if additional information
or clarification is required on the following items.
ASSOCIATED COMPONENTS:
The Request for Quotation documents are now "free-of-charge" and can be
downloaded from MERX. The official MERX document will be considered a
valid bid. Printed abstracts from the MERX website will not be accepted
and rejected. To obtain the official RFQ document please follow the
"Associated Components: Preview/Order" link at the top of this page.
GENERAL TERMS & CONDITIONS:
Bidders must "login" to MERX to access the General Terms & Conditions
which apply to this RFQ, in addition to those shown below. After
"login" follow the links: Information -> Government Publications ->
Manitoba Terms and Conditions -> Request for Quotation.
Vendor's e-mail address: (if available) ____________________
Quantity clarification - quantity listed contains 2 or 3 decimals
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 30/08/2021
300,000.00 Dollar GSIN: N2800MATERIAL: 48565
OEM PARTS, FOR THE PURCHASE OF UNSPECIFIED ORIGINAL EQUIPMENT REPAIR
PARTS FOR CUMMINS GRADER ENGINES
BIDDER TO STATE DISCOUNT OFF OF CUMMINS ENGINE LIST PRICE
_____ % DISCOUNT
========================================================
ITEM 20 30/08/2021
1.0 Hours GSIN: JX999MATERIAL: 98935032
EQUIPMENT SERVICE, MAINTENANCE & REPAIR, AS DESCRIBED BELOW:
BIDDER TO STATE HOURLY SHOP RATE FOR MISC REPAIRS
$______ / HOUR
========================================================
DELIVERY:
THE DELIVERY DATE (IF SHOWN) IS ACTUALLY THE END OF THE CONTRACT PERIOD.
TO BE DELIVERED ON AN AS AND WHEN REQUIRED BASIS FOR THE PERIOD
SEPTEMBER 1, 2020 TO AUGUST 30, 2021.
THIS DOCUMENT DOES NOT CONSTITUTE ANY GUARANTEE OF BUSINESS. IT DOES
HOWEVER, OUTLINE THE TERMS AND CONDITIONS TO BE APPLIED WHEN A PURCHASE
TRANSACTION OCCURS.
ANY UNUSED PORTION AS OF THE END OF THE CONTRACT SHALL BE CONSIDERED
CANCELLED.
QUANTITIES:
THE QUANTITIES SHOWN ARE APPROXIMATE AND MAY VARY MORE OR LESS.
Bidders to indicate:
ALL DELIVERIES SHALL BE COMPLETED WITHIN FIVE (5) WORKING DAYS FROM THE
DATE OF REQUEST OFF THE CONTRACT.
PRICING:
PRICING IS TO REMAIN FIRM FOR DURATION OF THE ORDER UNLESS OTHERWISE
INDICATED BY BIDDER BELOW. PREFERENCE MAY BE GIVEN TO SUPPLIERS
OFFERING FIRM PRICING, IF NO, SHOW DURATION OF FIRM PRICING.
PRICES FIRM UNTIL: ________________________________________.
BID SUBMISSION:
a),,Submission address: bids@gov.mb.ca .
b),,Proposals must be submitted in PDF format or as directed. There must
be separate attachments for the Technical Proposal and the
Pricing/Financial Proposal.
c),,The subject line of the email and any attachments should be clearly
marked with the RFx number and the Proponent#s name. The submission
subject should be listed as "XXX_{Proponent Name} -_
{Date Submitted in mm-dd-yyyy}".
d),,Emails approaching 25 Megabytes in size may be rejected by
Manitoba#s email system. Proponents should identify the order and number
of emails that make up the electronic submission (e.g. email 1 of 3,
email 2 of 3, email 3 of 3). Upon receipt of proposal, Proponents will
receive an email confirming that Manitoba has received the Proposal.
e),,While Manitoba allows for email submissions, the Proponent bears all
risk associated with submitting its Proposal by electronic submission,
including but not limited to delays in transmission between the
Proponent#s computer and Manitoba#s email system. Proposals determined
by Manitoba to have been received later than the deadline will not be
accepted.
** WE ARE NOT ACCEPTING PHYSICAL DELIVERIES OF BIDS AT THIS TIME
QUOTATION EVALUATION
Any product supplied must be new, unused, first quality.
Generally the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the RFQ will be awarded the
order.
Quotations will be evaluated based on Compliance of bid, product offered
compared to product description/specifications
requested, price, delivery, freight cost, quality of the bidder's
performance in past awards and any other terms & conditions indicated on
this RFQ.
Each product offered will be considered individually, HOWEVER, the
intent is to award this RFQ to one supplier in total ( if possible and
economic to Manitoba) therefore bidders should quote on all items if
possible. (Economic evaluation to be at Manitoba's sole discretion)
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote by the Manitoba
Government(Manitoba)
PRODUCTS/BRANDS OFFERED
Any product supplied must be new, unused, first quality.
Any product offered may require testing prior to acceptance.
The product offered must meet the requirements and expectations for its
intended use The product specified above is requested on a no substitute
basis.
If required, you may be requested to submit a sample or samples of any
alternative products offered, for evaluation for future tenders. The
sample or samples are to be provided at no cost to Manitoba and may be
tested up to and including destruction.
QUALITY / ACCEPTABILITY
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied which, upon
inspection or use, is deemed by the using department to be unacceptable
for their intended use.
Products to be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shipper's risk pending return
instructions
Products rejected by the using department will be returned to the Vendor
for full credit or replacement product at no cost to Manitoba or the
contract may be cancelled.
ORDERS/RELEASES
THE VENDOR IS NOT TO SHIP ANY ITEM UNTIL A SEPARATE RELEASE PURCHASE
ORDER HAS BEEN ISSUED BY VEHICLE AND EQUIPMENT MANAGEMENT AGENCY (VEMA).
THIS ORDER MAY BE PLACED VERBALLY, BY FAX OR MAIL, BY AUTHORIZED
PERSONNEL. EACH RELEASE PURCHASE ORDER WILL HAVE A SPECIFIC REFERENCE
NUMBER.
PRODUCTS WILL BE SHIPPED TO WINNIPEG AND/OR RURAL MANITOBA.
TO ASSIST IN PROMPT PAYMENT OF INVOICES PLEASE QUOTE THE RELEASE
PURCHASE ORDER NUMBER ON THE INVOICE AND ANY CORRESPONDANCE.
DELIVERY:
TO BE DELIVERED FOB DESTINATION, FREIGHT PREPAID TO VARIOUS LOCATIONS
WITHIN MANITOBA
( unit prices include all necessary charges e.g. freight, insurance,
handling etc.)
FREIGHT, INSURANCE HANDLING ETC) INCLUDED TO ANY POINT IN THE CITY OF
WINNIPEG, MB.
THE AMOUNT CHARGED PER SHIPMENT WILL BE $ NIL
DELIVERIES TO RURAL POINTS TO BE ON A PREPAID CHARGE BACK SYSTEM.
SPECIAL INSTRUCTIONS:
1. VENDOR'S BUSINESS HOURS FOR PARTS SERVICE: MONDAY TO FRIDAY 7:30AM -
5:00PM, SATURDAY 9:00AM - 2:00PM. IT IS EXPECTED THAT THE PARTS SERVICE
HOURS MUST MEET VEHICLE AND EQUIPMENT MANAGEMENT AGENCIES (VEMA) HOURS
OF 7:30AM - 4:00 PM MONDAY TO FRIDAY CENTRAL STANDARD TIME.
2. SUPPLIER WILL BE REQUIRED TO DELIVER PRODUCT WITHIN 4 HOURS OF ORDER
BEING PLACED, DELIVERIES TO BE MADE BETWEEN THE HOURS OF 7:30 AM AND
4:00 PM. MONDAY TO FRIDAY.
3. VENDOR WILL BE REQUIRED TO PROVIDE TWO (2) DELIVERIES PER DAY OR AS
REQUESTED.
4. SUPPLIER MUST PROVIDE THE UNIT PRICE AND INCLUDE CURRENT
MANUFACTURER'S PRICE LIST. SUPPLIER WILL BE REQUIRED TO FURNISH VEHICLE
AND EQUIPMENT MANAGEMENT AGENCY WITH A CURRENT OEM PRICE LIST PRIOR TO
AWARD
5. NO MINIMUM INVOICING OR DELIVERY CHARGES TO APPLY.
6. FULL CREDIT ON ALL RETURNED PARTS THAT ARE IN NEW SALEABLE CONDITIONS
(NO RESTOCKING OR PENALTIES)
7. VENDOR MUST BE A FULL LINE GENERAL MOTORS OEM (AC DELCO) PARTS
DEALER. LIST DELCO PARTS PRICING SEPARATE.
8. VENDOR'S WAREHOUSE OR DISTRIBUTION POINT TO BE LOCATED IN WINNIPEG,
MB TO FACILITATE EMERGENCY PICK UP'S WHEN REQUIRED.
No freight charges allowed on back order quantities.
THE DELIVERY LOCATIONS AND INVOICE ADDRESSES WILL BE INDICATED ON THE
RELEASE PURCHASE ORDERS. THE FOLLOWING IS A GENERAL LIST OF INVOICE
ADDRESSES AND CONTACT NAME/TELEPHONE NUMBERS FOR:
VEHICLE AND EQUIPMENT MANAGEMENT AGENCY
626 HENRY AVE
WINNIPEG MB R3A 1P7
PHONE: (204) 945-5785 JEFF DITZ
1550 DUBLIN AVE
WINNIPEG MB R3E 0L4
PHONE: (204)232-7587 ADAM FRASER
1525 1ST STREET NORTH
BRANDON MB R7C 3B3
PHONE: (204)726-6833 SHANE DROHAN
257 INDUSTRIAL RD
DAUPHIN MB
R7N 3B3
PHONE (204) 622-2273 KIM URIAS
3RD ST EAST
THE PAS MB
R9A 1K5
PHONE (204) 627-8282 KEN HUCULAK
PR 44 and PTH 302
BEAUSEJOUR MB
R0E 0C0
PHONE (204) 268-6263 BOYD WELSH
7 Gay Street
Thompson, MB. R8N 1N7
Phone 204 677-6548 Lonney Inkster
If any charges are not included please explain in detail any/all charges
which will be extra to the unit prices quoted and will be charged on the
invoice.
ORDERS/RELEASES:
FOR RUSHED OR EXPEDITED ORDERS ONLY:
Freight charges will be extra on shipments under $________ value (IF
APPLICABLE)
(before tax)
The RUSHED OR EXPEDITED Freight charges will be either:
FOR GROUND
Actual Carrier Charges ____ (or) Flat Rate ____
If Flat rate indicate:
The amount charged per shipment will be $ __________ (if any)
OR AIR
Actual Carrier Charges ____ (or) Flat Rate ____
If Flat rate indicate:
The amount charged per shipment will be $ __________ (if any)
NOTE:
For Rushed / Expedited orders the department must be notified of freight
costs and the expected delivery at the time of the order.
INSPECTION
Final inspection and acceptance or rejection of the goods will be made
promptly as practicable, but failure to inspect and accept or reject
goods promptly does not mean that the Manitoba Government has accepted
these goods. The Government of Manitoba reserves the right to inspect
the goods for up to 90 days after the date of delivery.
Partial acceptance of rejection of an order does not release the Bidder
from its responsibility to complete the order.
MANUFACTURER'S WARRANTY
State warranty of units offered ( as applicable to Manitoba's use)
(Manitoba's use would usually be considered commercial application
not consumer)
Parts _________ months OR _______ years
Please note: During the period of the warranty offered, all labour,
transportation, parts, surcharges including shipping and brokerage will
be included. The Province of Manitoba WILL NOT pay additional charges
while the item(s) offered are under the above stated warranty.
Potential costs associated with the location of warranty service
might be used in the evaluation of this quote
If the warranty offered is the Vendor's warranty in combination with or
in place of the Manufacturer's warranty then a complete
explanation must be provided.
CONTRACT EXTENSION OR ADDITIONAL PRODUCTS
By written agreement between Manitoba and the Vendor, the Contract may
be amended to include additional products or locations and/or the
duration of the Contract may be extended to continue past the expiry
date specified above.
ASSIGNMENT
The Contractor shall not assign or transfer the Agreement or any of the
rights or obligations under the Agreement without first obtaining
written permission from Manitoba. Manitoba may, in its sole discretion,
refuse to grant such permission.
GOVERNING LAWS
Manitoba requires its suppliers to adhere to provincial labour laws and,
where businesses use sources outside of Canada, Manitoba expects
suppliers to comply with local labour laws in the country of manufacture
COSTS
Costs incurred in the preparation, presentation and submission of a Bid
shall be borne entirely by the Bidder.
TERMINATION
Manitoba may, in its sole discretion, immediately terminate a purchase
order/contract in writing if:
a) the vendor fails to properly fulfill, perform, satisfy and carry out
each and every one of its obligations under the purchase order/contract,
or
b) the vendor fails or refuses to comply with a verbal or written
request or direction from Manitoba within three(3) days of receiving the
request or direction; or
c) the vendor become bankrupt or insolvent or liquidates; or
d) a receiver, trustee or custodian is appointed for the assets of the
vendor, or any partner thereof; or
e) the vendor or any partner thereof makes a compromise, arrangement, or
assignment with or for the benefit of the creditors of the vendor or of
that partner, as the case may be; or
f) the vendor fails to secure or renew any license or permit for the
vendors business required by law; or any such license or permit is
revoked or suspended; or
g) the vendor or any partner, officer or director of the vendor is found
guilty of an indictable offence; or
h) the vendor fails to comply with any law or regulation relating to the
employment of its employees; or
i) the vendor at any time engages in any activities or trade practices
which, in the opinion of Manitoba, are prejudicial to the interests of
Manitoba, or a department or agency thereof; or
j) there is a breach of any provision of the purchase order/contract.
k) the goods provided by the vendor are not according to the contract or
otherwise unsatisfactory; or
l) the services provided by the vendor are unsatisfactory, inadequate,
or are improperly performed; or
m) the vendor has failed to meet the delivery date indicated on the
purchase order/contract or repeatedly failed to meet the delivery lead
time, indicated on the purchase order/contract.
Manitoba may, in its sole discretion, terminate the purchase
order/contract at any time by giving at least 30 days written notice to
the vendor prior to the intended termination date. This termination may
be used for those instances where there are program changes, funding
changes, etc. All purchases by Manitoba under the purchase
order/contract are subject to and expressly conditional upon the
Legislature of Manitoba duly appropriating funds to the fiscal year in
which they are required to be paid. For the multi-year contracts the
RFQ/contract term #fiscal year# means the period commencing April 1st of
one year and ending on March 31st of the next ensuing year.
PUBLICITY, MEDIA, OFFICIAL ENQUIRIES AND ADVERTISING:
Neither the bidder nor its suppliers/vendors, employees nor consultants
shall make any public statement making reference to, or relating to the
existence or performance of the purchase order/contract in any
advertising, testimonials or promotional material without the prior
written consent of the Province of Manitoba, which shall not be
unreasonably withheld.
The provision of this condition shall apply during the extension of a
purchase order/contract and indefinitely after its expiry or
termination.
CONFIDENTIALITY
The content of this RFQ and any other information received by the Bidder
relating to the RFQ, gained through the RFQ process or otherwise, is to
be treated in strict confidentiality. The Bidder shall not disclose any
of the information in whole or in part to anyone not specifically
involved in the preparation of the Bidder's quotation, unless written
consent is secured from Manitoba prior to the said disclosure. The
obligation of each Bidder to maintain confidentiality shall survive the
expiration or the acceptance/rejection of their quotation and/or any
resulting Contract/ Agreement(s) to supply the requirements of this RFQ.
VENDOR INFORMATION:
RIGHT TO REISSUE RFQ
Manitoba reserves the right to cancel and/or reissue the RFQ where, in
Manitoba's sole opinion, none of the quotes submitted in response to the
RFQ warrant acceptance or where it would be in the best interests of
Manitoba to do so. Costs incurred in the preparation, presentation and
submission of a quote shall be borne entirely by the Bidder. Manitoba
shall not reimburse any bidders for any costs if the RFQ is cancelled or
reissued.
AUTHORIZED VENDOR
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
INDIGENOUS BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"
DEFINITIONS:
"Indigenous Business" means a business that is at least 51% Indigenous
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Indigenous persons.
"Indigenous Business Directory" means a business directory of Indigenous
businesses that meet Manitoba's definition of an Indigenous business.
'Indigenous Business Standard" means terms and conditions that indicate
that Indigenous business participation is desirable but not mandatory.
"Indigenous Person" means a First Nations, Non-status Indian, M�tis or
Inuit person who is a Canadian citizen and resident of Canada.
INDIGENOUS PROCUREMENT INITIATIVE:
Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable.
Procurement practices are one means that can be used to contribute to
the growth of Indigenous businesses. In that regard, Manitoba developed
the Indigenous Procurement Initiative (IPI). The objective of IPI is to
increase the participation of Indigenous businesses in providing goods
and services to Manitoba.
INDIGENOUS BUSINESS STANDARD:
Indigenous participation is desired but bids will not be disqualified if
there is no Indigenous business participation.
INDIGENOUS BUSINESS DIRECTORY:
Manitoba has established a directory of Indigenous businesses called the
"Indigenous Business Directory". This directory is a list of Indigenous
businesses (including non profit organizations and economic development
corporations) that have self declared as an Indigenous Business meeting
that definition under the IPI. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Indigenous
businesses for potential partnering or sub-contracting purposes.
Indigenous businesses not listed in the Directory may also be used.
Registration in the Indigenous Business Directory does not guarantee
certification as an Indigenous business, as business status may change;
therefore formal certification is required in the formal tender process.
Indigenous businesses are encouraged to register by contacting
Procurement Services Branch.
For further information on the Indigenous Business Directory<(>,<)>
registration forms and access to a copy of the Indigenous Business.
Directory please see the following website:
http://www.gov.mb.ca/finance/psb/api/ab_proc.html or contact:
Manitoba Finance
Procurement Services Branch
2nd Floor - 270 Osborne Street N.
Winnipeg, Manitoba
General Inquiry Line
Ph: 204-945-6361
Fax: 204-945-1455
bids@gov.mb.ca
For all other general inquiries related to this tender opportunity,
please contact the name of the individual(s) identified on page one of
this tender document.
INVOICING AND PAYMENT
Subject to the following subsections, in consideration the goods
provided or delivered to the satisfaction of Manitoba, Manitoba shall
pay the Contractor an amount not exceeding the amount specified in the
successful Contractor's bid submission.
All invoices shall be issued in writing and satisfactory to Manitoba in
both form and content. The contractor shall also provide to Manitoba
such supporting documents, vouchers, statements and receipts as
requested by Manitoba.
Manitoba shall endeavor to pay the Contractor any fees due within 30
days net after the receipt and approval of the invoice and any
supporting materials requested.
PAYMENT TERMS:
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If Yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________
CANADIAN FUNDS:
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian
then the currency must be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city<(>,<)>
province, postal code, etc.
_________________
MANITOBA'S RETAIL SALES TAX LICENSE:
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX:
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.
YOUR QUOTATION REFERENCE # (if applicable) ___________
Proposed Delivery Address:
TO BE ADVISED
TENDERS TO BE RETURNED TO:
Manitoba Central Services
Procurement and Supply Chain
6TH Floor, 252 Donald St
Winnipeg, MB R3B 2H8
bids@gov.mb.ca
