ECSZ-RFP-2023-1973 - Disposal of Expired PPE Supplies

The information contained in this notice is a brief description of the requirement and is for information purposes only. Bidders must refer to the complete RFP document for a full description of the requirement and the full bid instructions.

This requirement is open only to Supply Arrangement Holders under EW479-162880/C.

Estimated number of contracts to be awarded: 1

All SA Holders for the Ontario Areas of service have been invited to submit a proposal.

Background
The Chief Electoral Officer of Canada (CEOC), an agent of Parliament, exercises general direction and supervision over the conduct of elections and referendums at the federal level. The CEOC heads the Office of the Chief Electoral Officer, commonly known as Elections Canada.
The Office of the Chief Electoral Officer required the use of a large quantity of Personal Protective Equipment (PPE) to conduct the 44th general election in a pandemic context. The majority of the purchased inventory was used during the Electoral Event but a large portion was returned unused or partially used, leaving EC with a large inventory.
The unused inventory was verified and returned to stock in the hopes of being reused for future events or other purposes. EC proceeded with disposing a large quantity of his stock through the GC Donations program, up to the point where the expiration date was reached, thus making the program no longer usable. EC is still left with a substantial inventory, now in need to be recycled/disposed of in an environmentally friendly manner.

Requirement
EC requires a contract for the pick-up, transportation, disposal, recycling of a large quantity of Hand Sanitizer, Masks and Wipes using current best practices to ensure an environmentally friendly end of life cycle for these types of products.

Incumbent
The work is currently not being performed by a contractor.

Security
There is no security requirement applicable to this procurement.

Period of the Contract
The Contract period will be from the Effective Date of the Contract until two (2) months (the “Initial Term”).

Submission of Proposals
This RFP allows bidders to use the Connect service provided by Canada Post Corporation to transmit their proposals electronically. For further information, bidders must refer to Part 2 – Bidder Instructions, and Part 3 – Proposal Preparation Instructions of the RFP document.
Proposals are to be addressed to the attention of the Contracting Authority and delivered, sealed, to the Proposal Receiving Unit on or before the bid closing date and time indicated on the front page of the RFP.
For sending packages by courier or for dropping off, please note that the Proposal Receiving Unit at the Business Centre is open Mondays to Fridays from 8:00 to 12:00 and from 13:00 to 16:00 (Gatineau, Quebec time).
Bids sent via email or facsimile will not be accepted.
Documents may be submitted in either official language of Canada.
Elections Canada retains the right to negotiate with suppliers on any procurement.

Selection Methodology
Competitive Procurement Strategy: Lowest cost

Enquiries
All enquiries and other communication with Elections Canada personnel are to be directed ONLY to the Contracting Authority. The Contracting Authority will be the bidder’s primary contact. Bidders who contact anyone other than the Contracting Authority may be disqualified.
All enquiries must be submitted in writing to proposal@elections.ca no later than the deadline indicated in the RFP. Enquiries received after that time may not be answered.
Interested parties wishing to obtain the solicitation documents for this RFP must do so through https://canadabuys.canada.ca/en/tender-opportunities. The documents downloaded through this site take precedence over any copies that may also be made available.
Further information about Elections Canada may be obtained at elections.ca.

Debriefings
Once the successful bidder has been announced, bidders may request a debriefing on the results of the RFP process. Bidders should make the request to the Contracting Authority as per the terms of the RFP. The debriefing may be in writing, by telephone or in person.