Basic Information

Reference Number

cb-98-29464798

Issuing Organization

Department of National Defence (DND)

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

W018-25A003

Title

Accommodations, Ridgecrest, California

Source ID

PWGSC

Agreement Types

Canada-Chile Free Trade Agreement (CCFTA)

Canada-Colombia Free Trade Agreement

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canada-Honduras Free Trade Agreement

Canada-Korea Free Trade Agreement

Canada-Panama Free Trade Agreement

Canada-Peru Free Trade Agreement (CPFTA)

Canadian Free Trade Agreement (CFTA)

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)

Canada-UK Trade Continuity Agreement (Canada-UK TCA)

Canada-Ukraine Free Trade Agreement (CUFTA)

Details

Location

California

Dates

Publication

2025/10/16 12:00:00 AM EDT

Closing Date

2025/11/03 05:00:00 PM EST

Contact Information

Alexandra Allan

(204) 833-2500

alexandra.allan@forces.gc.ca

Description

File Number: W0138-25A003/B
Title: Accommodations – Ridgecrest, California
Department: Department of National Defence (DND)
Procurement Type: Solicitation of Offers

The Canadian Armed Forces (CAF) requires the provision of hotel amenities and accommodations services in Ridgecrest, CA, USA. The hotel, or hotels, must be within fifteen (15) miles, by road, from 1 Administrative Circle, Ridgecrest, California 93555.

Contract Term: Nov 17, 2025 – March 25, 2026
Number of Contracts: May be multiple depending on availability (priority for single establishment providing all rooms).

Basis of Selection: Lowest evaluated price meeting mandatory technical criteria.
Priority ranking:
1. All accommodations in one hotel (lowest cost).
2. Accommodations split across two hotels (lowest cost).
3. Partial offers providing at least 50% of required rooms in one establishment.
4. Other partial offers until requirement is fulfilled.

No security clearance required.

Submission Method: Open Bidding on Canada Buys.
Closing Date/Time: As indicated on page 1 of solicitation (Offerors must check).
Offer Sections:
- Section I: Technical Offer
- Section II: Financial Offer
- Section III: Offer Submission Form & Offeror Declaration Form
Validity Period: 60 days minimum from closing.

Offeror Requirements:
Must have legal capacity to contract.
Must comply with Canada’s Code of Conduct for Procurement.
Must meet obligations under the Ineligibility and Suspension Policy.
Must disclose integrity information and conflicts of interest.
Insurance requirements must be met.
Former Public Servants must complete declaration form.

Financial Details:
Basis of Payment: Fixed price (USD).
Customs duties included; applicable taxes extra.
Canada will not provide exchange rate risk protection.

Contract Information:
Contracting Authority:
Name: Alexandra Allan
Title: Materiel Acquisition and Support Specialist
Directorate: 1 CAD Procurement
Department: Department of National Defence
Tel: (204) 833-2500
Email: Alexandra.Allan@forces.gc.ca

Project Authority: To be provided at contract award.

Note: Documents may be submitted in either official language of Canada.

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