Basic Information

Reference Number

00004012492

Issuing Organization

Ontario Shared Services

Solicitation Type

RFB - Request for Bid (Formal)

Solicitation Number

tender_19392

Title

Project: tender_19392 - Magnetic Media Digitization

Source ID

SCRIBE

Details

Location

Ontario

Purchase Type

Not Stated

Dates

Publication

2024/04/11 11:02:00 AM EDT

Closing Date

2024/05/17 11:00:00 AM EDT

Contact Information

Ngozi Kalu

Ngozi.kalu@supplyontario.ca

Description

The Archives of Ontario magnetic media collection is aging and is at risk due to physical deterioration and the growing obsolescence of antiquated playback equipment. It is urgent that we create digital preservation copies of these valuable magnetic media records as soon as possible to ensure their long-term preservation and researcher access. The Archives of Ontario has limited capacity to digitize magnetic media on site and does not have access to the equipment to play and digitize some magnetic media formats. The Archives on Ontario is, therefore, seeking external digitization services to complete this work before these magnetic media records are unrecoverable. The Digitization services will include the cost of digitizing 20,409 magnetic tapes, across multiple different video and audio magnetic media formats.
Scope of Work
The magnetic media digitization contract will be awarded to one or more vendors. The vendor(s) will transport several orders yearly from the Archives of Ontario at 134 Ian Macdonald Blvd, North York to their digitization facility and will digitize each magnetic media record according to required standards. The vendor(s) will also record the required metadata for each magnetic media record. Following the digitization of all records in each order, the vendor(s) will return magnetic media record and their created digital surrogates to the Archives of Ontario and retrieve the next order. If the Archives of Ontario discovers that any digitized media records are not up to the standards of the project the vendor(s) will re-digitize.

The selected vendor(s) will repeat this process for subsequent orders over six years or until all magnetic media records have been digitized.

The Archives of Ontario has custody of magnetic media records in many different formats and will award multiple contracts if necessary to ensure all formats can be digitized.

Disclaimer All amendments to the associated notice, including amended documents, plans and specifications (where applicable), are issued by the originator of the notice. MERX asks you to contact the buying agency directly for these amendments. MERX stipulates that potential bidders may also be required to register with the buying authority as a bidder/plan taker. The contact information can be found within the main tender document and/or on this notice abstract.

Toutes les modifications associées à cet avis d’appel d’offres ainsi que les documents, les plans et les spécifications sont générés par l’entité responsable des achats (l’acheteur). S’il vous plait, contactez-le directement pour les addenda. Veuillez notez qu’il se peut que les fournisseurs soient obligés de s’inscrire directement avec l’acheteur. Vous pouvez trouver leur coordonnées dans le document principal ou dans l’abstrait de l’avis d’appel d’offre.

Source: https://ontariotenders.app.jaggaer.com/