CAPITAL REGIONAL DISTRICT
REQUEST FOR PROPOSAL
FULL-SERVICE ODOUR CONTROL SYSTEM
RFP NO. IWS 2025-016
INVITATION
The Capital Regional District (“CRD”) invites detailed proposals from proponents (the "Proponents") in strict accordance with these Proposal Documents. The proposals will be evaluated for the selection of a preferred proponent with the intent to negotiate to enter into a contract (the “Contract”) to provide the services described in Appendix “A”.
The Capital Regional District (CRD), herein after referred to as the "CRD”, invites Proposals for the supply of a ‘Full-Service Odour Control System’ to service the CRD wastewater system. The desired system includes the supply of the following components to be implemented at six (6) of CRD’s existing odour control chemical dose locations:
• Purchase of Odour Control Chemical on as-needed basis;
• Rental of Chemical Dosing System including feed equipment and storage tanks;
• Rental of Hydrogen Sulfide (H2S) Remote Monitoring Equipment; and
• Access to Odour Control System Control/ Monitoring Platform.
The District reserves the right to award in whole or in part. Proponents may be awarded additional follow-on work without a further competition.
A Contract will not necessarily result from this Request for Proposal (“RFP”).
The quantities are estimated annual amounts, initially for a two (2) year period with the option to extend the contract for three (3) additional one (1) year periods upon mutual agreement.
CLOSING TIME AND DATE FOR SUBMISSION OF PROPOSALS
The CRD will accept only electronic submissions. Submit a PDF copy of your Technical Proposal and Financial Proposal (in two separate files), in accordance to the instructions contained herein, to the following email address:
Address: PurchasingIWS@crd.bc.ca
Delays caused by any computer related issues will not be grounds for an extension of the Closing Time. Proposals received electronically with a time stamp after the Closing Time will not be considered. CRD will utilize the timestamp on its internal e-mail system in the event of a dispute as the final time.
Proposals must be received on or before the following date and time (the “Closing Time”):
Time: 2:00:00 P.M. [local time]
Date: April 2, 2025
The CRD reserves the right to extend the Closing Time at its sole discretion.
Proposals and amendments must not be sent by fax.
NOT A TENDER
This is a Request for Proposal and not a tender call.
PROPOSAL DOCUMENTS
If applicable, each Proponent will ensure it provides its correct name, address, email address, telephone number to the CRD at the time the Proponent receives a set of Proposal Documents.
• Please use and reference the above RFP number on all correspondence.
• Proponents are advised to read and respond appropriately to all sections of the RFP.
• Incomplete proposals may be rejected at the sole discretion of the CRD.
INQUIRIES
All inquiries related to this RFP, including whether or not the Contract has been awarded, should be directed in writing to the person named below (the “CRD Representative”). Information obtained from any person or source other than the CRD Representative may not be relied upon.
Name: Shari McCreesh
Address: 479 Island Highway Victoria BC V9B 1H7
Telephone: 250-474-9674
Email: PurchasingIWS@crd.bc.ca
Inquiries should be made no less than seven (7) calendar days prior to Closing Time. The CRD reserves the right not to respond to inquiries made less than seven (7) calendar days prior to Closing Time. Inquiries and responses deemed material by CRD will be recorded and may be distributed to all Proponents at the discretion of the CRD.
Proponents finding discrepancies or omissions in the Contract or RFP, or having doubts as to the meaning or intent of any provision, should immediately notify the CRD Representative. If the CRD determines that an amendment is required to this RFP, the CRD Representative will issue a written addendum in accordance with section 1.7. No oral conversation will affect or modify the terms of this RFP or may be relied upon by any Proponent.
INFORMATION MEETING
An information meeting is not applicable and so will not be hosted by the CRD Representative to discuss the CRD’s requirements under this RFP.
