Basic Information

Reference Number

00004611625

Issuing Organization

District Of Summerland

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

RFP-2025-22

Title

Victoria Road South Phase 2

Source ID

SCRIBE

Details

Location

British Columbia

Purchase Type

Not Stated

Dates

Publication

2025/06/26 08:55:00 AM EDT

Closing Date

2025/07/21 05:00:00 PM EDT

Contact Information

Procurement

procurement@summerland.ca

Description

Through this Request for Proposal (the “Opportunity”), the District of Summerland, hereafter referred to as the “District”, invites proposals for the construction of:

Corridor improvements along Victoria Road South between Dunham Cresent and Prairie Valley Road, as well as along Dale Meadows Road from Dale Meadows Park entrance to Victoria Road South. These corridor improvements include sidewalk, multi-use pathway, road works, storm main, water main and infrastructure replacements. Construction also includes restoration of any disturbed landscaping and shoulders.

Please refer to the Opportunity documents for more information.

Opportunity Documents
bids&tenders is the only authorized website to obtain competitive bid documents for District of Summerland opportunities. To obtain documents online please visit https://summerland.bidsandtenders.ca. You can preview the bid documents with a Preview watermark prior to registering for the opportunity. The District of Summerland shall not be held responsible for competitive bid documents that are located on any other website.

The RFP documents set out:

The details of the goods or services that the District is seeking;
The process for submission, evaluation and award of the Agreement;
The proposed terms and conditions of the Agreement; and
The forms which outline the information a Respondent should submit in their Proposal.

Submission of Proposals
To be considered, Proposals must be submitted via bids&tenders online bid submissions functionality in accordance with the instructions in the Opportunity document. Proposals must be received no later than the Opportunity Closing Date & Time. It is solely the responsibility of the Respondent to ensure that the Proposal is received on time.

There will be no public opening.

Requirements for Participation and Requirements to Request to Participate
Proposals not clearly demonstrating that they meet the following mandatory criteria will be excluded from further consideration in the evaluation process.
Mandatory Criteria
1The Proposal must be received before the Closing Date & Time
2The Proposal must be submitted in accordance with the requirements of Part B, Section 1.9 – Submission of Proposals

Award Pre-Conditions
Prior to the execution of the Contract, the Top Ranked Respondent shall deliver to the District:

a Baseline Construction Schedule, as provided by GC 4.6.1;
a WorkSafeBC “clearance letter” indicating that the Respondent is in WorkSafeBC compliance;
a copy of the WorkSafeBC “Notice of Project” indicating the Notice of Project confirmation number;
certificates of insurance evidencing the policies specified in GC/SGC 24 indicating that all such insurance coverage is in place, with the exception that a certificate evidencing project-specific insurance may be provided after the contract is executed; and
a valid District of Summerland business license or inter-community mobile business licence from another Okanagan-Similkameen jurisdiction.

Post Contract Execution Requirements
Respondents to this Opportunity shall have submitted a Pre-Qualification Letter from Surety with their Proposal, which confirms that the Respondent is eligible for bonding. The Pre-Qualification Letter from Surety shall be addressed to the District and issued by a surety licensed to carry on the business of suretyship in the Province of British Columbia and shall be provided in a form acceptable to the District.
Upon execution of the Contract, the Contractor shall deliver to the District a Performance Bond and a Labour and Material Payment Bond, each in the amount of 50% of the “Contract Price”, covering the performance of the Work, including the Contractor’s obligations during the Maintenance Period, issued by a surety licensed to carry on the business of suretyship in the Province of British Columbia, and in a form acceptable to the District (verifiable digital e-bonds preferred).

Respondents should note that a Pre-Qualification Letter from Surety is required to be submitted with the Proposal to this Opportunity.
Respondents should note that no Bid Security / Bid Bond is required to be submitted with the Proposal to this Opportunity.
Term of Engagement
The Work shall be performed to meet the following dates:
Work to commence no sooner than:

Completion of Victoria Road multi-use pathway:

Substantial Performance achieved no later than:

Procurement Method
Negotiated Request for Proposals.

Procuring Entity
District of Summerland, 13211 Henry Ave, Summerland, BC

Contact Person
Dana Silk, Manager of Procurement & Contract Administration
Via bids&tenders “Submit a Question” functionality only

This procurement is subject to the Canadian Free Trade Agreement (Chapter Five) and the New West Partnership Trade Agreement. The District of Summerland is also subject to the Canada-EU Comprehensive Economic Trade Agreement (Chapter Nineteen); however, this procurement is not expected to be within the scope of that agreement

Disclaimer

All amendments to the associated notice, including amended documents, plans and specifications (where applicable), are issued on bcbid.gov.bc.ca. MERX asks that you refer to new bcbid.gov.bc.ca notice for these amendments. MERX stipulates that potential bidders may also be required to register with the buying authority as a bidder/plan taker. The contact information can be found within the notice abstract.