AI Overview

Contract extension for prime consultant services on a residence renovation project without going through an RFP process due to the consultant's existing project knowledge and established relationships.

Basic Information

Reference Number

00004740255

Issuing Organization

Vancouver Coastal Health Authority

Solicitation Type

NOI - Notice of Intent (Informal)

Solicitation Number

220286

Title

NOI: E915-00/ F510-00/ E419-00 Minoru Residence Renovation Project

Source ID

SCRIBE

Details

Location

British Columbia

Purchase Type

Not Stated

Dates

Publication

2025/10/02 08:00:00 AM EDT

Closing Date

2025/10/10 06:00:00 PM EDT

Contact Information

Ashley (Yunyoung) Shin

shin.yunyoung@vch.ca

Description

Vancouver Coastal Health (VCH) intends to extend the contract with DCYT Architecture Inc. for prime consultant services for Minoru Residence Renovation Project. The specific phases are;

The additional contract value is $178,234.00 with $241,360.00 completed for the maximum contract value of $419,594.00 - plus tax. VCH has chosen not to complete a Request for Proposal (RFP) process but negotiate the contemplated contract for the following reasons:

• DCYT Architecture Inc. has been providing prime consulting services for the project since April 2023.
• DCYT Architecture Inc. has completed the original design for the project. Continuing with them for design modifications arising from site conditions encountered during construction helps maintain consistency, avoids potential gaps in responsibility, and reduces liability risks that could result from involving a new party.
• DCYT Architecture Inc. has established working relationships with the VCH project team and the contractor’s team, including its 3rd parties and affiliates.
• DCYT Architecture Inc. has extensive knowledge of project scope conditions at the Minoru project site.
• DCYT Architecture Inc. has already completed a preceding scope of work with significant relevance to ongoing activities. This includes reviewing the contractor’s progress payment reports and design submissions and providing comments accordingly. Part of this additional scope will be to see the issues raised through to resolution and completion of the project.
• DCYT Architecture Inc. maintains a seniority level: Expert, as required by the project.

Phase 3, 4, and 5 – Grease Interceptor, Temporary Dishwasher, and Permanent Dishwasher Contract Administration

Consultants may challenge this decision by sending an email to Ashley Shin by Oct 10, 2025, 15:00 hours local time. Provide proof showing your experience related to the requirements defined in this Notice of Intent. Only challenges from Pre-Qualified Project Management Services firms will be reviewed

Disclaimer All amendments to the associated notice, including amended documents, plans and specifications (where applicable), are issued on bcbid.gov.bc.ca. MERX asks that you refer to bcbid.gov.bc.ca notice for these amendments. MERX stipulates that potential bidders may also be required to register with the buying authority as a bidder/plan taker. The contact information can be found within the notice abstract.