AI Overview

Notice of intent to award a direct contract for continued use of an Online Engagement Portal for six months while a new solicitation process is completed.

Basic Information

Reference Number

00004755161

Issuing Organization

City of Abbotsford

Solicitation Type

NOI - Notice of Intent (Informal)

Solicitation Number

NOI 1220-2025-3880

Title

NOI - Online Engagement Portal

Source ID

SCRIBE

Details

Location

British Columbia

Purchase Type

Not Stated

Dates

Publication

2025/10/14 10:59:00 AM EDT

Closing Date

2025/10/21 05:00:00 PM EDT

Contact Information

Purchasing

purchasing@abbotsford.ca

Description

Notice of Intent to Award a Contract
Notice is hereby given that the City of Abbotsford (the “City”) is contemplating making a direct award for continued use of Online Engagement Portal, which is currently embedded in our operational infrastructure.
Justification:
The City is extending the current agreement for a period of six (6) months in order to post a new solicitation for companies to provide responses for the Online Engagement Portal. The term of the agreement will allow for the City to complete an open competition and adequate time to allow for a transition to new software should the incumbent not be awarded.
• Disruption to Services: The software supports critical business functions. Replacing it could lead to downtime and service delays.
• Data Migration Issues: Transitioning to a new system poses risks of data loss, corruption, or compliance breaches.
• High Transition Costs: Includes licensing, implementation, training, customization, and support.
• Hidden Costs: Productivity losses, temporary staffing, and consulting fees.
• Financial Impact: Transitioning to a new platform would incur substantial costs including licensing, implementation, training, and data migration.
• Compliance Gaps: Ensuring new software meets privacy and regulatory standards (e.g., FOIPPA) would require significant review.

Disclaimer All amendments to the associated notice, including amended documents, plans and specifications (where applicable), are issued on bcbid.gov.bc.ca. MERX asks that you refer to bcbid.gov.bc.ca notice for these amendments. MERX stipulates that potential bidders may also be required to register with the buying authority as a bidder/plan taker. The contact information can be found within the notice abstract.