AI Overview

A direct award contract is intended for the provision of a hosted website portal that handles public submission, internal processing, AI redaction, payment processing and delivery of documents.

Basic Information

Reference Number

00004895981

Issuing Organization

City of Prince George

Solicitation Type

NOI - Notice of Intent (Informal)

Solicitation Number

I26-030

Title

I26-030 FOI Request Management Software

Source ID

SCRIBE

Details

Location

British Columbia

Purchase Type

Not Stated

Dates

Publication

2026/02/09 01:46:00 PM EST

Closing Date

2026/02/19 05:00:00 PM EST

Contact Information

Procurement

procurement@princegeorge.ca

Description

Notice is hereby given that the City of Prince George (the “City”) intends to direct award a contract to VivaCity Technologies Ltd. (the Supplier) for the provision of a hosted website portal that handles the public submission, internal processing , AI redaction, payment processing and delivery of documents.
City of Prince George played an active role in the development of the Vivacity FOI tool, an end-to-end Access to Information (ATI) and FOI request management platform. Given that the City contributed to the conceptualization, design, and implementation of this tool, it is uniquely positioned as an early adopter and integral participant in the project.

As a partner in the development of the program, the City’s specific involvement provides it with exclusive insights into its functionality and application within the municipal environment. The City holds a specialized knowledge base, direct access to the tool’s evolving capabilities, and a vested interest in its seamless integration across municipal operations.

Furthermore, the tool has been tailored to meet the specific needs of the City of Prince George working with its operational standard and IT infrastructure.

The budget range for the three (3) year term of the project is $110,000.00 to $130,000.00 inclusive of PST excluding GST.

Disclaimer All amendments to the associated notice, including amended documents, plans and specifications (where applicable), are issued on bcbid.gov.bc.ca. MERX asks that you refer to bcbid.gov.bc.ca notice for these amendments. MERX stipulates that potential bidders may also be required to register with the buying authority as a bidder/plan taker. The contact information can be found within the notice abstract.