Trade Agreement: NAFTA/AIT/Canada-Peru FTA/Canada-Colombia FTA Tendering Procedures: Generally only one firm has been invited to bid Attachment: None Non-Competitive Procurement Strategy: Exclusive Rights Comprehensive Land Claim Agreement: No Vendor Name and Address:
E.E. Engraver's Express Inc. #705 - 20381 - 62 Avenue Langley British Columbia Canada V3A5E6 Nature of Requirements:
Project Number:
W3999-130001 Tammy Kozak Telephone:
204-984-8825 Facsimile:
204-983-7796 E-mail address:
tammy.kozak@pwgsc-tpsgc.gc.ca
1. INTRODUCTION
It is the intent of Public Works & Government Services Canada (PWGSC), to negotiate on a sole source basis with Engravers Express Inc. to provide a Epilog Helix 24 Laser Engraver, on behalf of the Department of National Defence (DND), located in Winnipeg, Manitoba.
2. BACKGROUND
In its support of the 1 Canadian Air Division (1 CAD) headquarters located in Winnipeg, Manitoba, the 1 CAD Graphics Department and Print Shop designs and produces a variety of graphical work. With the use of a laser engraver, the Graphics Department has been able to produce a variety of signage, awards and presentation gifts for its clients in the headquarters. The existing laser engraver is at the end of its life cycle and in poor working condition.
3.
REQUIREMENT
DND requires the purchase of a new laser engraver with a 10 Base T Ethernet network connection. Due to space restrictions and an external exhaust requirement, the laser engraver is located in a separate room from the workstations. The Ethernet capability allows jobs to be sent from any of the workstations and does not require a dedicated PC attached to the engraver for the sole purpose of sending files to the engraver. The Ethernet connection provides the most reliable data transfer over long distances.
4.
MANDATORY SPECIFICATIONS
It is a mandatory requirement that the laser engraver meets the following criteria: Must have a 10 Base T Ethernet network connection
Physical dimension must not exceed 38" wide x 30" deep to fit in available space
Must have a 24" x 18" engraving area
Must have air assist and an air filter system
Must be capable of rotary engraving
Must have auto and manual focus
Must be capable of raster engraving and vector cutting
Must be compatible with 64 bit Windows XP Pro and Windows 7 operating systems
Laser tube must have 75 watts of power to provide medium-high power for high productivity engraving and cutting operations for pieces greater than ½" thick
5.
SOLE SOURCE JUSTIFICATION
Engraver's Express is the only known supplier of the Epilog series of laser engravers. Epilog is the only known laser engraver to offer a 10 Base T Ethernet connection.
6.
TRADE AGREEMENTS:
Agreement on Internal Trade (AIT) / North American Free Trade Agreement (NAFTA) applies to this proposed procurement.
7.
SOLE SOURCE JUSTIFICATIONS:
Government Contracts Regulations (GCR) and Limited Tendering Reasons:
GCR Part 1, Section 6 (d) Only one supplier (person or firm) is capable of performing the contract.
AIT - Article 506, Section 12 (b) Where only one supplier is able to meet the requirements of a procurement, an entity may use procurement procedures that are different from those described paragraphs 1 through 10, in the following circumstances: (b) where there is an absence of competition for technical reasons and the goods or services can be supplied only by a particular supplier and no alternative or substitute exists. NAFTA - Article 1016, Section 2 (b) An entity may use limited tendering procedures in the following circumstances and subject to the following conditions, as applicable: b) where, for works of art, or for reasons connected with the protection of patents, copyrights or other exclusive rights, or proprietary information or where there is an absence of competition for technical reasons, the goods or services can be supplied only by a particular supplier and no reasonable alternative or substitute exists;
8.
DELIVERY Date:
Mandatory Delivery Date is March 31, 2013.
9.
ESTIMATE OF THE COST OF THE PROPOSED CONTRACT:
$48,000.00 CND
10.
NAME AND ADDRESS OF THE PROPOSED CONTRACTOR:
E.E. Engraver's Express Inc. #705 - 20381 - 62 Avenue Langley, British Columbia V3A5E6 Canada
Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
Inquiries and submission of Statements of Capabilities should be addressed to:
Tammy Kozak E-mail address:
tammy.kozak@pwgsc-tpsgc.gc.ca
Delivery Date: Above-mentioned
You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.
An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.
However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.
Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.
The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.
