Camrose County is accepting proposals for the construction of a Fire Hall near the West Dried Meat Lake Regional Landfill North East of Ferintosh, Alberta. This Request for Proposal will be the initiation of evaluating the services or equipment requirements of Camrose County.
The deadline for submission of proposals is Tuesday, February 16, 2021 at 3:30 p.m.. Proposals must be received by Camrose County by the specified time. Any submission received after this deadline will not be considered. Applicants will be notified within 2 weeks after the deadline of the result of their proposal.
Proposals will cover all of the specific needs of the County as specified in this request document. Any further services or options offered as “optional” or “in addition to” the specifics required in this request may be included in the proposals. However, the specifics required under this request will be weighted more heavily and given greater consideration in the review process. The County reserves the right to take advantage of any additional services or options included in the successful proposal.
All required items in this request shall be clearly addressed in the proposal. Any additional costs (exclusive of GST) shall be included as well as the nature of the fee structure. ANY SPECIFIED REQUIREMENT THAT CANNOT BE PROVIDED AS DESCRIBED SHALL BE NOTED IN THE PROPOSAL.
Proposals shall be marked “Camrose County Fire Hall #2” and addressed to:
Mike Kuzio
Manager of Protective Services
Camrose County
3755 – 43 Avenue
CAMROSE, ALBERTA
T4V 3S8
No proposals by facsimile, telephone telegram or e-mail will be accepted for this Request for Proposal.
Potential suppliers are asked to submit the name and telephone number of a contact that the County may contact regarding any questions or clarifications needed relating to the potential supplier’s response on the Request for Proposal. Potential suppliers are also asked to provide the contact liaison who will be responsible for managing the County’s account if successful.
Camrose County may accept or reject any or all proposals as may be in the best interest of the County. The final decision rests with County Council who will select the successful proposal at a regular meeting of Council.
Camrose County reserves the right to reject any and all Request for Proposal submissions at its sole discretion and that the lowest or any proposal may not necessarily be accepted.
B. Restrictions and Conditions
Potential suppliers are advised that all of the following instructions to potential suppliers and condition of proposals must be strictly complied with and any non-compliance may invalidate the proposal in question.
All proposal responses shall be written in English.
All rates/pricing are to be quoted in Canadian dollars and are to be Goods and Services Tax extra.
Camrose County shall not be responsible for any costs incurred by the potential suppliers in the preparation or submission of their responses.
Any questions regarding the details of the specifications or the submission and review process can be directed to:
Mike Kuzio
Manager of Protective Services
Camrose County
3755 – 43 Avenue
Camrose, Alberta
T4V 3S8
Phone: (780) 672-4449
E-mail: mkuzio@county.camrose.ab.ca
Or
Chris Willms
Municipal Intern
Camrose County
3755 – 43 Avenue
Camrose, Alberta
T4V 3S8
Phone: (587) 769-0368
E-mail: cwillms@county.camrose.ab.ca
The County reserves the right to request and have supplied any additional information or clarifications. However, if numerous clarifications are required from a potential supplier, their proposal response may be disqualified at the discretion of Camrose County. Therefore, please ensure that all areas of the proposals are properly and fully addressed.
The resultant outline agreement cannot be assigned to a third party without prior notification to Camrose County and the County’s acceptance of the change.
III. GENERAL INFORMATION
Camrose County is erecting one new Fire Hall on a site to the East of the West Dried Meat Lake Regional Landfill at SE-14-44-21 W4.
IV. SPECIFIC REQUIREMENTS
A. WDML Regional Fire Hall
The legal description is SE-14-44-21-W4. The new building location will be decided prior to construction.
The successful supplier will be responsible for all development and building permits. The successful supplier will be responsible for any and all architectural drawings required by any and all authorities.
The successful supplier will be responsible for any plot plans or footprints.
The supplier will be responsible for all utility locates and Alberta First Calls.
The supplier will be responsible for any and all site preparation, leveling, earth removal, brushing, scraping, excavation, fill, compacting or any other site work necessary.
The supplier will be required to observe any and all legislation and/or regulations under the Municipal Government Act, Occupational Health and Safety Act, W.C.B., Safety Codes Act, Alberta Building Codes or municipal by-laws all of which may be amended or repealed and replaced from time to time or whatever jurisdictional or regulatory authority that may govern.
The supplier will be required to adhere to any and all requisites for building permits of the jurisdictional or regulatory authority that may govern.
The supplier will be required to carry out his/her duties in compliance with any and all legislation, regulations, by-laws or policies of the governing jurisdictional or regulatory authority.
The supplier will be required to construct the Fire Hall according to Alberta Building Code. This may include but not be limited to wood, metal, concrete, asphalt, shingles, windows, glass, carpet, fiberglass, copper pipe, plastic pipe, porcelain, hardware, light fixtures, light bulbs, electrical wiring, tin, etc.
The supplier will be required to coordinate and work with any preferred contractors with whom the County has already negotiated an agreement with, i.e. demolition contractor, wastewater services contractor or water well driller. This will allow for the complete and successful construction of the desired end product.
The supplier will be required to coordinate and include in their scope of work any and all electrical, plumbing, heating, sheet metal or any other trades requirements.
The supplier will be required to coordinate any and all temporary and full time hook-ups such as power, natural gas or any other utilities.
After construction the supplier will be required to clean up, groom, manicure and landscape the site to a respectable level of condition. Topsoil and clay may be required to replace any voids on the site. Site finishing will form a part of the scope of work.
The supplier will be required to dispose of any debris accumulated in an acceptable manner in compliance with any and all legislation and/or regulations under the Municipal Government Act, Occupational Health and Safety Act, Safety Codes Act, Alberta Building Codes or municipal by-laws all of which may be amended or repealed and replaced from time to time or whatever jurisdictional or regulatory authority that may govern.
All materials from the construction of the fire hall can be disposed of at the West Dried Meat Lake Landfill at no charge.
The supplier shall by personal inspection, examination, calculations or other tests or by any other means, satisfy himself/herself with respect to local conditions to be encountered and the quantities, quality and practicability of the work, the nature and quantity of materials to be used, the equipment and facilities required throughout all stages of the work and all other matters which can in any way affect the work.
The supplier shall use due care and take all necessary precautions to ensure the protection of persons and property. The supplier shall be liable for any and all injury or damage which may occur to persons or property due to any act, omission, neglect or default of the supplier or his/her employees, workmen or agents.
The supplier shall, without further order, provide and maintain at all times during the progress or suspension of the work, suitable barricades, fences and signs as will be necessary to ensure the safety of the Public or those engaged in the work. In addition, the supplier shall provide for the proper placement of fire extinguishers of the right size and type during work in progress and shall take steps to ensure that his/her employees are familiar with their use, if required.
The supplier shall provide to the County their Certificate of Recognition (COR) and be responsible to ensure that all his/her workers and employees are briefed as to the specifics of their company safety prior to the commencement of work and shall conform to that policy throughout all stages of the work.
The supplier shall protect himself/herself and indemnify and save the County harmless from any and all claims and/or actions which may arise from the supplier's/Subcontractors’ operations. For this purpose, the supplier shall, without restricting the generality of the foregoing provide written proof to the County that he/she maintains a minimum of $5,000,000.00 Public Liability and Property Insurance for work relating to any of the County facilities as specified in this RFP. Such coverage shall remain in effect throughout the work and shall name the Camrose County as a co insured. Such written proof shall be certified by the suppliers’ Insurance Company and submitted to the County prior to the commencement of work.
The supplier shall comply with all requirements of the Workers' Compensation Act of Alberta and any regulations applicable thereto and without restricting the generality of the foregoing, the supplier shall adhere to any safety regulations governing the work. The supplier shall provide to the County a clearance from the Worker’s Compensation Board prior to the commencement of work and immediately following completion of the work and prior to the final payment being made.
The supplier shall keep on the work site at all times during its progress a competent Foreman or Superintendent. The Foreman or Superintendent shall represent the supplier and directions given to him/her from the County shall be held to be given to the supplier. The Foreman or Superintendent shall give efficient and effective supervision to the work until its completion.
The supplier shall maintain on site a copy of the quotation information and shall make it available for reference as required.
The supplier shall at all times enforce strict discipline and good order among his/her employees and shall not employ on the work any unfit person or anyone not skilled in the work assigned to him.
The County may appoint any person or corporation or an employee of such person or corporation to be an inspector. Such inspector shall have the authority of the County to reject materials, procedures or workmanship as not complying with the provisions of the work as specified herein. Such inspector may order routine recognized tests or inspections that may be deemed necessary to ascertain the proper execution of the work. The cost of work found deficient under the terms of the quotation, including any additional cost necessary to make the work acceptable under the quotation, shall be paid by the supplier.
The supplier agrees to correct promptly, at his/her own expense defects or deficiencies in the work and shall Warranty (over and above any manufacturer’s warranty) the performance of the work for a Two (2) year period commencing the date payment is made by the County to the supplier. The supplier further agrees to correct, at his/her own expense, any damage to any other work, property or equipment resulting from the operations of the supplier.
The supplier shall furnish the County with any and all warranty information and operating manuals associated with the work.
Upon the satisfactory completion of the work in its entirety as judged by the County, and subsequent to the expiration of the holdback period (46 days from date of completion) and proof of W.C.B. payment and a Statutory Declaration, the County will pay the supplier for the performance of the work. The holdback will be in the amount of 10% of the price, GST included. The County may approve progress payments for the completion of various phases of work. Notwithstanding the holdbacks described, payment of the final invoice will occur within 30 days of receipt.
A final site inspection with both the supplier and the County is mandatory at the time of completion to review the project. The supplier’s responsibility will be limited to the original scope of negotiated work including any authorized changes implemented after or during negotiations. In the event of uncompleted or unsatisfactory items, a reasonable deficiency holdback amount will be determined for the value of the items in question. A reasonable amount for deficiency holdback is defined as the actual cost to complete or rectify the items in question. In such circumstances, the supplier will act immediately to complete the deficiencies. The deficiency holdback is due to be paid without delay upon satisfactory completion of the noted deficiencies. The warranty period begins from the date of Certificate of Substantial Completion, or building occupation by County, whichever is earlier, and continues for two full years. Full payment of the performance (not including deficiency holdbacks) is required to process warranty claims.
B. Desired Equipment Storage Facilities Features and Requirements
As previously mentioned, the supplier is responsible for any and all architectural drawings. Camrose County only has a concept in mind; therefore, it will be a design/build project.
Specific features and requirements that the County has in mind and expects the supplier to meet or exceed are:
Design and layout of building system
• Project drawings stamped by engineer registered in Alberta
• Site supervision to completion of project
• Construction of one 50’ X 100’ Fire Hall
• Excavation for all foundations
• Backfilling and compaction of foundations systems to grade using existing excavated material
• 4’ Concrete foundation wall on a 20”x 8” spread footing
• 1 ½” Below grade rigid insulation around the perimeter of the foundation
• 50’x 100’x 6” graded and compacted gravel base
• 50’x 100’x 6” concrete floor reinforced with 10mm rebar 16” OC each way
• 32 mpa Type 50 concrete standard (or as required by Professional Engineer)
• Exterior concrete work spanning all bay doors and going out 40’ from the building
• Exterior concrete work for commercial man doors of 4’x6’
• 6” Concrete filled bollards outside each overhead door
• Two compartment sump in 4 bays
• 15’ concrete gutters connected to the sump
• Anchor bolts for structural wall support
• OSB sheeting on walls (3/8”) and roof (7/16”)
• Vapor barrier on inside walls
• Commercial trusses
• Sloped roof (3:12) minimum
• 18’ Eve wall height
• 2x8 wall studs
• 29ga galvalume roof cladding
• 29ga colored Dura clad exterior wall cladding
• 29ga colored flashings and trims
• All interior walls finished with white 29ga liner panel
• Vented ridge cap
• Aluminum soffit and fascia
• 6” Aluminum eavestrough and downspouts
• (4) - 16’x16’ TD134 overhead doors with operators facing east
• 3-0x 7-0 exterior commercial man doors
• 4-0x 7-0 interior commercial man doors
• Non sliding PVC solid triple pane windows
• R40 Blown insulation in the attic
• R28 Batt insulation in the exterior walls
• A 50’x16’ wood frame mezzanine with 100 psf live load rating
• (1) Men’s Bathroom
• (1) Women’s Bathroom
• (1) Shower Room
• Meeting room including 8’ of white thermo wrap cabinets for kitchenette
Electrical
• 12- Tandem LED fixtures in shop area
• Emergency/ Exit lighting
• Exterior LED lighting fixtures operated by a light sensing eye
• 12- 15A/120V receptacles throughout the shop
• 1 clothes dryer outlet
• 1-100A 60cct 208V 1 phase panel
• Fridge outlet in meeting room
• Microwave outlet in meeting room
• Counter receptacles in meeting room
• Convenience receptacles in meeting room
• Tandem LED fixtures in meeting room
• LED fixtures in bathrooms
• GFCI receptacle in bathrooms
• Exterior LED mounted wall packs
• Exterior receptacles
Mechanical
• Plumbing and gas permit
• Tank type water closet in bathrooms
• Counter mount lavatory in bathrooms
• 36” fiberglass shower in the shower room
• 90 C.F.M exhaust fan in bathrooms
• Double compartment kitchen sink in kitchenette
• (1) - 62.5mm apparatus water fill connection to be provided at designated location within a bay including storz connection and gate valve
• Cold water hose bib in shop area
• MQ3-45 Grundfos pressure pump
• Plumbed for clothes washer
• Provide all sanitary piping required starting from 1m outside the building
• Supply and install all necessary waterlines on the interior of the building
• 40 gal hot water tank installed on mezzanine
• Supply and install gas line to 1-infrared heater,1- furnace and 1- hot water tank
• Supply and install gas line for 1-hotsy
• Lennox 45,000 BTU Furnace to heat meeting room, bathrooms, and shower room
• 125,000 BTU infrared heater in shop area
• Exhaust fan and intake air with motorized damper in shop area.
Parking Lot and Driving Area
• Gravel parking lot of 100’x100’
• Gravel driving area extending 20’ beyond exterior concrete work
• Graded to promote positive drainage away from the building and off the driving area
• 1” of 4-40 spec surface gravel compacted into the base and 1” of 4-20 spec surface gravel applied on top – Gravel will be provided by the County
• Base should be constructed of a minimum of 450 mm of compacted clay to 98% compaction
Access Road
• 130’ of road with 26’ road top
• Center crown with 3% grade to road edge
• 3:1 sideslopes
• 1” of 4-40 spec surface gravel compacted into the base and 1” of 4-20 spec surface gravel applied on top – Gravel will be provided by the County
• Base should be constructed of a minimum of 450 mm of compacted clay to 98% compaction
C. Decisive Factors
Critical to this project is supplier/contractor availability. This will include the coordination of other sub trades and professionals. The substantial completion date is October 31, 2021 or sooner. This may or may not disqualify potential suppliers/contractors, on their own accord, from submitting requests because of previous commitments. Camrose County needs to know this in order to properly evaluate and ascertain how to most wisely manage this project.
a) Availability - anticipated or projected start date.
b) Completion date
c) Outline proposed schedule and milestones
V. CONCLUSION
This building site is available for personal viewing and inspection. This may allow you a better opportunity to truly appreciate what the project is all about. Once approved by Council, Camrose County intends on beginning this project so that it is completed October 31, 2021.
