Context
The CRA has full procurement authority for the supply of furniture, which allows it to use a range of procurement strategies including the establishment of contracts to support its strategic sourcing objectives. CRA contracts are expected to offer an effective business solution for the supply of furniture in a wide variety of situations from small-scale furniture replacement and office relocation/reconfiguration up to major fit-up projects, as well as emerging requirements outside of typical supply to commercial office locations.
Objective
The Canada Revenue Agency (CRA) has a requirement for the supply, delivery, and installation of new furniture products, on an as and when requested basis, to support its current and evolving work environments. Its variety of work environments is the result of changing workplace standards as well as new pressures prompting the CRA to re-evaluate where and how its employees are doing their work.
The requirement is divided into three (3) categories as follows:
Category 1: Freestanding Desking
Category 2: Panel systems
Category 3: Collaborative and support space furniture
Bidders may submit a proposal for one Category or multiple Categories. The CRA will evaluate bids for each Category separately. The Bidder with the highest ranked responsive bid in each Category and meeting all the mandatory requirements will be recommended for award of a contract for the respective Category.
The CRA reserves the right to award one (1) contract for the Categories that a Bidder is successful in. For example, if Bidder 1 submits bids for each of Categories 1, 2, and 3, and is the highest ranked responsive bid for all three Categories, then the CRA may award one (1) contract to Bidder 1 for Categories 1, 2, and 3.
A resulting contract will have:
a firm two-year period and two (2) one-year option periods;
the option to add, remove, or modify products or locations from the Contract, if the need arises, due to a shift in legislation, policy, or program requirements; and
a minimum spend commitment in the amount of
Category 1 Freestanding Desking - $500,000
Category 2 Panel systems - $60,000 and
Category 3 Collaborative and support space furniture - $250,000
All amounts are in Canadian currency. The minimum spend commitment may be satisfied by CRA over the entire period of the resulting contract, which includes any exercised option periods.
The CRA’s e-procurement solution for ordering, receiving and reconciling goods and services is an SAP Ariba tool which has been branded internally as Synergy 2.0. Synergy 2.0 will be used to place orders under any resulting contract.
The resulting contracts will offer good value for the CRA by demonstrating that:
Products are safe and durable to use over the lifecycle, and support the health and safety of employees
Contracts can offer a range of furniture solutions whose characteristics favour long-term re-use/redeployment, reconfiguration, repeatability and scalability
Furniture supply is associated with favourable environmental performance consistent with industry best practices
This requirement is subject to the Canadian Free Trade Agreement, the World Trade Organization – Agreement on Government Procurement, the Canada-Chili Free Trade Agreement, the Canada-Peru Free Trade Agreement, the Canada-Columbia Free Trade Agreement, the Canada-Panama Free Trade Agreement, the Canada-Honduras Free Trade Agreement, the Canada-Korea Free Trade Agreement, the Canada-Ukraine Free Trade Agreement, the Comprehensive Economic and Trade Agreement, and the Comprehensive and Progressive Agreement for Trans-Pacific Partnership.
Documents may be submitted in either official language of Canada.
CONTRACTOR SELECTION METHODOLOGY
The evaluation of proposals will be performed in four steps as follows:
Step 1 – Evaluation against Mandatory Criteria
Step 2 – Evaluation against Point Rated Criteria
Step 3 – Evaluation of Financial Proposals
Step 4 – Basis of Selection– Highest Total Combined Rating of Technical Merit and Price
The selection will be based on the highest responsive total combined rating of technical merit and price. The ratio will be
20%
for the technical merit and
80%
for the price.
Step 5 – Conditions Precedent to Contract Award
Step 6 – Proof of Synergy (Ariba) Compliance
Step 7 – Contract Entry
The CRA reserves the right to negotiate with suppliers on any procurement.
RFP CLOSING DATE:
Bids must be received on or before September 21, 2021 no later than 2:00 p.m EDT, at the following address:
Canada Revenue Agency
Bid Receiving Unit
Ottawa Technology Centre
Receiving Dock
875 Heron Road
Room D-95
Ottawa, ON K1A 1A2
Contracting Authority
All enquiries regarding this Request for Proposal must be directed in WRITING (see email address below) to:
Paul Wren
Supply Project Manager
Canada Revenue Agency
Administration Directorate
Contracting Division
250 Albert St., 8 th
Floor
Ottawa, ON, K1A 0L5
E-mail:
paul.wren@cra-arc.gc.ca
Please refer to the solicitation documents for further information and instructions regarding this opportunity.
