Important Notice for this Opportunity
The Regional Municipality of Wood Buffalo (“RMWB” or “Municipality”) has moved to a fully-integrated online e-Procurement Tool, bids&tendersTM which allows proponents to view, register and submit bids entirely online in one quick, easy and convenient location.
• The proposal document(s) for this opportunity has been posted on https://rmwb.bidsandtenders.ca for viewing and downloading.
• Submissions will be received online only, through the bidding system.
There is no fee or charge for accessing or downloading RMWB opportunities on bids&tendersTM.
Requirements:
1. Bidding System Account and Plan Taker
All proponents shall have a bidding system Vendor Account and be registered as a Plan Taker for this opportunity. Registering as a Plan Taker will enable the proponent to download the opportunity (without the watermark "preview" on them), to receive addenda/addendum email notifications, to download addenda and to submit their Proposal electronically through the bidding system.
Proponents interested in this opportunity are invited to create a free Bidding System Vendor Account at https://rmwb.bidsandtenders.ca and click on the "Create Account" button. To register as a Plan Taker, click on the "Register for this Bid" button.
PROPOSALS SHALL ONLY BE RECEIVED THROUGH THE MUNICIPALITY’S BIDDING SYSTEM.
Hardcopy submissions are not permitted. It is imperative that Proponents create their login from the link contained in the email invitation from ‘bids&tendersTM’. Do not go directly to bids&tendersTM website and create a separate vendor account.
Proponents are strongly urged when creating or updating a ‘bids&tendersTM’ vendor account to invite additional contacts to the vendor profile. This will permit invited contacts that have created their own login to manage (register, submit, edit and withdraw) their account and the Proposal. In the event of vacations or illness, these additional contacts may act on the Proponent’s behalf, have the authority to receive addendum notifications from ‘bids&tendersTM’, submit Proposals electronically through ‘bids&tendersTM’ and/or withdraw and/or edit and/or acknowledge addenda.
The opportunity can however be previewed with a watermark (PDF format only), without creating an account.
The links provided below provide a guide on how to create a vendor account.
https://bidsandtenders.zendesk.com/hc/en-us/articles/360001984031-How-do-I-create-an-account- with-
%20%20bids-tenders-
https://register.gotowebinar.com/recording/8673069059479882497
Please note that any Bid(s) received from a Proponent that is not registered as a Plan Taker for this opportunity will be disqualified from the Competition.
2. Questions
Questions related to this opportunity are to be submitted to the RMWB Contact through the Bidding System only, by clicking on the "Submit a Questions" button for this specific opportunity.
3. Submission Confirmation
After a bid is submitted, the bidding system will send a confirmation email to the proponent advising that their bid was submitted successfully. If you do not receive a confirmation email, contact bids&tendersTM support at support@bidsandtenders.ca. Late Proposals will not be accepted.
4. Submission Format
Proponents should complete the online forms and upload required documentation (if any), in PDF format. If a proponent needs to upload more than one (1) document per category, the documents should be combined into a single PDF file.
5. Addenda
Proponents shall acknowledge receipt of any addenda when submitting their bid through the bidding system by checking a box for each addendum and any applicable attachment.
If a proponent submits their bid prior to the bid closing time and date, and an addendum is issued, the bidding system shall WITHDRAW the bid submission and the bid status will change to an INCOMPLETE STATUS. An incomplete status means that the RMWB has not received the bid. The proponent can view this status change in the "MY BIDS" section of the bidding system.
The proponent is solely responsible to:
i) make any required adjustments to their bid, and
ii) acknowledge the addenda; and
iii) ensure the re-submitted bid is RECEIVED by the bidding system no later than the stated bid closing date and time.
Additional information on Addenda is provided in Part 1, Section 1.5.3 below.
