NOTICE OF INTENT
The City of Calgary (“The City”) is proceeding with the following acquisition:
Scope of Project:
The City issued competitive RFP 11-1621 for the supply and installation of DCS Hardware and Software this included replacement of exiting DCS automatization systems at the Bonnybrook and Fish Creek Wastewater Treatment Plants. The City entered in a Contract in 2011 with Spartan Controls Ltd for the supply of DeltaV DCS.
The procurement includes:
• DeltaV Hardware, software and peripheral devices and systems;
• DeltaV Software, configuration, programming; licensing;
• Upgrades and maintenance for expansion, upgrades and new capital process projects;
• Annual hardware and software upgrades and technical support;
• Configuration, programming, testing and commissioning for new process projects
• Operational support interfaces, HMI’s, programming equipment, consoles and graphical devices;
• DeltaV Network infrastructure, including security hardware systems.
Notice is hereby given by The City of Calgary (“The City”) of its intent to enter into an Agreement with Spartan Controls Ltd. (“Spartan”), for he next 10 years for the provision of Delta V Distributed Control System (DCS) hardware and software to support and maintain operability of The City of Calgary’s Water Treatment and Wastewater Treatment Plants and Remote plant sites.
The City reserves the right at any time to evaluate the Delta V solution and may go back to market for a request for proposal; this decision will be determined by system performance, financial environment, and resource availability.
Legal Name of firm:
Spartan Controls Ltd.
Description of service and goods:
Delta V Hardware and Software as well as their configuration and operational support as described above.
Budget and Contract Term:
Ten (10) years. The City reserves the right at any time to evaluate the Delta V solution and may go back to market for a request for proposal; this decision will be determined by system performance, financial environment, and resource availability.
Estimated total contract spend: $ 7,602,000.00
It is the intent of The City of Calgary to award this contract for the following reason(s):
1. DeltaV DCS systems have been installed since 1997 by The City to keep process infrastructure operational and standardized across the Water and Wastwater Treatment plants.
2. Water and Wastewater Treatment plants utilize DeltaV software, hardware to control and monitor critical operations of all plant processes.
3. DeltaV is standardized across the Water and Wastewater operational and maintenance business.
4. Spartan Controls has been a reliable, local source to Water Services for the implementation, service, and support of the Water Services DeltaV systems. Water Services has invested heavily in process control logic and HMI programming practices implemented by Spartan Controls to ensure systems reliability and functionality of process controls. Spartan’s proven extensive knowledge and experience in Water & Wastewater industry has enabled Water Services in ensuring service delivery to Calgarians.
5. Under New West Partnership Trade Agreement (NWPTA) exemption (g) “where it can be demonstrated that only one supplier is able to meet the requirements of a procurement. The Delta V hardware and software is manufactured by Emerson Process Management and Spartan Controls Ltd., they are the sole provider of DeltaV DCS systems for the Canadian Western Provinces.
6. The Canada Free Trade Agreement Article 513(c) for additional deliveries by the original supplier of goods or services that were not included in the initial procurement, if a change of supplier for such additional goods or services:
(i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, software, services, or installations procured under the initial procurement; and
(ii) would cause significant inconvenience or substantial duplication of costs for the procuring entity, applies;
For consideration any party that wishes to address this procurement action must submit in writing the following information:
1. Firm name and contact information.
2. Relevant specific information regarding the firm’s ability to address the specified procurement.
3. Ability to offer competitive products and services that will be advantageous to The City; and
4. Brochures, marketing information and other non-essential materials should NOT be included.
Information package must be submitted in English and should not be more than two (2) pages in length.
1. Responses to this NOI must be submitted electronically on the SAP Business Network portal located online at:
supplier.ariba.com
2. All responses to this NOI must be submitted on or before the Submission Deadline.
Questions regarding this NOI must be submitted using the “Q & A Tab” in the SAP Business Network online system at the location cited above.
No communications with respect to the NOI are to be directed to anyone other than the City Contact, or by any other method outside of the “Q & A Tab” in the SAP Business Network system. The City is under no obligation to provide additional information and The City will not be responsible for any information provided or obtained from any source other than the City Contact.
The City reserves the right to determine the relevance of any communication and accept or reject the communication as deemed in the best interest of The City.
