22-58045
M7 Chiller and Heat Pump Replacement
You are invited to submit
one
electronic Technical Proposal and
one
electronic Tender Form in two separate attachments to fulfil the following requirement forming part of this Request for Proposal. One attachment
must
be clearly marked ‘Technical Proposal’ and the other attachment
must
be marked ‘Tender Form’. All financial information
must
be fully contained in the Tender Form, and only in the Tender Form. Vendors who provide financial information in the technical proposal will be disqualified.
All proposals should include the front page of this RFP duly completed.
The National Research Council Canada, 1200 Montreal Road Ottawa, has a requirement for a project that includes:
Work under this contract covers chiller and heat pump replacements of Building M07 located on the Montreal Road Campus of the National Research Council of Canada
1.Selection Criteria
Potential bidders will be rated in a combination of technical score and price rating. For this project the total score will be established as follows:
Technical rating 40% = Technical Score (Points)
Price rating 60% = Price Score (Points)
Total Score = Max. 100 points
Requirement for proposal format
The following proposal format information should be implemented when preparing the proposal:
You are invited to submit the Technical Proposal and Financial Proposal into one (1) email with two attachments clearly identified, all financial information must be fully contained in the Financial Proposal, and only in the Financial Proposal.
Paper size should be - 216mm x 279mm (8.5" x 11");
Minimum font size - 11 point Times or equal;
Minimum margins - 12 mm left, right, top, and bottom;
One (1) ‘page’ means one side of a 216mm x 279mm (8.5" x 11") sheet of paper;
279mm x 432 mm (11" x 17") fold-out sheets (i.e. for spreadsheets and organization charts) will be counted as two pages;
Specific requirement for the proposal
The maximum number of pages (including text and graphics) to be submitted for the Rated Requirements is Thirty (30) pages.
The following are not part of the page limitation mentioned above:
Covering letter;
Cover Page;
Tab/Dividers, provided they are free of text and/or graphics
Front page of the RFP;
Front page of revision(s) to the RFP;
Price Proposal Form
Mandatory Requirements
&
Evaluated Technical Criteria
tables
Consequence of non-compliance: any pages which extend beyond the above page limitation and any other attachments will be extracted from the proposal and will not be forwarded to the NRC Evaluation Board for evaluation.
When submitting the technical proposal start by demonstrating the mandatory criteria before presenting the evaluated technical criteria.
Mandatory requirements
Failure to meet the mandatory requirement will render the proposal as non-responsive and no further evaluation will be carried out.
Item
Mandatory Requirements
Proposal Page #(s)
1
The Proponent must have a minimum of ten (10) years’ experience in the execution of mechanical projects, and as a contractor providing construction services comparable to this tender. Provide a company profile and relevant history as described in item #1 of the evaluated technical criteria.
2
The Proponent must supply a CV for the proposed Construction Site Supervisor and Project Manager.
3
Contractor to demonstrate to be a member of MCAC or any recognized mechanical contractors association in Ontario.
Include this table with your proposal and indicate the proposal page where the information can be found.
Any Proposal which fails to meet any of the following mandatory requirements will be considered non-compliant and will not be given further consideration. Each requirement should be addressed separately.
Evaluated Technical Criteria
Item
Evaluated Technical Criteria
Proposal Page # (s)
Max Score
1
Demonstrated experience by the Proponent providing general mechanical construction services relevant to this project. Include 2 comparable projects completed by the proponents firm in the last 10 years with reference names & phone numbers. Maximum 1 page per project. Evaluations will take into account relevance compared to the scope of this tender (up to 3 points for each example project) and whether the reference was satisfied with the work completed (up to 1 point for each example project). It is the responsibility of the bidder to ensure the contact information for the reference is accurate. If the reference cannot be reached or declines to provide input the proponent will received a score of 0/1 for that example.
8
2
Qualifications and overall experience of proposed Construction Site Supervisor and Project Manager. CV will be scored on the basis of related experience (up to 2 points), experience acting as a Construction Site Supervisor on federal government construction projects (up to 2 points) and Project Manager (up to 3 points). Include detailed examples of 2 past projects including reference contacts that can confirm the individual was the Construction Site Supervisor for at least 80% of the duration of those projects. If the reference cannot be reached or declines to provide input the proponent will received a score of 0/1 for that example. CV should be no longer than 3 pages.
7
4
The Proponent should provide their construction schedule for this project, from award to final completion, detailing major milestones, critical path elements, and associated timelines. Schedule evaluation will be based on whether it meets the completion date noted in the tender documents (up to 2 point), and if the tasks and associated timelines demonstrate the contractor understands the scope of work (up to 3 points).
5
Total
20
Include this table with your proposal and indicate the proposal page where the information can be found.
2. EVALUATION AND RATING
Financial proposals will remain unopened and only the technical components of the proposals considered responsive will be reviewed, evaluated and rated by a NRC Evaluation Board in accordance with the criteria listed in the evaluated technical criteria table.
No further consideration will be given to proponents not achieving the pass mark of 14 out of 20 (70%). The successful Bidder shall be the one who accumulates the highest combined score of the technical assessment (40%) and tendered amount (60%), as shown below:
TABLE A
Bidder #1
Bidder #2
Bidder #3
Technical score
18 out of 25
20 out of 25
23 out of 25
Tendered amount
$190,000
$200,000
$210,000
For information only:
Technical score (40%)
Tendered amount score (60%)
Final score
Bidder #1
18/25 X 40(%) = 28.8
190 k X 60(%) = 60
190 k
= 88.8
Bidder #2
20/25 X 40(%) = 32
190 k X 60(%) = 57
200 k
= 89
Bidder #3
23/25 X 40(%) = 36.8
190 k X 60(%) = 54.3
210 k
= 91.1
(successful bid)
GENERAL
Questions regarding any aspect of the project are to be addressed to and answered only by the Departmental Representative (or his designate) or the Contracting Authority.
Any information received other than from the Departmental Representative (or his designate) or the Contracting Authority will be disregarded when awarding the contract and during construction.
Firms intending to submit tenders on this project should obtain tender documents through the Buyandsell.gc.ca TMA services provider. Addenda, when issued, will be available from the Buyandsell.gc.ca TMA service provider. Firms that elect to base their bids on tender documents obtained from other sources do so at their own risk and will be solely responsible to inform the tender calling authority of their intention to bid. Tender packages are not available for distribution on the actual day of tender closing.
MANDATORY SITE VISIT
It is mandatory that the bidder attends one of the site visits at the designated date and time.
At least one representative from proponents that intend to bid must attend.
The site visits will be held on September 20 th
and September 21 st
2022 at
9:00 . Meet Allan Mackenzie at Building M-7, Main Entrance, 1200 Montreal Road, Ottawa, ON. Bidders who, for any reason, cannot attend at the specified date and time will not be given an alternative appointment to view the site and their tenders, therefore, will be considered as non-responsive.
NO EXCEPTIONS WILL BE MADE.
As proof of attendance, at the site visit, the Contracting Authority will have an Attendance Form which MUST be signed by the bidder’s representative. It is the responsibility of all bidders to ensure they have signed the Mandatory Site Visit Attendance form prior to leaving the site. Proposals submitted by bidders who have not attended the site visit or failed to sign the Attendance Form will be deemed non-responsive.
CLOSING DATE
Closing date is October 11 th , 2022, 14:00
TENDER RESULTS
Following the Tender closing, the tender results will be sent by email to all Contractors who submitted a tender.
SECURITY REQUIREMENT FOR CANADIAN CONTRACTORS
MANDATORY SECURITY REQUIREMENT:
This procurement contains a mandatory security requirement as follows:
The Contractor must, at all times during the performance of the Contract, hold a valid Designated Organization Screening (DOS), issued by the Canadian Industrial Security Director (CISD), Public Works Government Services Canada.
The Contractor personnel requiring access to sensitive work site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by CISD/PWGSC.
The Contractor must comply with the provisions of the:
Security Requirements Checklist attached at Appendix “D”
Industrial Security Manual (Latest Edition) available at:
https://www.tpsgc-pwgsc.gc.ca/esc-src/msi-ism/index-eng.html
VERIFICATION OF SECURITY CLEARANCE AT BID CLOSING
The Bidder must hold a valid Designated Organization Screening (DOS) issued by the Canadian Industrial Security Directorate (CISD), Public Works and Government Services Canada (PWGSC), TO BE INCLUDED WITH THEIR TENDER OR PROVIDED WITHIN 48 HOURS FROM THE DATE AND TIME OF TENDER CLOSING. Verifications will be made through CISD to confirm the security clearance status of the Bidder. Failure to comply with this requirement will render the bid non-compliant and no further consideration will be given to the bid.
Within 72 hours of tender closing, the General Contractor must name all of his sub-contractors, each of whom must hold a valid RELIABILITY STATUS, granted or approved by CISD/PWGSC, or any other Federal Department or Agency along with the names and birthdates or security clearance certificate numbers of all personnel who will be assigned to the project.
It is to be noted that any subcontractor required to perform any part of the work during the performance of the subsequent contract must also adhere to the mandatory security requirement of the contract. As well, no personnel without the required level of security will be allowed on site. It will be the responsibility of the successful bidder to ensure that the security requirement is met throughout the performance of the contract. The Crown will not be held liable or accountable for any delays or additional costs associated with the contractor’s non-compliance to the mandatory security requirement. Failure to comply with the mandatory security requirement will be grounds for being declared in default of contract.
For any enquiries concerning the project security requirement during the bidding period, the Bidder/Tenderer must contact the Security Officer @ 613-993-8956.
WSIB (WORKPLACE SAFETY AND INSURANCE BOARD)
All Bidders must provide a valid WSIB certificate with their Tender or prior to contract award.
OFFICE OF THE PROCUREMENT OMBUDSMAN
Clause for solicitation documents and regret letters for unsuccessful bidders
The Office of the Procurement Ombudsman (OPO) was established by the Government of Canada to provide an independent venue for Canadian bidders to raise complaints regarding the award of federal contracts under $25,300 for goods and under $101,100 for services. Should you have any issues or concerns regarding the award of a federal contract below these dollar amounts, contact OPO by e-mail at boa.opo@boa-opo.gc.ca, by telephone at 1-866-734-5169, or by web at www.opo-boa.gc.ca. For more information about OPO, including the available services, please visit the OPO website.
Contract Administration
The parties understand that the Procurement Ombudsman appointed pursuant to Subsection 22.1 (1) of the Department of Public Works and Government Services Act will review a complaint filed by the complainant respecting the administration of the Contract if the requirements of Subsection 22.2(1) of the Department of Public Works and Government Services Act and Sections 15 and 16 of the Procurement Ombudsman Regulations have been met.
To file a complaint, the Office of the Procurement Ombudsmai1 may be contacted by e-mail at boa.opo@boa-opo.gc.ca, by telephone at 1-866-734-5169, or by web at www.opo-boa.gc.ca.
Dispute Resolution
The Parties agree to make every reasonable eff01i, in good faith, to settle amicably all disputes or claims relating to or arising from the Contract, through negotiations between the Parties’ representatives authorized to settle. If the Parties do not reach a settlement within 10 working days, each party hereby consents to fully participate in ai1d bear the cost of mediation led by the Procurement Ombudsman pt1rsuai1t to Subsection 22.1(3)(d) of the Department of Public Work and Government Services Act and Section 23 of the Procurement Ombudsman Regulations.
The Office of the Procurement Ombudsman may be contacted by telephone at 1-866-734-5169, by e-mail at boa.opo@boa-opo.gc.ca, or by web at www.opo-boa.gc.ca.
The Departmental Representative or his designate for this project is: Allan Mackenzie
Allan.Mackenzie@nrc-cnrc.gc.ca
Telephone: (613) 229-1095
Contracting Authority for this project is: Collin Long
Collin.Long@nrc-cnrc.gc.ca
