CONSTRUCTION, MINING, EXCAVATING AND HIGHWAY MAINTENANCE EQUIPMENT
ROAD CLEARING AND CLEANING EQUIPMENT
TRUCKS, SNOW REMOVAL, EQUIPMENT
TRUCK AND TRACTOR ATTACHMENTS
SNOWPLOWS, ROTARY
SNOWPLOWS, MOLDBOARD
ADVANCE CONTRACT AWARD NOTICE (ACAN):
An ACAN is a public notice indicating to the Supplier community that the City of Moncton intends to award a contract for goods, services or construction to a pre-identified Supplier. However, before awarding a contract, the City wishes to provide other Suppliers with the opportunity to demonstrate that they are capable of satisfying the requirements set out in this Notice, by submitting a statement of capabilities during a fifteen (15) calendar day posting period.
If other potential Suppliers submit statements of capabilities during the fifteen (15) calendar day posting period that meet the requirements set out in the ACAN, the City of Moncton will proceed with a competitive bidding process amongst those Suppliers having responded to the ACAN who have clearly demonstrated that they are capable of satisfying all of the requirements specified in the ACAN notice, in order to award the contract.
ALL QUALIFIED ACAN SUPPLIERS WILL BE PROVIDED WITH DETAILED TECHNICAL SPECIFICATIONS BY THE CITY OF MONCTON IN ORDER TO PREPARE THEIR BID RESPONSE. THE CONTRACT SHALL BE AWARDED TO THE LOWEST-COST BIDDER HAVING MET OR EXCEEDED ALL TECHNICAL SPECIFICATIONS AND REQUIREMENTS.
If no other Supplier submits a statement of capabilities meeting the requirements set out in the ACAN on or before the Closing Date, a contract will be awarded to the pre-selected supplier.
OVERVIEW OF INTENDED PURCHASE / REQUIREMENTS:
The City of Moncton's Public Works Division, in collaboration with the Fleet Division, is seeking to purchase one (1) only new Plow and Salt Truck that must be fully assembled and delivered by the successful Supplier ON OR BEFORE NOVEMBER 15, 2023. The Plow-Salt Truck to be delivered will be comprised of a Freighliner Conventional Cab, Allison RDS-4500 Transmission, 13 ft. Larochelle All-Season Dump Body, Tenco 12' Front Plow, Side Wing, Hitch, and Male Coupler, as well as a Dickey-John Sand /
Salt / Pre-Wet Spreader System.
Over the past several weeks, the City of Moncton's Fleet Division has reached out to a number of industrial heavy equipment suppliers and specialty equipment suppliers in the Atlantic region in an effort to determine if a new plow unit could be secured within the marketplace as an "off-the-lot" unit or a unit currently "in production", and determine what timeline could be expected if a unit had to be manufactured in time for the 2023 / 2024 winter season.
One (1) Supplier in the Atlantic region (Applied Pressure Inc.) has advised that they are able to assemble and deliver the Plow-Salt Truck required by the City on or before November 15, 2023 which meets the City's operational, functional, and technical requirements.
The City intends to proceed with the purchase of the fully assembled Plow-Salt Truck which can be delivered on or before November 15, 2023 from Applied Pressure Inc., unless other Suppliers can demonstrate their ability to supply and deliver a Plow-Salt Truck which meets or exceeds the City of Moncton's required delivery date, as well as all operational, functional, and technical requirements, and is within the budget range specified below.
The budgetary allocation for this purchase is within the range of $425,000 to $500,000, including all taxes, freight charges, delivery charges, licensing fees, tire levies, etc.
Alternative component Manufacturers are NOT able to be considered at this time, as the makes / models specified below are in line with the City's existing fleet of Plow-Salt trucks, and the City's on-hand inventory of available repair parts and components.
MINIMUM TECHNICAL SPECIFICATIONS AND REQUIREMENTS:
Delivery Requirements:
- One (1) only new, fully assembled and operational Plow-Salt Truck must be delivered to the City of Moncton on or before November 15, 2023
- FOB delivered to 100 Worthington Avenue, Moncton, N.B.
Minimum Cab and Chassis Requirements:
- Freightliner Conventional Cab
- GVWR 68,000
- 6 X 4 Configuration
- Air Ride Suspension
- 500 HP minimum @ 1800 RPM, 1800 lb - ft Torque @ 1100 RPM Engine
- The transmission shall be Allison RDS-4500
Minimum Requirements for All-Season Dump Body:
- Larochelle 13 ft. Dump Body
- Minimum inside dimensions of the box shall produce a floor area of at least 13,500 square inches
- Overall outside width shall not exceed ninety-six inches (96"), excluding gearbox.
- The inside dump assembly floor, conveyor covers, and conveyor bed shall be constructed steel having a yield strength of 180,000 psi and a minimum thickness of 1/4"
- The inside dump assembly shall be hinged with a four (4) section (minimum) hinge assembly.
- The side dump assembly shall be equipped with a hinged safety brace.
- Brackets for two (2) brine tanks (approximately 31"H x 38"W x 21"D) to be installed below cab shield before painting
- A left side conveyor system with a bolt in base plate shall be supplied with all boxes
- The material from the front opening shall be distributed by a seventeen inch (17") minimum diameter urethane spinner
Minimum Requirements for Tenco Plow and Wing
- 12' Front Plow - Tenco Model TCP-12T-42-E2-HA2
- Side Wing - Tenco Model TCW-12T-40-N-R
- Hitch and Male Coupler - Tenco Model H345FD
Minimum Requirements for Dickey-John Sand / Salt / Pre-Wet Spreader System
- Dickey-John Control Point (Part #CPPWM) including Pre-Wet Cabinet
MINIMUM SUPPLIER QUALIFICATIONS AND REQUIREMENTS:
- The Supplier must be capable of purchasing and supplying all required OEM parts and components to complete the assembly of the Plow-Salt Truck unit specified herein. Therefore, Suppliers shall identify / confirm their list of authorized distributors / Suppliers for each manufacturer specified herein.
- The Supplier must have highly-experienced and qualified technicians on staff with extensive demonstrable experience in completing the assembly, testing, and commissioning of commercial-grade Plow-Salt Trucks, and technical certifications from one (1) or more of the manufacturers specified herein (Freightliner, Allison, Tenco, Dickey-John, Larochelle). A "statement of qualifications" regarding the Supplier's in-house staff, and 3rd party component suppliers / manufacturers / distributors shall
be included as part of their "Statement of Capabilities"
- Suppliers shall also submit a minimum of two (2) references for commercial-grade Plow-Salt Trucks assembled and sold within the last five (5) year period for commercial / institutional clients which have identical or similar components to the Plow-Salt Truck configuration specified herein.
The following information shall be included for each Client Reference, at a minimum:
- Client Name and Address
- Name of Client's Project Manager, incl. Telephone Number and / or E-mail Address
- Date of Purchase and / or Date of Delivery
- Approximate purchase price
- A brief, written description of the specific products and services provided
- Key Suppliers / Manufacturers / Distributors
- The Supplier must be capable of scheduling and sequencing all work and required equipment / components to ensure that a fully assembled and operational Plow Truck unit is delivered to the City of Moncton on or before November 15, 2023.
SUBMITTAL OF "STATEMENT OF CAPABILITIES":
Suppliers who consider themselves fully qualified and capable of meeting the specified requirements may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the Closing Date of this Notice. The statement of capabilities must clearly demonstrate how the Supplier meets or exceeds the advertised requirements outlined herein.
The Closing Date and Time for accepting statements of capabilities is FRIDAY, MAY 5, 2023 @ 3:00pm - Atlantic Time.
Inquiries and statements of capabilities are to be directed to:
Tanya Carter, BBA, CPPB
Purchasing Manager
City of Moncton
Telephone: 506-853-3535
E-mail: bids@moncton.ca
This is a tender notice only. In order to submit a bid, you must obtain official tender documents from the New Brunswick Opportunities Network, another authorized tendering service or as indicated in the tender notice.
