Description:
Correctional Service Canada has a requirement for welding, metal fabrication and other specialty support services at Atlantic Institution. The work under this Standing Offer Agreement (SOA) includes, but is not limited to, the provision of all labour, consumables, tools, supervision, vehicles and equipment necessary to perform welding, fabrication services, minor fence repairs and other support trades and specialty services for maintenance and construction to the institution.
Location:
The Contractor must provide to above mentioned, services at the following location.
New Brunswick (NB):
Atlantic Institution, 13175 Route 8, PO Box 102, Renous, NB, E9E 2E1
Work Included:
The Contractor must provide as and when requested, specialized labour, tradesmen, materials and equipment to perform service, maintenance and construction work related to metal fabrication and welding.
The Contractor must provide professional welding, metal fabrication, machining, minor fence repairs complete with any support services required for a complete and finished installation; which may include cutting & patching, concrete, and, finishes such as epoxy and/or painting as required and in coordination with CSC representative.
The contracted services may also include repairs or replacement as requested of metal shelving, desks, food slots, beds, access hatches and all other specialized repairs requiring metal works.
The Contractor must perform the work as per specified design and/or technical criteria provided by the Project Authority.
The Contractor must work in co-operation with other subcontractors specializing in various disciplines that may be working on site at the same time.
The Contractor must complete all work using good trade practices and applicable standards as directed by the Departmental Representative.
It is not anticipated that the work covered by the present request for contract involves the manipulation of materials containing containing asbestos; however, if the Contractor or the Departmental representative or his or her agent discover materials which are susceptible of containing asbestos, the Contractor must immediately stop the work and advise the Departmental Representative. If more investigation demonstrates that the materials do contain asbestos, the Contractor must comply with the Departmental requirements prior to proceeding with the remediation.
It is not anticipated that the work covered by the present request for contract involves the manipulation of materials contaminated by mold; however, if the Contractor or the Departmental representative or his or her agent discover materials which are susceptible of being contaminated by mold, the Contractor must immediately stop the work and advise the Departmental Representative. If more investigation demonstrates that the materials do contain mold, the Contractor must comply with the Departmental requirements prior to proceeding with the remediation.
General:
The Contractor must not start any work prior to receiving a call up against the standing offer document from the Departmental Representative.
For each call-up on the standing offer, the Project Authority will provide a Statement of Work to the Contractor for estimate pricing based on the unit rates provided in the Basis of Payment. The Basis of Payment must be followed for estimate pricing.
The Contractor must be familiar with the Contract terms and conditions.
The Contractor must carry out the work in a manner that causes the least possible disruption to building occupants and the normal use of the building and its operations.
Contractor’s Responsibilities:
The Contractor must advise the Departmental Representative of the telephone number at which they or their representative may be contacted 24 Hours a day, 7 days a week.
The Contractor’s technicians must, upon arrival to the site facility, provide identification (ID) and log into the institutional Visitor’s Register maintained at the Principal Entrance.
The Contractor must, upon arrival on site, submit a complete tools list (3 copies). The Contractor must report any missing or lost tools to the Correctional Manager desk.
The Contractor must provide to the Department Representative, after each visit, a service report containing details of all work performed. When applicable, the Contractor must provide a list of defects, or deficiencies, or both discovered during the visit with recommended corrective actions and an estimated budget cost to correct any deficiencies. The Contractor must provide all maintenance/repair activities reports to the following email:
GEN-ATLRHQTechServ@csc-scc.gc.ca.
The Contractor must submit all documents and reports in Adobe Acrobat PDF format.
When responding to a service request, the Contractor must send one journeyman. Prior to visiting the site, the Departmental Representative must pre-approve in writing the list of the contractor’s employees (visitors list) who will access the institution.
When responding to a call-up at site, the Contractor must contact the Departmental Representative at the beginning and end of each site visit. When at the site, the Contractor must report any issues related to the work requested to the Department Representative
The Contractor must perform the work without any assistance.
Workmanship:
The Contractor must perform the work in accordance with good trade practices (recognized best practices). If the Departmental Representative observes any non-compliance during an inspection, the work must be redone by the Contractor, at the Contractor's expense.
The Contractor must have all the specialized equipment and qualified employees needed to complete the work.
If the Contractor, with the Department’s authorization, has access to subcontractors, this will not in any way lessen the Contractor's responsibility with respect to quality and speed of execution.
Parts:
Parts provided by the Contractor must be new and CSA or ULC certified when applicable.
The Contractor must request and obtain written approval from the Departmental Representative prior to replacing any component.
Unless otherwise specified, the Contractor must comply with manufacturer’s latest printed instruction for materials and installation methods.
The Contractor must not store parts or material on-site without Departmental Representative’s approval.
Correctional Service Canada accepts no responsibility for parts or equipment stored on site.
Where the Contractor supplies equipment purchased from a supplier or manufacturer, the Contractor must obtain from the manufacturer or supplier, a warranty for the manufacturer’s normal warranty period and such warranty and electronic Operation and Maintenance manual must be made out to Correctional Service Canada.
Equipment:
The Contractor must report to the site with a service vehicle that is reasonably stocked with tools and replacement parts/materials to carry out repairs on the systems in use in these facilities.
The Contractor must have all the necessary equipment, e.g., ladders, step ladders, hoisting equipment, and all the products and materials to properly carry out the work in each of the call-ups.
The Contractor must not use materials, equipment, products, or tools owned by the Government of Canada.
The Contractor must ensure that all equipment used is in good condition. The Departmental Representative reserves the right to remove equipment deemed to be defective or unsuitable and take it out of service. The Contractor must appropriately replace defective equipment within 24 working hours of a written notice from the Departmental Representative.
Clean-Up:
While work is in progress, the site must be kept clean and free of debris and waste materials, including any debris and waste materials generated by other contractors.
Upon completion of the work, the Contractor must leave the site clean and free of debris and waste materials, tools and equipment. The Contractor must clean up the site to the satisfaction of the Departmental Representative.
The Contractor must remove waste from the site in compliance with federal, provincial, and municipal environmental protection regulations. For toxic liquids and water containing suspended particles, the Contractor must have each load approved by the Departmental Representative in order to ensure that proper protocols are followed.
For the disposal of waste materials, the Contractor is responsible for finding a site where dumping is authorized and for covering the cost of the fees charged by the dump site owner. No unauthorized dumping will be permitted. If uncontrolled dumping is found, and is proven to be illegal, the Contractor will be liable for prosecution.
Personnel:
The Contractor must only provide journeymen personnel with a valid provincial Department of Labour License for applicable trades required for this SOA. Correctional Service Canada may at any time during this SOA request to inspect a work person’s certification.
Upon receipt of a call up, the Contractor must provide names of personnel performing work complete with proof of their qualifications.
Compliance Requirements:
The Contractor must conform to the following Codes and Standards applicable at the time of installation or alteration:
National Building Code of Canada. (Including plumbing and electrical code)
National Fire Code.
Comply with the Canada Labour Code Part II and the Canada Occupational
Health and Safety Regulations.
Comply with the Provincial Occupational Health and Safety Act and following.
Occupational General Safety Regulations.
When deemed necessary by the Departmental Representative, the Contractor must provide a safety plan for the Departmental Representative’s approval prior to proceeding with the work.
All of the Contractors’ employees working with controlled products on Federal property and/or in Federal facilities will require WHMIS certification.
The Contractor and their personnel must adhere to the Federal Government ‘No Smoking’ policy while in Federal facilities and scent free policy where applicable.
The Contractor must have a journeymen welder performing the work as per applicable Provincial or Federal requirements. The journeymen must maintain their applicable provincial certification to work in our facilities.
Security:
The Contractor will be escorted at all times when at the site. The Contractor must comply with any security directive from the Department Representative.
For access to a visitor card, each member of the Contractor’s staff MUST:
- Provide a valid piece of identification to the custodian, (e.g.: driver’s licence, health card);
- Sign the attendance log.
During the visit:
- Each member of the Contractor’s staff must wear the identification provided in an obvious manner.
At the end of the shift:
- Each member of the Contractor’s staff must return the identification card and sign the log again.
Facilities Closure:
The Contractor must perform all work during the regular working hours (07:00 to 18:00 hours) of the regular working days.
In case of “CLOSURE OF GOVERNMENT FACILITIES” regarding delays caused by the Crown at the site, the following will apply:
? When the Contractor is providing services on government premises and the said premises become non accessible due to evacuation or closure of government facilities, and consequently no work is being performed because of the closure, the Crown will not be liable for payment to the Contractor for the period of closure.
? In the event of closure, the Contractor must immediately notify the Departmental Representative or his/her delegate. The Contractor will be compensated for the time to return to their closest office or at a maximum of 2 hours whichever is less.
Invoicing:
The Contractor must submit job slip(s) signed by the Departmental Representative with an invoice. No invoice will be considered for payment unless accompanied by signed job slip(s) as detailed in the attached document.
The Contractor must allow 30 days from delivery of invoice for payment without interest charges. The Contractor must not invoice prior to performance of the service or delivery of the goods.
All invoices must be typed not handwritten.
Invoice must show:
-Call-up number.
-Work Location, Date and Work Order Number (Provided by CSC representative)
-Hours broken down as per Unit Price Table using item numbers indicated.
-Parts landed cost and % mark-up.
In the event of a dispute, the Contractor is to make all records available to the Department to substantiate time and/or material spent on any one job.
All invoices are to be sent to the work location electronically to the Department Representative.
