Canoe Procurement Group of Canada, is posting the solicitation on behalf of CivicInfo BC, RMA, SARM, AMM, LAS, UMNB, NSFM, FPEIM, MNL, NWTAC, NAM and its current and potential Members and represented Associations and their Members, which includes all MASH/MUSH sectors, Provincial Governments, Federal Agencies, Crown Corporations, local Governmental and other not-for-profit organizations located in all provinces and territories in Canada including but not limited to British Columbia, Alberta, Saskatchewan, Manitoba, Ontario, Nova Scotia, New Brunswick, Prince Edward Island, Newfoundland and Labrador, Northwest Territories, Yukon Territories and Nunavut. Request for Proposal ("RFP") to result in regional and/or national contract solutions under the rules and regulations of Canadian trade agreements (including Canadian Free Trade Agreement (CFTA) Chapter 5, Ontario-Quebec Trade and Cooperation Agreement, and Canada-European Union Comprehensive Economic and Trade Agreement (CETA) Chapter 19, New West Partnership Trade Agreement (NWPTA), Atlantic Trade and Procurement Partnership (ATPP) as applicable).
Canoe/Sourcewell is requesting proposals for Public Safety Video Surveillance Solutions with Related Accessories and Services to result in a national contracting solution for use by its members.
Members include thousands of governmental, higher education, K-12 education, not-for-profit, tribal government, and other public agencies located in Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [https://proportal.sourcewell-mn.gov]. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than October 12, 2023, at 4:30 p.m. Central Time, and late proposals will not be considered.
REQUESTED EQUIPMENT, PRODUCTS, OR SERVICES
1. Sourcewell and Canoe are seeking proposals for Public Safety Video Surveillance Solutions with
Related Equipment, Software and Accessories, including, but not limited to:
a. Portable and mobile video camera and recording solutions, such as body-worn, in-car,
and equipment-mounted devices;
b. Permanently mounted or installed video camera and recording solutions designed for all
law enforcement, school resource officers, corrections, first responders, and emergency
medical services:
i. Vehicles and fire rescue apparatus;
ii. Watercraft;
iii. Interview rooms, processing and holding areas; and,
iv. Portable surveillance systems, both towed and vehicle mounted.
c. Video capable threat and weapons detection;
d. Related equipment complementary to the offering of the solutions in subsections 1. a –c. above, including automated activation devices, lasers, monitors, recorders,
microphones, and transmitters; and,
e. Technology, data storage, advanced analytics, redaction, and management software
solutions and applications for self-hosted, cloud-based, and hybrid systems that are complementary to the offering of the solutions in subsections 1. a. - c. above.
A Proposer may elect to offer a materials-only solution, a turn-key solution, or an alternative
solution. Generally, a turn-key solution is most desirable to Sourcewell and its Members,
however, it is not mandatory or required.
Rev. 3/2022 Sourcewell RFP #101223
Public Safety Video Surveillance with Related Equipment, Software and Accessories
2. The primary focus of this solicitation is on Public Safety Video Surveillance Solutions
with Related Equipment, Software and Accessories. Proposers may offer related products and
services to the extent that they are complementary to the offering of solutions in subsections 1.
a. - c. above, such as;
a. Accessories, including docking stations, chargers, memory cards, cables, adapters,
clips, mounts, batteries, holsters, and harnesses; and
b. Services, including training, installation, and administration of warranty programs.
3. This solicitation does not include those equipment, products, or services covered under
categories included in pending or planned Sourcewell solicitations, or in contracts currently
maintained by Sourcewell, identified below:
a. Technology Catalog Solutions (RFP #081419);
b. Public Safety Communications Technology and Hardware Solutions (RFP #042021);
c. Public Safety Software (RFP #051321) with the exception of the types of solutions
described in RFP Section II. B. 1. above;
d. Facility Security Systems, Equipment, and Software with Related Services (RFP #030421)
with the exception of the types of solutions described in RFP Section II. B. 1. above;
e. Law Enforcement Equipment (RFP #090122); and,
f. Unmanned and Remotely Operated Vehicle Systems (RFP #011223).
4. The term of any resulting contract(s) awarded by Sourcewell under this solicitation will be four years. Sourcewell and supplier may agree to up to three additional one-year extensions based on the best interests of Sourcewell and its Participating Entities. Sourcewell retains the right to consider additional extensions beyond seven years as required under exceptional circumstances.
5. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [https://proportal.sourcewell-mn.gov]. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposer’s complete proposal must be submitted through the Sourcewell Procurement Portal no later than the date and time specified in the Solicitation Schedule. Any other form of proposal submission, whether electronic, paper, or otherwise, will not be considered by Sourcewell. Only complete proposals that are timely submitted through the Sourcewell Procurement Portal will be considered. Late proposals will not be considered. It is the Proposer’s sole responsibility to ensure that the proposal is received on time.
6. Following submission of proposals, negotiations may be permitted.
