Birch Hills County is comprised of five (5) hamlets, and spans across forty-one (41) townships (in part or whole), for a total area of approximately 290,597 hectares
Birch Hills County is requesting Proposals for our Roadside Mowing Services. The term for the contract will be for the 2024 season with the potential to extend for the 2025, 2026, and 2027 mowing season, which are June 15 until August 31 of each year. Through this Request for Proposal (RFP) Birch Hills County seeks to:
a) Select the successful Contractor;
b) Specify the requirements that would govern any resulting agreement(s); and
c) Determine costs.
Each Proposal shall contain the original paper copy, with original signatures. If the Proposal is a Joint Proposal by more than one Contractor, the Proposal must be submitted as a coordinated package with a primary Contractor identified. Birch Hills County reserves the right to reject any or all Proposals if the Proposals do not meet the requirements of this RFP. All costs incurred by Contractors in responding to this RFP are solely to the Contractor’s account. Under no circumstances, including the cancellation of this RFP and/or the decision not to proceed with the RFP process, will Birch Hills County be liable for any costs incurred by the interested Contractors. Furthermore, in no way will this document suggest or constitute a contractual arrangement between the Contractors and Birch Hills County.
Contractors are expected to be familiar with the work area. Birch Hills County has made every attempt to provide all the necessary information in the Schedules. However, independent site visits to some, or all, of the mowing locations, may be valuable depending on the Contractor's familiarity with the area. Any quantities displayed or data contained in this RFP or provided by way of addenda are estimates only and are for the sole purpose of indicating to Contractors the general scale and scope of the Deliverables. It is the Contractor's responsibility to obtain all the information necessary to prepare a Proposal in response to this RFP.
The Contractor's Proposal and all supporting information become the property of Birch Hills County and will not be returned.
Contractors may amend their Proposal before the Submission Deadline by submitting the amendment in the same manner as the original submission instructions above in a sealed package prominently marked with the RFP title and number and the full legal name and return address of the Contractor to the location set out above. Any amendment should highlight which part of the quotation the amendment is intended to amend or replace.
At any time through the RFP process until the execution of a written agreement for the provision of the Deliverables, a Contractor may withdraw a submitted Proposal. To withdraw a Proposal, the Contractor must deliver a signed notice of withdrawal to the RFP Issuing Office prior to the deadline.
