AI Overview

LawBase software and related services will be contracted through a direct award for a five-year term to support the Legal Services Department's matter and practice management needs.

Basic Information

Reference Number

00004682374

Issuing Organization

City of Vancouver

Solicitation Type

NOI - Notice of Intent (Informal)

Solicitation Number

218787

Title

Provision of LawBase Software – Five-Year Renewal

Source ID

SCRIBE

Details

Location

British Columbia

Purchase Type

Not Stated

Dates

Publication

2025/08/20 07:14:00 AM EDT

Closing Date

2025/09/02 06:00:00 PM EDT

Contact Information

Supply Chain Management

604-873-7263

purchasing@vancouver.ca

Description

Notice is hereby given by the City of Vancouver (“City”) of its intent to contract with Synaptec Software, Inc. for the provision of LawBase software and related services.
DESCRIPTION: LawBase is a Matter and Practice Management System for Legal Services Department. LawBase provides a centralized, searchable location that captures all relevant legal matters data and documents. It gives Legal Department a consolidated and comprehensive oversight of all legal work at any given time. The system provides metrics to support and tailor management for each of the five Legal Department practice groups and the Department as a whole.
REASONS FOR THE DIRECT AWARD: Synaptec Software, Inc. has been the City’s service provider since October 2020, delivering LawBase software for a variety of Legal Services functions. LawBase reduces the risk of negatively impacting the City’s reputation and losing court cases by maintaining a consolidated knowledge base of historical legal information. It increases Legal staff efficiency by automating repetitive processes, such as aggregating matter information to generate standard agreements, letters, memos, workflows, and more. The software continues to serve the Department well, and a long-term investment has been made in this product.
TERM: Five (5) years.
The five (5) year contract is valued at approximately $92,520.00 USD, plus applicable taxes, for software licenses and related services.

Disclaimer All amendments to the associated notice, including amended documents, plans and specifications (where applicable), are issued on bcbid.gov.bc.ca. MERX asks that you refer to bcbid.gov.bc.ca notice for these amendments. MERX stipulates that potential bidders may also be required to register with the buying authority as a bidder/plan taker. The contact information can be found within the notice abstract.