AI Overview

Seeking proposals for a comprehensive software solution to manage Access to Information and Privacy Protection requests with a one-year term and option to extend for four additional years.

Basic Information

Reference Number

00004685450

Issuing Organization

City of Medicine Hat

Solicitation Type

NRFP - Negotiated Request for Proposal (Formal)

Solicitation Number

AB-2025-05540

Title

CMH25-14 - Access to Information & Protection of Privacy Intake and Management Tool

Source ID

SCRIBE

Details

Location

Alberta

Purchase Type

Not Stated

Dates

Publication

2025/08/21 02:14:00 PM EDT

Closing Date

2025/09/04 04:00:00 PM EDT

Contact Information

Joanne Bruneau-Carter

joabru@medicinehat.ca

Description

The City of Medicine Hat, through the City Clerk’s Office, is seeking proposals from qualified vendors to provide a comprehensive software solution for the intake, management, and processing of Access to Information and Privacy Protection requests (formerly referred to as FOIP). The selected solution will simplify how requests are submitted by citizens, routed to the correct business units, and tracked through to completion, while meeting all legislative, regulatory, and internal policy requirements. The term of the agreement is to be for a period of one (1) year, with an option in favour of the City to extend the agreement on the same terms and conditions annually for an additional four (4) years.

Disclaimer All amendments to the associated notice, including amended documents, plans and specifications (where applicable), are issued on purchasing.alberta.ca. MERX asks that you refer to the purchasing.alberta.ca notice for these amendments. MERX stipulates that potential bidders may also be required to register with the buying authority as a bidder/plan taker. The contact information can be found within the notice abstract.