AI Overview

Direct award notice for continued use of ProofPoint Complete Protection - Email Security Software that is deeply embedded in operational infrastructure and supports critical business functions.

Basic Information

Reference Number

00004691088

Issuing Organization

City of Abbotsford

Solicitation Type

NOI - Notice of Intent (Informal)

Solicitation Number

NOI 1220-2025-3785

Title

Notice of Intent to Direct Award - City of Abbotsford - Email Security Services - ProofPoint Complete Protection

Source ID

SCRIBE

Details

Location

British Columbia

Purchase Type

Not Stated

Dates

Publication

2025/08/26 12:58:00 PM EDT

Closing Date

2025/09/03 05:00:00 PM EDT

Contact Information

Purchasing

purchasing@abbotsford.ca

Description

Notice is hereby given that the City of Abbotsford (the “City”) is contemplating making a direct award for continued use of ProofPoint Complete Protection – Email Security Software, which is currently embedded in our operational infrastructure. The software supports critical business functions and is integrated with multiple systems across the organization.

Justification:

Operational Continuity: The software is deeply embedded in our workflows. Replacing it would cause significant disruption to services and require reengineering of integrated systems.
Disruption to Services: The software supports critical business functions. Replacing it could lead to downtime and service delays.
Data Migration Issues: Transitioning to a new system poses risks of data loss, corruption, or compliance breaches.
High Transition Costs: Includes licensing, implementation, training, customization, and support and integration.
Organizational Risk: Staff are trained on the current system. A change would result in productivity loss and require extensive retraining.
Security Vulnerabilities: New systems may introduce unknown risks or require new protocols.

Disclaimer All amendments to the associated notice, including amended documents, plans and specifications (where applicable), are issued on bcbid.gov.bc.ca. MERX asks that you refer to bcbid.gov.bc.ca notice for these amendments. MERX stipulates that potential bidders may also be required to register with the buying authority as a bidder/plan taker. The contact information can be found within the notice abstract.