AI Overview

The District of Summerland is seeking transformer repair services including parts, labour, oil supply, filtering, sampling, and reporting.

Basic Information

Reference Number

00004720012

Issuing Organization

District Of Summerland

Solicitation Type

NOI - Notice of Intent (Informal)

Solicitation Number

NOI-2025-31

Title

NOI-2025-31 – Transformer Repairs

Source ID

SCRIBE

Details

Location

British Columbia

Purchase Type

Not Stated

Dates

Publication

2025/09/17 09:37:00 AM EDT

Closing Date

2025/09/29 01:00:00 PM EDT

Contact Information

Dana Silk

procurement@summerland.ca

Description

The District of Summerland intends to direct award a contract to Pacific Powertech Inc., located at Unit #110-2071 Kingsway Avenue, Port Coquitlam, BC, for the following goods/service:

Repair of damaged transformers, including but not limited to:
Providing parts and labour to repair damaged equipment
Suppling Class A mineral insulating oil and refilling oil in units missing oil
Filtering and processing oil
Performing oil sampling
Reporting

The contract award value will vary depending on the amount of oil required and whether or not some units need to be shipped offsite; however, the District expects that the contract award value will range between $155,000 to $200,000 plus GST.

The District has chosen not to compete the contemplated contract for the following reasons:

The District initially contacted two qualified companies to inspect the damaged units, determine the extent of the repairs required, and provide estimates. Both companies required significant time on site to assess the damaged units in order to prepare an estimate (e.g. 2+ days on site plus office time). Pacific Powertech had the lowest estimate to perform the repairs.
The District is not aware of other companies in the greater regional area that are qualified to perform this work and believes that companies from outside of the region would not be able to submit competitive pricing, particularly if transformers need to be shipped offsite for repairs.

Contractors wishing to challenge this decision and receive an opportunity to submit pricing should submit a letter of objection no later than 10:00:00 a.m. on September 29, 2025 to:
District of Summerland
Attention: Dana Silk

Disclaimer

All amendments to the associated notice, including amended documents, plans and specifications (where applicable), are issued on bcbid.gov.bc.ca. MERX asks that you refer to new bcbid.gov.bc.ca notice for these amendments. MERX stipulates that potential bidders may also be required to register with the buying authority as a bidder/plan taker. The contact information can be found within the notice abstract.