AI Overview

RFB for designing, developing, and implementing a cloud-based digital solution for the Child Care and Early Years IT Modernization initiative across Ontario, to be rolled out in four major releases over fiscal years 2026-27 to 2029-30.

Basic Information

Reference Number

00004733628

Issuing Organization

Ontario Shared Services

Solicitation Type

RFB - Request for Bid (Formal)

Solicitation Number

tender_20840

Title

Project: tender_20840 - Child Care and Early Years IT Modernization

Source ID

SCRIBE

Details

Location

Ontario

Purchase Type

Not Stated

Dates

Publication

2025/09/26 11:57:00 AM EDT

Closing Date

2025/11/06 11:00:00 AM EST

Contact Information

Japjot Lail

japjot.lail@supplyontario.ca

Description

RFB to design, develop, test, migrate data, provide user training, and provide support for a new provincial, cloud-based digital solution until all the releases are rolled out in a phased manner for the Child Care and Early Years IT Modernization initiative (“CCEY”)
Scope of Work
The CCEY initiative is designed to improve child care and early years service experiences across Ontario by developing a cloud-native provincial digital solution comprised of a comprehensive suite of web portals with features tailored to these user groups, such as:
• For parents: features to create a secure family profile and provide voluntary socio-demographic data; use filters to search for licensed child care and early years (EarlyON) programs; apply for licensed child care (i.e., join waitlists); pre-register for early years (EarlyON) programs; access fee subsidy estimators; securely apply to SSMs for fee subsidies; and manage their applications.
• For operators: features to create/update program profiles to be displayed on the parent portal; schedule child care site tours; receive automated applications from families, manage waitlists and enroll children; manage EarlyON site information, pre-registrations and program calendars; apply for funding and enter into contracts with SSMs; fulfill reporting requirements for SSMs and the ministry (e.g., attendance reporting, financial reporting, programmatic reporting), and access data analytics such as dashboards and reports.
• For SSMs: features to receive fee subsidy applications and determine eligibility; manage child care fee subsidy waitlists, agreements and active files; enter into contracts with operators; manage contracts with operators ; integrate with SSM local IT systems, and access data analytics such as dashboards and reports.
• For provincial staff users: functions to search and view information contained in the parent, SSM and operator portals; data analytics to support provincial oversight and planning, trend analysis, evaluation, evidence-based decision making, and federal reporting.
The IT modernization project will span over four (4) fiscal years from FY 2026-27 to FY 2029-30. There will be four (4) major releases , each release to be rolled out in a phased manner instead of a big bang.

Optional Information Session:
October 22nd 2025 11:00 Toronto Time
https://teams.microsoft.com/l/meetup-join/19%3ameeting_NzQwZmRhMzYtMDcyZS00MDEwLWIwODUtODJlZmZmMDhmOGM0%40thread.v2/0?context=%7b%22Tid%22%3a%22cddc1229-ac2a-4b97-b78a-0e5cacb5865c%22%2c%22Oid%22%3a%228a539034-1076-42f6-900f-842d89358a35%22%7d

Disclaimer All amendments to the associated notice, including amended documents, plans and specifications (where applicable), are issued by the originator of the notice. MERX asks you to contact the buying agency directly for these amendments. MERX stipulates that potential bidders may also be required to register with the buying authority as a bidder/plan taker. The contact information can be found within the main tender document and/or on this notice abstract.

Toutes les modifications associées à cet avis d’appel d’offres ainsi que les documents, les plans et les spécifications sont générés par l’entité responsable des achats (l’acheteur). S’il vous plait, contactez-le directement pour les addenda. Veuillez notez qu’il se peut que les fournisseurs soient obligés de s’inscrire directement avec l’acheteur. Vous pouvez trouver leur coordonnées dans le document principal ou dans l’abstrait de l’avis d’appel d’offre.

Source: https://ontariotenders.app.jaggaer.com/